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Windows 2000 Pro: The Missing Manual by Sharon Crawford

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Handling Large Amounts of Email

As email has become a more important means of communication, the messages many people receive have escalated greatly. Some of it is junk mail, also known as spam.

Outlook Express provides useful weapons in the fight against email overload—message rules, multiple mail folders, customized folder views that show only key messages, and the ability to search for messages in your mail folders.

Organizing Messages

There may come a time when you realize that there are more messages in your inbox than dollars in your checking account. This is usually a good time to create some additional folders to store your messages (or get a better job).

Many people create individual folders for work mail, friends and family messages, junk mail, and sometimes forwarded jokes. (Depending on your friends, you may receive a lot of these.) Figure 12-10 shows the procedure for creating new folders. The most powerful way to use these folders that you create is in combination with Message Rules, discussed next.

To create an email folder, right-click an existing folder and then choose New Folder from the shortcut menu. In the Create Folder dialog box, type a name for your new folder, and then click OK. To move a folder into another folder, drag it from its current location in the Folders pane on top of any other folder.

Figure 12-10. To create an email folder, right-click an existing folder and then choose New Folder from the shortcut menu. In the Create Folder dialog box, type a name for your new folder, and then click OK. To move a folder into another folder, drag it from its current location in the Folders pane on top of any other folder.

To move messages out of the Inbox into one of your ...

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