Using Windows Calendar
In the Calendars area of the Navigation Pane, you can set the order of calendars by
clicking and dragging the calendar to the desired position in the Calendars list. By
default, items for all calendars are shown on the master calendar and on the Tasks
list. To hide a calendar’s items and tasks, clear the related checkbox under the Calen-
dars heading. If you later want to display the calendar’s items and tasks, select the
related checkbox under the Calendars heading.
If you no longer need a calendar, you can permanently delete the calendar and all
related appointments, meetings, and tasks. To delete the calendar, right-click it
under the Calendars heading, and then select Delete. When prompted to confirm
that you want to delete the calendar, click Yes.
Creating and Using Calendar Groups
You can group sets of related calendars together into calendar groups. To create a
calendar group, click File
➝ New ➝ Calendar Group or right-click an open area
under the Calendars headings and select New
➝ Calendar Group. A New Calendar
Group entry is then added under the Calendars heading. The entry is selected and
highlighted so that you can set the name of the new calendar group by typing the
desired name and then pressing Enter.
Once you’ve created a calendar group, you can add new calendars to the group by
selecting the group name before creating the calendar. Using the Calendars area of
the Navigation Pane, you can add an existing calendar to a group by dragging the
calendar and dropping it beneath the group name.
One of the key reasons for grouping sets of calendars together is to be able to man-
age all items for all calendars with the click of a button. To hide all items for all cal-
endars in a group, clear the checkbox for the group under the Calendars heading. To
display all items for all calendars in a group, select the checkbox for the group under
the Calendars heading.
Sharing Your Calendars with Others
Windows Calendar gives you two ways to share your calendars with others. You can
send an entire calendar or calendar group to someone via email. Or you can publish
a calendar or calendar group to a web site so that anyone with a calendar client that
supports the iCalendar format can sync with your calendar.
To email a calendar or calendar group to someone, right-click the calendar under the
Calendars heading and then select Send via E-mail. This opens a new email message
in your default email program with the calendar or calendar group added as an
attachment. The attachment is created as an iCalendar (.ics) file that anyone with a
calendar client that supports the iCalendar format can view. All the recipient needs
to do is to save the file and then double-click the file to open it for viewing.