View → Outline
Outline view (Figure 6-4) shows a document as a hierarchy of headings and supporting text. Explorer-like plusses and minuses expand and collapse entire sections of a document for easy editing. Outline view is mostly used to set up the headings that will become the major sections of a long document, though many users enjoy working in Outline view as well.
Figure 6-4. Building a document’s headings in Outline view
Outline view works most effectively with Word’s built-in
heading styles (Heading 1-Heading 7), but any custom style will work
if its name begins with
Heading. Creating a
document in Outline view is simple. Switch a new blank document to
Outline view and the default style becomes Heading 1. In other views
(Normal, Print Layout, and Web Layout), hitting Return after typing a
heading switches you to the normal style. This is logical in those
views because most users want to start typing text after a heading.
In Outline view, however, hitting return does not cause a change of
styles. The style for the next paragraph remains the same.
Switching to Outline view also opens the Outlining toolbar (Figure 6-5), a great tool for use in creating outlines.
Figure 6-5. Using the Outlining toolbar
Promote . This option promotes the heading that contains the insertion ...