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Windows 2000 Pro: The Missing Manual by Sharon Crawford

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Moving Data Between Documents

You can't paste a picture into your Web browser, and you can't paste MIDI music information into your word processor. But you can put graphics into your word processor, paste movies into your database, insert text into Photoshop, and combine a surprising variety of seemingly dissimilar kinds of data. And you can transfer text from Web pages, email messages, and word processing documents to other email and word processing files; in fact, that's one of the most frequently performed tasks in all of computing.

Cut, Copy, and Paste

Most experienced PC users have learned to trigger the Cut, Copy, and Paste commands from the keyboard, without even thinking. For example:

  1. Highlight some material in the document before you (see Figure 7-2).

    Suppose you want to email some text you find on a Web page to a friend. Left: Start by dragging through it and then choosing Copy from the shortcut menu (or choosing Edit→Copy). Now switch to your email program, and paste it into an outgoing message (right).

    Figure 7-2. Suppose you want to email some text you find on a Web page to a friend. Left: Start by dragging through it and then choosing Copy from the shortcut menu (or choosing EditCopy). Now switch to your email program, and paste it into an outgoing message (right).

    In most cases, this means highlighting some text (by dragging through it) in a word processor, layout program, email application, or even a Web page in your browser.

  2. Use the Cut or Copy command.

    You can trigger these commands in any of three ways. First, you can choose the Cut and Copy commands found in the Edit menu of your document window. Second, you can press ...

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