At certain times, you may find it preferable to use an action form, rather than a letter, to document the disciplinary-process step you are taking. I personally prefer it because it adds structure, carries a formal title, and acts as a memory jogger for the various steps of the discipline process.
In this chapter’s discussion of format options, you were shown a simplified version of an action form. A more detailed version appears on the following page. Select the form that best fits the issue you are dealing with.