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Word 2000 in a Nutshell by Walter Glenn

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Synopsis

Outline view (Figure 6-4) shows a document as a hierarchy of headings and supporting text. Explorer-like plusses and minuses expand and collapse entire sections of a document for easy editing. Outline view is mostly used to set up the headings that will become the major sections of a long document, though many users enjoy working in Outline view as well.

Building a document’s headings in Outline view

Figure 6-4. Building a document’s headings in Outline view

Outline view works most effectively with Word’s built-in heading styles (Heading 1-Heading 7), but any custom style will work if its name begins with Heading. Creating a document in Outline view is simple. Switch a new blank document to Outline view and the default style becomes Heading 1. In other views (Normal, Print Layout, and Web Layout), hitting Return after typing a heading switches you to the normal style. This is logical in those views because most users want to start typing text after a heading. In Outline view, however, hitting return does not cause a change of styles. The style for the next paragraph remains the same.

Switching to Outline view also opens the Outlining toolbar (Figure 6-5), a great tool for use in creating outlines.

Using the Outlining toolbar

Figure 6-5. Using the Outlining toolbar

  1. Promote . This option promotes the heading that contains the insertion ...

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