Windows Vista Security: Praxisorientierte Sicherheit für Profis

Using Windows Contacts

|

571

The Contacts folder also functions as the address book for Windows Mail. When

you create an email message in Windows Mail, you select recipients from your Con-

tacts folder. Even if you don’t use Windows Mail as your email program, you can

still use Windows Contacts to store information about people and organizations.

Use Windows Contacts to keep track of all the people and organizations with which

you communicate.

What’s in a Contact?

You can store as much or as little information as you like about each contact. Win-

dows Mail offers you the ability to store email addresses, a picture of your contact,

phone numbers, addresses, family information, web site addresses, and notes, all

associated with your contact.

You can store as many email addresses as you want for a contact, and set a single

email address as the preferred address for your contact. The preferred email address

is the one Windows Mail uses when you want to send someone an email quickly,

without selecting from the different email addresses stored for the contact you

selected.

Adding pictures of your contact can help you to remember the person you are trying

to contact. Since most people occasionally have difficulty remembering some of their

contacts, this can help jog your memory when browsing your contact list.

You can store separate home and work contact numbers for phone, fax, and cell/

pager. Windows Mail also offers you the ability to store family information about

your contact. The categories include a contact’s spouse, children, gender, birthday,

and anniversary information. This can help you considerably if you try to keep track

of your contact’s personal information for sending cards or gifts, or for other per-

sonal reasons. You also have the ability to keep notes associated with a contact, mak-

ing it easy to find specific information you have noted about a particular contact.

Creating Contacts for Individuals

You can create a contact for an individual by completing these steps:

1. Click Start, click All Programs, and then click Windows Contacts.

2. Click New Contact on the toolbar. This opens a Properties dialog box like the

one shown in Figure 16-11.

3. On the Name and E-mail tab, type the name and title information for the con-

tact. Pay particular attention to the Full Name. This value is set based on the

first, middle, and last name entries and is the name under which the contact file

will be saved and the display name will be used in Windows Mail. If you don’t

like the default entry, click the Options button to display variations of the Full

Name and then select the entry you want to use.

572

|

Chapter 16: Using Windows Mail, Calendars, and Contacts

4. In the E-mail text box, type an email address for the contact and then click Add.

The first email address you add is set automatically as the preferred email

address. The preferred email address is the default for Windows Mail. If you add

multiple email addresses to a contact, you can set the preferred email address by

selecting the address to designate as preferred and then clicking Set Preferred.

5. On the Home tab, use the options provided to enter the home contact informa-

tion, including the street address, city, state, and postal code, as well as phone,

fax, and cell numbers. You can also enter the contact’s personal web site

address.

6. On the Work tab, use the options provided to enter the work contact informa-

tion, including the street address, city, state, and postal code, as well as phone,

fax, and cell numbers. You can also enter the contact’s business web site

address.

7. On the Family tab, use the options provided to track your contact’s personal

information, including spouse, children, gender, birthday, and anniversary.

8. On the Notes tab, enter any additional notes about the contact.

9. Click OK to create the contact.

Figure 16-11. Creating a new contact