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The Complete Idiot's Guide® To Accounting by Lita Epstein, Shellie L. Moore

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Designing Filing Systems

Now that you have an operating account, you need a filing system so you can keep track of all your transactions. Chapter 4 talked about using ledger paper for accounting entries, but you’ll also need file folders, three-ring notebooks or binders, file cabinets, and alphabetical and 12-month expanding files.
The chart of accounts, general ledger, and other subsidiary ledgers (such as the accounts receivable ledger, which is discussed in Chapter 7) should be kept in three-ring notebooks or binders. Ledger paper has holes for these binders. Using binders makes it easy to keep track of the ledgers and to use them daily. You can keep them in files instead of binders, but then you run the risk that the pages could fall out ...

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