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Windows Vista Security: Praxisorientierte Sicherheit für Profis by Marcus Nasarek

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Managing Print, Fax, and Scan Jobs
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Managing Print, Fax, and Scan Jobs
Documents you print can be either spooled or sent directly to the printer. When you
use spooling with printing rather than direct-to-printer printing, documents that are
waiting to print or are in the process of printing are stored on the print server as a
print job. If you encounter problems while printing, you may want to check the sta-
tus of print jobs and pause or cancel a print job as necessary. Because fax machines
and scanners typically can be used to both send and receive documents, they typi-
cally have incoming jobs and outgoing jobs that you can manage.
Working with Print Jobs
You manage the print jobs associated with a printer using the print management
window. If the printer is configured on your computer, you can access the print man-
agement window by completing the following steps:
1. Click Start and then click Control Panel. In the Control Panel, click Hardware
and Sound and then click Printers.
2. In the Printers window, double-click the printer you want to work with.
If the printer isn’t configured on your computer, you can manage the printer
remotely by completing these steps:
1. Click Start and then click Network.
2. Double-click the computer sharing the printer.
3. Double-click the printer.
You can now manage print jobs for the selected printer using the print management
window shown in Figure 12-15. The print management window provides details
about documents being printed or waiting to print on the selected printer. These
details include:
Document Name
Shows the name of the application that printed the document, and the docu-
ment name.
Status
The status of the print job. Document status entries you’ll see include Printing
and Error – Printing.
Owner
The person who printed the document.
Pages
The number of pages in the document.
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Chapter 12: Setting Up Printers, Scanners, and Fax Machines
Size
The document size in kilobytes or megabytes.
Submitted
The time and date the print job was submitted.
Port
The port used for printing.
You can set the status of individual documents using the Document menu in the
print management window. To cancel printing or change the status of a document,
follow these steps:
1. Select the document in the print management window.
2. On the Document menu, use one of the following options to change the status
of the print job:
Cancel
Cancels printing of the document and removes the print job.
Pause
Puts the document on hold and lets other documents print.
Resume
Resumes printing of a paused document. Printing resumes from where it
left off.
Restart
Starts printing the document again from the beginning.
Sometimes when you cancel a print job that’s currently printing, the
printer might continue to print part of the document or all of it. This
can occur because most printers cache documents in an internal buffer
and may print the contents of this cache before checking for updates.
Figure 12-15. Viewing and managing print jobs

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