Outlook enables you to import data from a variety of other sources. You can import from other Microsoft programs, such as Excel and Access, as well as from non-Microsoft programs, such as Lotus Organizer and ACT.
Occasionally, you'll probably want to import items from another file, such as an Access database or an Excel spreadsheet, into Outlook. The most common use for importing this type of information is to share address lists. You can enter the addresses into an Excel spreadsheet and then send the spreadsheet to several people. Each of those individuals can then import the spreadsheet into their Outlook Contacts folder.
To import addresses from an Access database, do the following:
Select File, Impor ...