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The Manager's Pocket Guide to Employee Relations by Terry L. Fitzwater

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Record Retention

Company practices regarding the retention of personnel records vary, but a good rule of thumb is to keep everything in an employee’s file for a minimum of seven years after termination. Many actionable claims will exhaust their limitations within this time frame. There are two notable exceptions to the seven-year rule: records of medical examinations and environmental monitoring of exposures to hazardous material. In these instances the files should be maintained for the duration of employment plus 30 years. However, here is some good advice: Always consult with an attorney before destroying any employee-related material.

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