Teach Yourself VISUALLY™ Microsoft® Office 2008 for Mac®

112

I

t’s

a

50

th

Bi

r

th

d

ay

C

e

l

ebration

ho

n

orin

g

Lo

u

ise !

May 26th, 2pm

in the

Br

eak

r

oom.

11

22

33

44

●

W

4 M

t

(

5 C

m

SET

1 O

f

2 M

o

(

3 C

m

●

Word adjusts the document

margins.

Note: If you plan on printing the document, do not

make the margin too small or your document may

not print properly. Most printers cannot handle

margins smaller than about 0.25 inches, although

see your printer manual to confirm this. In

particular, see if your printer offers a “borderless”

printing option.

SET MARGINS USING THE

TOOLBOX

1 Open the document you want to

format.

2 Display the Formatting Palette.

Note: See Chapter 3 for information on how to

display the Formatting Palette.

3 Open the Document Margins

panel.

4 In the Margins section, use the

text boxes to specify the margin

sizes in inches.

Set the Document Margins

You can control the size of a document’s text area by setting

the document’s margins, the blank space that surrounds the

document text. Decreasing the margins allows more text to fit

on each page, which is useful when printing a long document.

Increasing the margins decreases the amount of text that

can fit on each page, but the added white space can make

the document look more appealing.

The standard margins are 1 inch on the left, right, top, and bottom. You can set the

header margin, which is the space between the header and the top of the page, and

the footer margin, which is the space between the footer and the bottom of the page.

Set the

Document Margins

22

33

44

113

Formatting Word Documents

chapter

6

11

22

44

●

Word adjusts the margin.

4 Move the over the left edge of

the ruler’s right margin area

( changes to ).

5 Click and drag the edge of the

margin to set the margin width.

SET MARGINS USING THE RULER

1 Open the document you want to

format.

2 Move the over the right edge

of the ruler’s left margin area

( changes to ).

3 Click and drag the edge of the

margin to set the margin width.

I am going to print and bind my

document. Do I need to increase

my left and right margins to

allow for the binding?

No. Remember that the bound part of

the page appears on the right for some

pages and on the left for others, so your text will

appear offset on all pages if you adjust both margins.

It is better to set the size and position of the gutter,

extra white space added to the inside margin to

handle document binding. Click Format and then

click Document to display the Document dialog. Click

the Margins tab, type the width of the gutter in the

Gutter text box, and then click OK.

Can I change the default

margins?

Yes. The default margins are

defined in Word’s Normal

template, which is the

template used for most Word

documents. To change the margins in the

Normal template, click Format and then click

Document to display the Document dialog.

Click the Margins tab and then set the margins

you want to use. Click Default, and when Word

asks you to confirm the changes to the Normal

template, click Yes. Click OK to close the dialog.