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Chapter 12: Setting Up Printers, Scanners, and Fax Machines

3. In the Scanners and Cameras window, click the scanner and then click Properties.

4. On the Device Settings tab, the current hostname or IP address is listed. If this

information isn’t correct, enter the correct hostname or IP address of the scan-

ner, and then click OK.

Changing Printer, Scanner, and Fax Machine Drivers

You can manage drivers for printers, scanners, and fax machines just like you can

any other drivers. To change the drivers for a printer or fax machine, follow these

steps:

1. Click Start and then click Control Panel. In the Control Panel, click Hardware

and Sound and then click Printers.

2. In the Printers window, right-click the printer you want to configure, point to

“Run as administrator,” and then select Properties.

3. On the Advanced tab, click New Driver.

4. Use the Add Printer Driver Wizard to select and install the new driver.

To change the drivers for a scanner, follow these steps:

1. Click Start and then click Control Panel.

2. In the Control Panel, click Hardware and Sound and then click Scanners and

Cameras.

3. In the Scanners and Cameras window, click the scanner and then click Properties.

4. On the Device Settings tab, click New Driver.

Setting Printer Scheduling, Prioritization, and Other Options

The Advanced tab of the Printer properties dialog box provides most of the options

you’ll want to configure. You can use these options to configure your printer by

completing the following steps:

1. Click Start and then click Control Panel. In the Control Panel, click Hardware

and Sound and then click Printers.

2. In the Printers window, right-click the printer you want to configure and then

select Properties.

3. In the Properties dialog box, select the Advanced tab, as shown in Figure 12-14.

4. Use the following options to optimize the printer configuration:

Always available and available from

Printers are either always available or available only during the hours speci-

fied. Select “Always available” to make the printer available at all times or

select “Available from” to set specific hours of operation. Print jobs sent out-

side the designated hours are held in the printer’s queue until the scheduled

use time.

Configuring Printer, Scanner, and Fax Machine Properties

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Priority

Print jobs always print in order of priority. Jobs with higher priority print

before jobs with lower priority. Use the Priority box to set the default priority.

Driver

Shows the current driver being used for the printer. If you click the Driver

list, you’ll see a list of all printer drivers being used on your computer. See

“Changing Printer, Scanner, and Fax Machine Drivers,” earlier in this chap-

ter, for more information.

Spooling options

The spooling options control whether and how a document is spooled to a

hard disk before being sent to the printer. Spooling a document before print-

ing allows applications to finish printing faster. To enable spooling, select

“Spool print documents so program finishes printing faster.” To disable

spooling, select “Print directly to the printer.” With spooling, select “Start

printing after last page is spooled” if you want to ensure that the entire doc-

ument makes it into the print queue before printing. Otherwise, select “Start

printing immediately” if you want printing to begin immediately when the

print device isn’t already in use.

Figure 12-14. Configuring the printer as necessary