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Time Management for New Employees

Book Description

Unlock the secrets of effective time management with strategies and tools designed to boost your productivity

  • Never miss a deadline with sharp and methodical planning and prioritization

  • Master interruptions and distractions to focus on your tasks – and success

  • Find out how to use metrics to measure your personal development

  • Discover a range of strategies and tools to support you

  • In Detail

    Effective time management directs and focuses raw talent and skill in a way that delivers results. It not only encourages responsibility, but also facilitates creativity, helping you to successfully negotiate every aspect of your role so that you can optimize the value of every action you take at work. Time Management for New Employees will provide you with guidelines, strategies, and instructions to master this skill. You will learn how to set and manage expectations, how to prioritize activities, capitalize on your strengths and delegate effectively, how to meet deadlines, how to avoid interruptions and distractions, and how to manage your schedule without getting overwhelmed.

    Find out how to align your long term goals with your day to day activities, and learn how to derive maximum value from all your activities, to ensure your time is never wasted. Learn how to successfully plan your time, and find out how to prioritize and delegate tasks in a way that is focused on delivering a quality end result. Make sure you never miss another deadline, master interruptions and disasters, and make effective time management a key component of your professional development and success.

    With practical strategies and exercises created to make time management simple, and metrics to help you develop and improve, Time Management for New Employees is a valuable resource for anyone that wants to make an impact in their new role.

    About the Author

    Prakash V. Rao is trained in computer engineering and management with master's degrees in both fields. With about 30 years of experience in the corporate world, he has risen from the cubicle trenches through the ranks of management up to director and vice-president for two multi-billion-dollar corporations before starting his management consulting practice. As a consultant, Prakash focuses on the areas of management tactics and productivity, and towards this latter end, he has developed several techniques to improve effectiveness, efficiency, and time management. He is now a recognized expert in the area of time management, having authored a book and several articles, having been interviewed on radio and television, and having conducted over 1000 lectures, workshops, and seminars.

    Prakash's company, Bank Your Time, provides classroom training, seminars, and workshops in time management and productivity. His courses are also available online as webinars and e-learning content.

    Prakash's original approach to teaching time management, the Bank Your Time game, has been adopted by over 1000 users. The details of this game are available in his book, The Bank Your Time Game: Rulebook and Play Guide, ETA publishing.

    For more on Dr. Yager, or to read her blogs or excerpts from some of her writings, go to: http://www.drjanyager.com

    Downloading the example code for this book. You can download the example code files for all Packt books you have purchased from your account at http://www.PacktPub.com. If you purchased this book elsewhere, you can visit http://www.PacktPub.com/support and register to have the files e-mailed directly to you.

    Table of Contents

    1. Time Management for New Employees
      1. Time Management for New Employees
      2. Credits
      3. About the Author
      4. About the Reviewers
      5. Preface
        1. Behavior and change
        2. A brief history of time management
        3. Indirection and control
        4. How to use this book
          1. What this book covers
          2. Who this book is for
          3. Conventions
          4. Reader feedback
          5. Customer support
          6. Errata
          7. Piracy
          8. Questions
      6. 1. What is Time Management?
        1. The limited view and the big picture
          1. Signs and results of poor time management
          2. Benefits of time management
          3. A definition of time management
        2. Activity management
          1. Event control
          2. Dividing the pies
          3. Exercise
          4. Discussion and illustration
        3. Summary
      7. 2. Setting Goals
        1. Values
          1. Value system
          2. Benefit
          3. Exercise
        2. Goals
          1. Benefit
          2. SMART goals
          3. Benefits of having SMART goals
          4. Exercise
        3. Action plans
          1. Short-term objectives
          2. Daily activities
          3. Exercise
        4. Summary
      8. 3. Task Management
        1. Activity lists
          1. The to-do list
          2. Exercises
        2. Prioritization
          1. The A-1 method
          2. Importance and urgency
          3. Exercises
        3. Filtering tasks
          1. The 4 Ds
          2. The Pareto Principle
          3. Exercises
        4. Task dependencies
          1. Exercise
        5. Summary
      9. 4. Schedule Management
        1. Definitions
          1. Exercise
        2. Handling appointments
          1. Maintaining appointments
          2. Preparing for an appointment
          3. The appointment
          4. Follow-up
          5. Exercise
        3. Meetings
          1. Agenda
          2. Agenda item resolution
          3. Meeting minutes
          4. Exercises
        4. Summary
      10. 5. Managing Daily Tasks
        1. Managing expectations
          1. Unrealistic expectations
          2. Dealing with expectations efficiently
          3. Exercise
        2. Estimation
          1. Creating a realistic daily tasks list
          2. Exercise
        3. Summary
      11. 6. Deadline Management
        1. Parkinson's Law
        2. Murphy's Law
        3. Student's Syndrome
        4. Strategies
          1. Strategy 1 – Frontend load
          2. Strategy 2 – Artificial deadlines
          3. Strategy 3 – Failure management
        5. Summary
      12. 7. Overcoming Obstacles to Productivity
        1. Obstacles
          1. Internal obstacles
          2. Professional obstacles
          3. Emotion
          4. Thought issues
          5. Action issues
        2. Preparation
        3. Crisis management
        4. Interruption management
        5. Self-discipline
          1. Taking responsibility
        6. Deliberate distractions
        7. Exercises
        8. Summary
      13. 8. Measuring Your Time Management Skills
        1. Why measure?
        2. What should be measured?
        3. Collecting metrics
        4. Using the metrics
          1. How to be more productive
          2. How to be more effective
          3. How to be more efficient
          4. How to be more punctual
          5. How to be more dependable
          6. How to improve quality
        5. Summary
      14. 9. Tools
        1. Tasks
          1. The process for managing tasks
        2. Appointments and meetings
          1. Paper products
            1. Day-Timer
            2. Franklin Covey planner
          2. Technology
            1. Outlook calendar
            2. Google calendar
          3. The process for managing appointments
        3. Deadlines
          1. The process for managing deadlines
        4. Summary