book

Special Edition Using Microsoft Office PowerPoint 2007

by Patrice-Anne Rutledge, Geetesh Bajaj, Tom Mucciolo

December 2006

Beginner

720 pages

18h 56m

English

Que

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Dedication
Patrice-Anne RutledgeGeetesh BajajTom Mucciolo
Why You Should Use This BookHow This Book Is OrganizedConventions Used in This Book
PowerPoint OverviewUnderstanding What PowerPoint Can DoExploring New PowerPoint 2007 FeaturesUsing the Ribbon TabsThe Menu......And a ToolbarUsing Mini ToolbarsUsing Task PanesWorking with the Research Task PaneDoing ResearchChoosing Research ServicesPowerPoint File FormatsUnderstanding PowerPoint ViewsGetting HelpHelp Search OptionsTroubleshootingDisplaying Shortcuts in ScreenTipsFinding Buttons on the Ribbon TabsDisplaying the Developer Tab in the RibbonGetting Results in the Research Task Pane
Understanding PowerPoint PresentationsUnderstanding TemplatesUnderstanding Slide LayoutsCreating a PresentationCreating a Presentation from a TemplateCreating a New Presentation from an Existing PresentationCreating a Presentation from ScratchSaving a PresentationOpening a PresentationExploring the Open Dialog BoxSetting View OptionsDeleting a PresentationRenaming a PresentationConverting a Presentation to PowerPoint 2007TroubleshootingCreating Your Own TemplateChoosing a Save LocationFinding a Saved PresentationOpening a Presentation in a BrowserDesign Corner: Creating a Presentation from ScratchBeforeAfter

Understanding PowerPoint’s Text CapabilitiesAdding TextFormatting TextEnhancing Presentation TextUsing the Formatting Tools on the Home TabUsing the Font Dialog BoxUsing the Paragraph Dialog BoxFormatting Text with the Mini ToolbarUsing BulletsCreating Picture BulletsCreating Character BulletsUsing Numbered ListsChecking SpellingSetting Spelling OptionsUsing Proofing ToolsRunning a Spell CheckLooking Up Synonyms with the ThesaurusWorking with Text BoxesInserting a Text BoxFormatting a Text BoxUsing WordArtInserting a WordArt ImageFormatting WordArtTroubleshootingMaking the Text FitMaking Your Case WorkFinding Spelling ErrorsDesign Corner: Dressing Up Your ListBeforeAfter
Understanding TablesAdding a TableFormatting a TableSetting Table Style OptionsApplying a Table StyleCreating a BorderSetting Border StyleSetting Border WidthSetting Border ColorsCreating BordersSetting Table Fill ColorApplying Table EffectsWorking with Columns and RowsInserting Rows and ColumnsDeleting Rows and ColumnsMerging and Splitting CellsSpecifying Other Layout OptionsDeleting Tables and Table ContentsAdding Bulleted and Numbered Lists Within TablesDrawing a TableInserting an Excel TableTroubleshootingMaking Room for Additional Rows and ColumnsUndoing Multiple Formatting ChangesDesign Corner: Improving Information Design Through the Use of TablesBeforeAfter
Exploring PowerPoint’s Outlining FeaturesOrganizing PresentationsUsing the Outline TabUsing the Outlining OptionsPromoting and Demoting Outline PointsMoving Outline Points Up and DownCollapsing and Expanding Outline PointsShowing Slide FormattingWorking with Outlines Created in Other ProgramsImporting Outlines in PowerPointTroubleshootingPreparing Files to ImportDealing with DemotionsDesign Corner: Reorganizing a Slide’s Contents in the Outline Tab
Understanding ThemesApplying a New ThemeApplying Multiple Themes to a Single PresentationWorking with Theme FontsApplying New Theme FontsCreating New Theme FontsEditing or Deleting Custom FontsChanging Font ColorsWorking with Theme Color SchemesChoosing a New Slide Color SchemeApplying Multiple Color Schemes to a Single PresentationWorking with Theme EffectsCreating a Custom Color SchemeCreating and Saving a Custom ThemeApplying a BackgroundApplying a Background StyleSetting Advanced Background OptionsOmitting Background GraphicsResetting a BackgroundTroubleshootingConsolidating ThemesResetting Slide Theme ColorsDesign Corner: Creating a Custom ThemeBeforeAfter
Exploring PowerPoint Formatting OptionsAdding SlidesDeleting SlidesRearranging SlidesUsing the Slide Sorter ViewCopying and Moving Slides from One Presentation to AnotherUsing Automatic FormattingUsing Paste OptionsUsing AutoFitTroubleshootingCopying Versus Cutting Presentation SlidesActivating the Paste Options Button
Defining Ways to Collaborate in PowerPointWorking with Microsoft Office SharePoint Server 2007Collaborating with Microsoft Office SharePoint Server 2007Preparing Your Presentation for DistributionInspecting Your PresentationRestricting Permission to Your PresentationAdding a Digital SignatureGetting a Digital ID from a Microsoft PartnerCreating Your Own Digital SignatureViewing Digital SignaturesRemoving Digital SignaturesRunning the Compatibility CheckerMarking Your Presentation as FinalSetting Presentation PasswordsReviewing PresentationsUsing the Review TabAdding Comments to SlidesReviewing CommentsDeleting CommentsDistributing Your Presentation to OthersWorking with Slide LibrariesPublishing Slides to a Slide LibraryReusing Slides from a PowerPoint Slide LibrarySaving Your Presentation to a Document Management ServerManaging Server InformationUsing WorkflowCreating a Document WorkspaceTroubleshootingHiding CommentsPublishing to a Slide Library
Understanding Slide ShowsSetting Up a ShowRehearsing TimingsRecording a Voice NarrationRerecording a NarrationDeleting a NarrationWorking with Custom ShowsReusing Slides in Other PresentationsViewing Your ShowNavigating a Show Full ScreenSetting Pointer OptionsUsing the Onscreen Pen to Mark Your PresentationPackaging Presentations onto a CDUsing the PowerPoint ViewerTroubleshootingDisplaying Hidden SlidesAdvancing Slides at a KioskListening to a Voice Narration
Exploring Presentation Output OptionsCreating Notes and HandoutsPreparing to Print Your PresentationSetting Up the PageCustomizing Headers and FootersPreviewing a PowerPoint PresentationPreviewing in Grayscale and Black and WhitePrinting PowerPoint PresentationsEnsuring a Smooth Print ProcessTroubleshootingResolving Print ProblemsSpeeding Up the Print ProcessResolving Incomplete Graphics Printing
Exploring Chart PossibilitiesUnderstanding Charts in PowerPointAdding a ChartSelecting a Chart TypeEntering Data in the DatasheetInserting and Deleting Datasheet Cells, Rows, and ColumnsFormatting Sheet NumbersIncluding and Excluding Rows and ColumnsReturning to the Presentation from the DatasheetCreating a Custom Chart TypeChart Tools RibbonsFormatting a ChartModifying Your ChartSetting Overall Chart OptionsEntering Chart TitlesFormatting AxesFormatting GridlinesDisplaying a LegendDisplaying Data LabelsDisplaying a Data TableFormatting Chart ObjectsFormatting 3D ViewAdding a TrendlineTroubleshootingLocating Missing Ribbon TabsFinding the Add Trendline Menu OptionRemoving Empty SpacesDesign Corner: Using Chart Formatting Options
Understanding SmartArtAdding SmartArt to a PresentationChoosing SmartArtFormatting SmartArtFormatting Individual SmartArt ElementsSample SmartArt VariantsCommon SmartArt ProceduresAdding and Editing Text in Your SmartArtChanging Colors in Your SmartArtResizing and Repositioning Your SmartArtResizeRepositionAdding EffectsDeleting a SmartArt GraphicWorking with Organization ChartsInserting More ShapesChanging the LayoutFormatting Your Organization ChartTroubleshootingFixing a Problem Organization ChartExpanding Diagram Choices
Exploring Clip Art and PicturesUnderstanding Graphic File FormatsInserting Clip ArtUnderstanding the Microsoft Clip OrganizerOpening the Clip OrganizerExploring the Clip OrganizerNavigating the Collection ListAdding Clips to the Clip OrganizerAdding Clips AutomaticallyAdding Clips on Your OwnAdding Clips from a Scanner or CameraAdding Objects to the Clip OrganizerAdding Captions and KeywordsSearching for a ClipWorking with the Clip OrganizerCompacting the Clip Organizer CatalogUsing the Clip Organizer’s Online FeaturesWorking with PicturesBetter Results with PicturesModifying Clip Art and PicturesPicture Format OptionsRecoloring a Clip Art ImageFormatting Clip Art ImagesCompressing PicturesTroubleshootingFinding Your Own Clips in the Clip OrganizerSearching by KeywordResolving Recoloring ProblemsDesign Corner: Creating a Photo Album
Exploring Sound and VideoSound FormatsWAVMP3WMAMIDIAIFF and AUReal and OrgVorbisMovie FormatsAVIMPEG, MPGQuickTime MOV and RealVideoAnimated GIFsInserting Media ClipsInserting Sounds or MoviesTweaking Sounds or MoviesSound Tools OptionsMovie Tools OptionsPlaying a CD Audio TrackRecording SoundsLinking Media FilesTroubleshootingCannot Record SoundDesign Corner: Make PowerPoint Play your Play List
Exploring Shape Creation and FormattingInserting ShapesInserting Lines and ArrowsInserting Rectangles and OvalsApplying a Shape Quick StyleModifying and Enhancing ShapesSpecifying Shape Fill ColorUsing the Colors Dialog BoxUsing a Custom ColorApplying a Picture FillApplying a Gradient FillApplying a Textured FillSpecifying Shape OutlinesSpecifying Shape EffectsEditing ShapesUsing the Format Shape Dialog BoxManipulating ObjectsSetting Object OrderAligning ObjectsSnapping to a Grid or ShapeGrouping ObjectsRotating and Flipping ObjectsFormatting SizeFormatting PositionFormatting Alternative TextTroubleshootingUnderstanding 3-D LimitsRescaling ObjectsDesign Corner: Enhancing Presentations with Formatting Effects
Understanding AnimationSetting Slide TransitionsApplying Animations to ObjectsCreating Custom AnimationsSetting Special Animation EffectsSetting Additional EffectsSetting TimingsAnimating ChartsAnimating DiagramsAnimating Media ClipsReordering AnimationsModifying AnimationsDeleting AnimationsUsing Action SettingsUsing Action ButtonsTroubleshootingResolving Sound File ProblemsWorking with Previous VersionsDesign Corner: Spicing Up Your PresentationBeforeAfter
Working with HyperlinksAdding HyperlinksCreating Invisible Hyperlinks for TextJumping to Other SlidesJumping to Another FileCreating Other Types of LinksCustomizing a Hyperlink’s ScreenTipModifying HyperlinksRemoving HyperlinksChanging a Hyperlinked Object’s Action SettingsTesting HyperlinksNavigating a Hyperlinked PresentationLinking to the Web During a PresentationPublishing to the InternetSaving a Presentation as a Web PageCustomizing a Web PresentationTransferring Your Web Page to a Web ServerTesting Your Web PageModifying or Updating Your Web PageTroubleshootingRestoring Missing ImagesRestoring Missing Files
Understanding Office IntegrationLinking Office ObjectsUsing Paste Special to Create a LinkUpdating LinksMaintaining LinksRemoving the Link Between Source and Target FilesWorking with Embedded Office ObjectsEmbedding New and Existing FilesEmbedding a New ObjectEmbedding an Object from an Existing FileUsing Word TablesInserting a Word TableUsing PowerPoint Presentations in Other ApplicationsTroubleshootingRetaining Excel FormattingFixing a Broken LinkDesign Corner: Presenting with Embedded Objects
The Developer Ribbon TabMacro-Enabled PresentationsWorking with the Macro Enabled File FormatsCreating a Blank MacroAdd Code to a MacroCreating Macros in the Visual Basic EditorEditing a MacroDeleting a MacroRunning a Macro from the Quick Access ToolbarSourcing VBA Code SnippetsTroubleshootingResolving Macro ProblemsUnderstanding Macro Warnings
Customizing the Quick Access ToolbarMoving the Quick Access ToolbarAdding and Removing Quick Access Toolbar CommandsCustomizing the Quick Access Toolbar from the PowerPoint Options Dialog BoxSetting PowerPoint OptionsPersonalizing PowerPointSetting Proofing OptionsSetting AutoCorrect OptionsCustomizing AutoCorrect EntriesSpecifying AutoCorrect ExceptionsAutoFormatting As You TypeSetting Up Smart TagsSetting Save OptionsSetting Typography OptionsSetting Advanced OptionsSetting Edit OptionsSetting Cut, Copy, and Paste OptionsSetting Display Editing OptionsSetting Slide Show OptionsSetting Print OptionsSetting Sound Linking OptionsSetting General OptionsSetting Customization OptionsSetting Add-In OptionsSetting Trust Center OptionsFinding PowerPoint ResourcesSetting Presentation PropertiesWorking with Slide MastersModifying the Slide MasterAdding a Slide MasterCreating a Custom LayoutRenaming a Slide Master or LayoutDuplicating a Slide Master or LayoutDeleting a Slide Master or LayoutPreserving a Slide MasterApplying a Theme to a Slide MasterModifying the Handout and Notes MastersTroubleshootingAdding Commands to the Quick Access ToolbarSpeeding Up Presentation PerformanceDesign Corner: Creating a Custom Layout with a Logo
Understanding PowerPoint’s Multiple Language FeaturesSetting Up Microsoft Office to Work in Multiple LanguagesEnabling Display and Editing LanguagesInstalling a KeyboardInstalling an Input Method Editor (IME)Using PowerPoint’s Multiple Language Proofing ToolsChecking Spelling in Another LanguageTranslating TextUsing the Thesaurus in Another LanguageRemoving a Language PackTroubleshootingAdding Language-Specific Fields and FeaturesWorking with East Asian Languages
Dealing with Error Messages and PromptsResolving ProblemsDisplay ProblemsPrinting ProblemsTroubleshooting Problems with PowerPoint FeaturesSlide show ProblemsRunning Office Diagnostics
More ResourcesA Tour of Office OnlineTemplatesDownloading Templates and PresentationsClip ArtMore Office Online StuffOther Websites
Options for Extending PowerPointConverting PowerPoint to FlashCamtasia StudioPointeCast PublisherFlashSpringDeveloping E-learning with PowerPointArticulate Rapid E-Learning StudioMacromedia BreezeEnhancing Your PowerPoint ExperienceImpatica for PowerPointOvation for PowerPointPresentationPointConverting PowerPoint Presentations to PDFGetting Creative with Third-Party Templates, Backgrounds, and Clip ArtCrystalGraphics PowerPlugsDigital JuiceClipart.comOther Creative OptionsEnhancing Your PowerPoint Experience with External HardwareImpatica ShowMateTurningPoint 2006Laser Mouse
Experiencing IdeasUnderstanding the ProcessPutting People FirstBecoming a Visual PresenterMaking a Lasting ImpressionConstructing the ArgumentEstablishing a PurposeAction Drives ContentFine-Tuning the ObjectiveObjective CharacteristicsHow Do You Select an Objective?Do Your Conclusion FirstCapturing IdeasFish-Bone DiagramFlow ChartAffinity DiagramMind MapCreating an Outline and StoryboardElectronically Creating an Outline and StoryboardManually Creating an Outline and StoryboardStructuring Ideas into a Flowing ScriptMatching IdealsMain PointsQuestion and AnswerMeeting NeedsProblem-SolutionUsing an Opening HookAllowing for Timely GrabsUnderstanding Nonlinear IssuesQualifying the ParticipantsLearning the Traits of the PresenterPersonal AttributesDelivery StyleExpertise LevelMedia PreferencesKnowing the Particulars of the AudienceDirect ContactDemographicsMotivatorsUnderstanding FiltersAssuring ConsistencyMaintaining the Corporate ImageUsing Portable ConceptsProviding “Do” and “Say” ScriptsTroubleshootingScripting with a Timeline LayoutBeing Consistent, Yet UniqueCommunicating Change
Bringing Your Story to LifeChoosing a Medium for Your MessageUnderstanding Media TypesCost of OverheadsCost of 35mm SlidesCost of Electronic ImagesConvenience of OverheadsConvenience of 35mm SlidesConvenience of Electronic ImagesContinuity of OverheadsContinuity of 35mm SlidesContinuity of Electronic ImagesWorking with Design TemplatesReadability from a DistanceSimplicity in DesignCreating Handout MaterialsNature of HandoutsTiming of HandoutsControlling Eye MovementEstablishing AnchorsChoosing Typefaces and FontsUsing Builds and OverlaysCreating EmphasisHeadlinesArrowsUsing ColorIncorporating SymbolsDepthSilhouettesDistractions and DistortionsInvestigating Perception and ContrastA Matter of ContrastRed/Green DeficiencyEarth-to-Sky Color TheoryUnderstanding Background Colors and EmotionsGrayBlueGreenRedBlackVioletBrownKeeping It in PerspectiveTroubleshooting
Understanding the OutsideConquering FearAttacking the CausesFools Rush InJudgment DayThe Bored-RoomTime FliesLearning to RelaxUsing Your BodyPositioning and MovingEstablish an AnchorBuild a TrianglePlay the AnglesMaking Eye ContactDirect Eye ContactAnchored Eye ContactUsing GesturesReaching OutThe Left Hand for GuidanceThe Left Hand for MovementThe Left Hand for HelpShifting Your WeightMastering the LecternAvoiding ProblemsUpstagingThe GunfighterThe Head WaiterThe Third Base CoachThe Hand TalkerBlocking the LightPinkie CountingUsing Your VoiceBreathing ProperlyPhrasing and PausingFillers Are KillersThe Opening PauseWhen in Doubt—Pause FirstTargeting PhrasesTransitioningRule of ThreesJuxtapositioningAvoiding Vocal ProblemsThe MumblerThe GarblerThe DronerThe DropperTroubleshooting
Putting Yourself FirstUsing Your MindLinking Intention to ContentWorking with Detailed DataSelecting Focal PointsUsing Virtual SpaceHandling DistractionsThe SlackerThe AttackerThe Know-It-AllThe TalkerThe BossUsing Your HeartUnderstanding MotivationSense of TruthThinking, Feeling, WantingPeople Make a DifferenceAdding Stories and Personal OpinionsTime, Place, and CircumstancePersonal Opinions MatterUsing HumorOpening LinesStretching the Rubber BandIndicating and ApologizingDeveloping Your Own StyleLevels in Your StyleThrough Line of ActionDon’t Even Think About It!Troubleshooting
Dealing with the ConditionsDressing the PartFocusing on the FaceThe SkinThe HairThe EyewearWorking with AccessoriesWearing Business OutfitsOn the TopToward the BottomIt’s Gotta Be the ShoesChoosing a FormalitySetting the StageUsing RisersWorking with Lighting and SoundLightingSoundChoosing a Display ScreenScreen TypesScreen PlacementDeciding on Seating ArrangementsSeating and DistanceUsing TechnologyHandling ProjectorsBrightnessResolutionPortabilityMultiple ConnectionsWorking with Laptop PresentationsRemote ControlSimultaneous DisplayTransitionsScreen Savers, Reminders, and Navigation IssuesIncorporating MultimediaAnimationSoundVideoImage MagnificationGlitch Happens!Troubleshooting
Adapting to Everyday EnvironmentsGetting Up Close and PersonalUnderstanding the Conference Room and UPower SeatsInput SeatsObserver SeatsPutting People in PlaceSeating Your Team and Their TeamSit-Down ScenariosHandling One-to-One SituationsCreate AnglesShare PerspectiveScan the EyesSocializing Your SkillsWorking in Remote LocationsPresenting OutdoorsDemonstrating Large ObjectsWalking and TalkingDealing with Extreme ConditionsDark ShadowsThe Sounds of SilenceCulture ShockDelivering Tradeshow PresentationsInformal ConversationsPlanned PresentationsPicturing Yourself on TVPlaying to the CameraVoicePositioningMovementUsing Videoconferencing TechnologyThe Distance FactorThe Time FactorThe Relationship FactorThe Power of TelevisionThe Beauty of Face-to-FaceThe Ideal Communication ChannelThe Production AspectBoosting Your TalentNot Quite NaturalInteracting in a Visual WorldThe Effect on IndividualsThe Effect on SocietyTroubleshooting
Installation Instructions

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Part IV. Working with Graphics, Charts, and Multimedia

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