Switching to the Mac: The Missing Manual, Yosemite Edition

Customizing Spotlight

You’ve just read about how Spotlight works fresh out of the box. But you can tailor its behavior, both for security reasons and to fit it to the kinds of work you do.

Here are two ways to open the Spotlight preferences center:

• Use Spotlight itself. Hit ⌘-space bar, type spotl, and press Return.

• Choose →System Preferences. Click Spotlight.

In any case, you wind up face to face with the dialog box shown in Figure 3-23.

You can tweak Spotlight in three ways here, all very useful:

• Turn off categories. The list of checkboxes identifies what Spotlight tracks. If you find that Spotlight uses up valuable menu space listing, say, Web bookmarks or fonts—stuff you don’t need to find very often—then turn off their checkboxes. Now the Spotlight menu’s limited precious slots are allotted to icon types you care more about. “I’m perfectly capable of looking up movies online,” you might say. “I don’t need to clutter my Spotlight results list with movie names.” Fine—turn off Movies.

• Prioritize the categories. This dialog box also lets you change the order of the category results; just drag a list item up or down to change where it appears in the Spotlight menu.

  The factory setting is for Applications to appear first in the results. That makes a lot of sense if you use Spotlight as a quick program launcher (which is a great idea). But if you’re a party planner who spends all day on the ...