book

Word Annoyances

by Guy Hart-Davis

June 2005

Intermediate to advanced

208 pages

10h 6m

English

O'Reilly Media, Inc.

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What’s Covered in This Book?
Conventions Used in This Book
About the AuthorAcknowledgments
Stop Word from Demanding the Installation CDInstall Multiple Versions of Word on the Same PC

Make the Most of the Word Product-Activation Grace PeriodInstall Word for Only One User
Move Word to Another Computer
STARTUP AND SHUTDOWNWord 2000 Closes on Startup
Make Word Start Automatically When You Log OnPrevent Word from Creating a Blank Document at Startup
Prevent Word from creating a blank documentOpen a document based on your preferred templateOpen a document on the Most Recently Used listOpen a specific documentControl When the Task Pane Appears
Word Asks Whether to Save Changes to Normal.dotWord Says Normal.dot “Is in Use by Another Application or User”
Display Full MenusPrevent Menu Items from Changing PositionCut Menus Down to Size
Sort Out the Standard Toolbar and Formatting ToolbarPut a Close Document Button on the Standard Toolbar
Reset Menus or Toolbars That Someone Else Has CustomizedGet Rid of Proprietary Toolbars
Get Rid of Text in the Default DocumentCreate a Template for Each Document Type You Use Frequently
Save a Preview for a TemplateUse a Template Outside Your Default Templates Folder
Save Your Documents the Best Way
Change Word’s Default Folder for Saving DocumentsFind a Document You’ve Lost
Remove Office-Specific Tags from Web Pages
Use Application Recovery to Mitigate a Crash
Make Local Copies of Documents on Network or Removable Drives
Avoid Master Documents if Possible
Revert to Word’s backup document of the master documentRevert to a manual backup of the master documentRecover a corrupted master document manually
Expand and Collapse Outline View QuicklySwitch Quickly Among Views
Turn Off Formatting Display in Outline ViewChange the Font Used for Outline ViewPrint from Outline View
Edit in Print PreviewSELECTING TEXT AND OBJECTSHone Word’s Automatic Selection
Select Indented Text Accurately
AUTOCORRECT AND AUTOTEXTEnter Any Amount of Text Quickly in a Document
Remove Mystery Lines from Your Documents
Stop Word from Adjusting Your Capitalization
Transfer Your AutoCorrect Entries to Another Computer
FIND AND REPLACEFind and Replace Quickly
Replace with a SubscriptPerform a Two-Step ReplaceFind Any Character, Digit, or Letter
NAVIGATING THROUGH DOCUMENTSMaster Navigation Keyboard Shortcuts
Make Bookmarks Visible
Navigate with Browse ObjectsNavigate with Go To
Customize the Document Map Style
Return to Your Last Three EditsWork in Two Parts of a Document at Once
Copy Text Without FormattingHack Out Columns of Tabs or SpacesEliminate the “Delete Block? No (Yes)” Message in the Status BarSet Realistic Expectations for AutoSummarize
Correct a Way-Off Page Count
Get Rid of the Office Assistant
Make Fields VisibleUse Cross-References to Keep Text Updated in Different Parts of the Document
Change the Default Font in Normal.dotChange the Default Layout in Normal.dotChange the Default MarginsDIRECT FORMATTINGControl Formatting When You Paste
Copy Intricate Formatting Instantly
Change Capitalized Text to Small CapsReplace Spaced Indents with Real IndentsReveal Formatting and Codes
Turn Off Automatic Style Updating
NUMBERINGCorrect Automatic Numbering in Numbered ListsRestart each list manuallyReset the list templatesUse a designated style to start each listUse SEQ fields to work around list numbering
Fix “Page X of Y” NumberingTame Word’s List IndentationMake Outline Numbering Work
STYLESGet Started with StylesCreate a new style
Remove Formatting with Default Paragraph Font/Clear FormattingBypass the Styles and Formatting Task Pane
Quickly Change One Style to AnotherStop a Style Change in One Document from Affecting Other Documents
Use styles efficientlyRedefine the Normal Style
Make the Pasted Text Take the Destination’s Style
Avoid Layout Changes on Different ComputersINSERTING AND POSITIONING GRAPHICSControl the Size of a Pasted Graphic
Crop Pictures Outside Word
Rotate Text to the Angle You WantWrap Text Around a PictureMake Graphics Visible in Print Layout ViewDisplay Object Anchors
Lock the Anchor When the Graphic Is in PlaceCreate a WatermarkPosition Lines Where You Need Them
Stop Word from Automatically Inserting HyperlinksSee Where a Hyperlink Will Really Take You
TABSStop Word from Turning Tabs into Indents
Convert Tabs and Spaces to Just Tabs
Create Different Headers on Different Pages
Divide a Page into Multiple Pages
Prevent a User from Accessing Parts of a Document
COMMENTS AND REVISION MARKSDeflate Comment BalloonsShrink the Comment Window
Toggle Revision Marking QuicklySee Only the Revision Marks for Some ReviewersGet Rid of the Reviewing Pane Quickly
SPELLCHECKINGChoose or Lose the Red and Green Squiggles
Watch Out for Mistakes Missed on Porpoise…
Prevent Word from Spellchecking CodeUse Custom Dictionaries for Special Terms
Create a Custom Dictionary QuicklySolve the “Custom Dictionary Is Full” Error
Unstick the Spelling Checker
Make Sense of Word’s Readability Statistics
Stop Word 2003 from Crashing When You PrintStop Word XP from Crashing When You PrintTroubleshoot Word’s Refusal to Print
Make the Print Button on the Standard Toolbar Display the Print Dialog Box
Print in Reverse OrderPrint Double-Sided Pages Without a Duplex Printer
Turn Off Background PrintingPrint Colored Text as Black on a Monochrome Printer
Stop the Printer from Cutting Off the Bottom of the PageHandle “Bizarre Swelling of the Right Margin Syndrome”
Print to a FileFAXINGFind Where Word Hides the Fax Command
SCANNINGScan and OCR a Document
Choose Whether to Draw Tables or Just Insert ThemPrevent Word from Resizing a Table
Get a Table Away from the Start of a DocumentPosition a Table Correctly on a Page…
Make a Table the Full Width of the Text
Repeat a Header RowDelete a Table, Not Just Its Contents
Use Different Cell Widths in Different RowsRearrange Table ColumnsConvert Text to Tables
Get Rid of Table GridlinesMake All Your Table Borders PrintWrap Text Around a Table
Speed Up Word’s Handling of Tables
COLUMNSCreate Newspaper-Style ColumnsMix Different Numbers of Columns in a Document
TEXT BOXESUse Text Boxes for Complex LayoutsCreate a Series of Linked Text Boxes
Record a Macro to Repeat a Task
Remove Typed Numbering from Lists and Headings
Perform Find and Replace Operations with Complex Formatting
Move a Macro from One Template to AnotherFind Out Why Word Won’t Run a Macro
Choose Between Linking and Embedding Objects
MAIL MERGESPerform a Basic Mail MergeThe main document and the data sourceCreating or designating the data sourceCreating the main document
Use filtering and sortingUse If fields
Edit a Data Source Document
Restore a Mail Merge Document to a Normal Word Document
Keep an Excel Chart Updated in a Word DocumentTransfer Data from Word to Excel
Create a Document from a Presentation
Put a Word Table on a PowerPoint Slide
Convert a Word Table to an Access DatabaseMove Data from an Access Table to a Word Document
Speed Up StartupReplace Your CarbonLib FileLook to Your Font Files When Word X Quits on Startup
Repair Your Preferences or Settings Files
Reinstall Updaters When NecessaryRecover from a Corrupted Normal TemplateBeware When Page Numbering Goes Haywire
Wrest Back Control from Word 2004 Test Drive
Avoid the “Unable to Save” Message When Saving to a ServerWork Around the Erroneous “Disk Full” Error
DOCUMENTS AND EDITINGInsert Text at the End of a DocumentTurn Off Auto-Capping in TablesRecover Missing GraphicsAvoid Mixing Orientations if You Want to Print Markup Balloons
Save Graphics in PNG Format, Not PICTRestore Page Setup to Your Preferred SettingsWORD XAvoid Versioning When Switching Between Word 2004 and Word X
Move Your Word X Normal Template to Safety

Content preview from Word Annoyances

Guy Hart-Davis

Beijing • Cambridge • Farnham • Köln • Paris • Sebastopol • Taipei • Tokyo

How to Fix the Most ANNOYING Things

About Your Favorite Word Processor

WORD

ANNOYANCES

™

wdan.indb 1

6/13/2005 12:16:51 PM

0-596-00954-2

[C]

Word Annoyances

™

How to Fix the Most Annoying Things About Your Favorite Word Processor

by Guy Hart-Davis

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Word Annoyances

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Publisher Resources

ISBN: 0596009542Catalog Page Errata