book

Microsoft® Word 2007 Bible

Name: Microsoft® Word 2007 Bible
Author: Herb Tyson
ISBN: 9780470046890

by Herb Tyson

March 2007

Intermediate to advanced

960 pages

21h 47m

English

Wiley

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Copyright
About the Author
Credits
Acknowledgments
Introduction
Who Should Read This BookHow This Book Is OrganizedPart I: My Word and Welcome to ItPart II: Word on the StreetPart III: Writing ToolsPart IV: More Than Mere WordsPart V: Document DesignPart VI: With All Due ReferencePart VII: Getting Out the WordPart VIII: Power and CustomizationPart IX: CollaborationAppendixesConventions and FeaturesTips, Notes, and CautionsWhat's on the CD-ROMUsing the CDTechnical SupportMinimum RequirementsWhere to Go from Here
I. My Word, and Welcome to It
1. Brave New Word
1.1. Discoverability1.2. The "Results-Oriented" User Interface1.3. Ribbons and Things1.3.1. Title Bar1.3.2. The Home Row1.3.3. KeyTips1.3.4. Ribbon1.3.4.1. Chunks, or Groups1.3.4.2. Contextual Tools1.3.5. Quick Access Toolbar1.3.6. Live Preview1.3.7. Galleries1.3.8. The MiniBar or Mini Toolbar1.3.9. Context Menus1.3.10. Super Tooltips1.3.11. Dialog Boxes and Launchers1.3.12. Task Panes1.3.13. Status Bar1.4. The Office Button (File)1.5. Options1.5.1. Truth in Advertising, or What's in a Name?1.5.2. Advanced . . . versus Not Advanced?1.6. Summary
2. Quick Start
2.1. Starting Word2.1.1. Start Menu2.1.2. Desktop2.1.2.1. Creating a Full-Function Word Shortcut2.1.3. Shortcut Key2.1.4. Quick Launch2.1.5. Windows Explorer2.1.6. Browser2.1.7. Start Run2.1.8. Safe Mode2.1.9. Command-Line Switches2.1.9.1. /a2.1.9.2. /c2.1.9.3. /laddinname2.1.9.4. /m2.1.9.5. /mcommandname2.1.9.6. /n2.1.9.7. /pxslt2.1.9.8. /q2.1.9.9. /r2.1.9.10. /safe2.1.9.11. /ttemplatename2.1.9.12. /u2.1.9.13. /w2.1.9.14. path\filename2.1.10. Office Button Menu2.1.10.1. Have You Been Pinned?2.2. Navigation Tips and Tricks2.2.1. Tricks with Clicks2.2.1.1. Triple-clicking2.2.1.2. Ctrl+clicking2.2.1.3. Alt+clicking2.2.1.4. Alt+dragging2.2.1.5. Shift+click2.2.1.6. Multi-selecting2.2.2. Seldom Screen2.2.2.1. Split Box2.2.2.2. View Rulers2.2.2.3. Select Browse Object2.2.3. Keyboard2.2.3.1. Other Built-in Keystrokes2.2.3.2. Office 2003 Menu Keystrokes2.2.3.3. Custom Keystrokes2.3. Views2.3.1. Draft View Is the New Normal View2.3.2. Print Layout2.3.3. Full Screen Reading2.3.4. Web Layout2.3.5. Outline (Master Document Tools)2.4. Saving2.4.1. Convert2.4.2. Word 2007's Confusing Save As2.4.3. Publish2.4.3.1. Blogging2.5. Just Dive In2.5.1. Start Word2.5.2. Creating a New Letter2.5.3. Initial Setup2.5.4. Write It and Format It2.5.5. Save It and Print It2.5.6. Print an Envelope2.6. Summary
3. Where in the Word Is . . .?
3.1. Using Help to Find Out Where It Went3.1.1. Menu Commands3.1.2. Toolbar Commands3.2. RIP: Features Removed from Word3.2.1. Routing Recipient3.2.2. Versions Missing in Action3.2.3. File Search3.2.4. Normal View3.2.5. Word 2003 Templates3.2.6. Toolbars3.2.7. Menu Customization3.2.8. Charting Options/Features3.2.9. Office Assistant3.2.10. Send for Review3.2.11. Eastern European Font Add-in3.2.12. Font Text Effects3.2.13. Mail Barcodes3.2.14. WordPerfect-Related Options3.2.15. Web Components3.3. Summary
4. Making Word Work for You
4.1. The Style Advantage4.1.1. Styles versus Direct Formatting4.1.2. Types of Styles4.2. Outlining4.2.1. Using Outlining to Organize4.2.1.1. Custom Levels for Non-Heading Styles4.2.2. Outlining versus Document Map4.2.3. Thumbnails, too!4.3. AutoCorrect4.3.1. AutoCorrect Options4.3.2. Removing Built-In AutoCorrect Entries4.3.3. Rolling Your Own4.4. Top 10 Power User Tips4.4.1. RedefineStyle4.4.2. GoBack4.4.3. Paste Unformatted Keystroke4.4.4. Wrap to Fit4.4.5. Apply Styles (Ctrl+Shift+S)4.4.6. Default File Location(s)4.4.7. Places Bar (Windows XP Only)4.4.8. AutoRecover and Backup Copies4.4.9. Don't Edit on Removable Media4.4.10. Open and Repair4.5. Summary

5. The X Files—Understanding and Using Word's New File Format
5.1. Compatibility with Previous Versions of Word5.1.1. To .doc or Not to .doc5.1.2. Persistent Save As5.1.3. Microsoft Office Compatibility Pack5.2. .docx versus .docm5.2.1. Converting a .docx file into a .docm5.3. Understanding .docx5.4. Summary
6. Make It Stop! Cures and Treatments for Word's Top Annoyances
6.1. Drawing Canvas6.2. Editing Annoyances6.2.1. Insert/Overtype6.2.2. Typing Replaces Selected Text6.2.3. Formatting Control Covers Up Live Preview Area6.2.4. Prompt to Update Style6.2.5. Mouse Selection6.2.6. Cut and Paste Sentence and Word Behavior6.3. View Annoyances6.3.1. Nonprinting Indicators/Formatting Marks6.3.2. Missing Ribbon Tabs?6.3.3. Windows in Taskbar6.4. Online versus Local Help Content6.5. Activation Blues6.6. Automatic Annoyances6.6.1. Bullets, Numbers, Boxes, and Borders6.6.2. Capitalization6.7. Summary
II. Word on the Street
7. Formatting 101: Font/Character Formatting
7.1. The Big Picture7.2. Styles and Character/Font Formatting7.2.1. Style versus Direct7.3. Character Formatting7.3.1. Formatting Techniques7.3.1.1. Repeat Formatting (F4)7.3.1.2. Copy Formatting7.3.1.2.1. Format Painter7.3.1.2.2. Keyboard Method7.3.1.3. Clear Formatting7.3.1.3.1. New Feature Alert!7.3.2. The Ribbon Font Group7.3.2.1. Typeface or Font7.3.2.2. Point Size7.3.2.2.1. Grow/Shrink Tool and Keyboard Shortcuts7.3.2.3. Color7.3.2.3.1. Text Color7.3.2.3.2. Shading7.3.2.3.3. Highlighting7.3.2.4. Change Case7.3.2.5. Language7.3.3. The Font Dialog Box7.3.4. The Mini Toolbar7.3.5. Character Formatting Shortcut Keys7.4. Summary
8. Paragraph Formatting
8.1. Styles and Paragraph Formatting8.1.1. When to Use Styles8.2. What Exactly Is a Paragraph, Anyway?8.2.1. Paragraph Formatting Attributes8.2.2. Paragraph Formatting Techniques8.3. Structural Formatting8.3.1. Indentation8.3.2. Mirror Indents8.3.3. Alignment8.3.4. Tabs8.3.4.1. Tabs versus Tables8.4. Paragraph Decoration8.4.1. Numbering/Bullets8.4.1.1. Line Numbering8.4.1.2. Additional Paragraph Controls8.4.2. Shading8.4.2.1. What's That Dot?8.4.3. Borders and Boxes8.5. Random Bonus Tip #1—Sort Paragraphs That Aren't in a Table8.6. Random Bonus Tip #2—Move Paragraphs Easily8.7. Summary
9. In Style!
9.1. Styles Group9.1.1. Using Styles9.1.1.1. Apply Styles Task Pane9.1.2. Creating and Modifying Styles9.1.2.1. Style by Example9.1.3. Quick Style Sets9.1.3.1. Modifying and Creating Quick Style Sets9.1.3.2. Changing Your Mind9.2. Styles Task Pane9.2.1. Manage Styles9.2.1.1. Recommended Styles9.2.1.2. Restricted Styles9.2.2. Style Inspector9.3. Summary
10. The Clipboard
10.1. Using the Clipboard10.1.1. Paste Special10.2. The Clipboard Task Pane10.2.1. Pasting from the Clipboard Task Pane10.2.2. Removing Items from the Clipboard10.2.3. System Tray Icon and Notification10.2.4. Pasting from Word into Internet Explorer10.3. Tricks and Tips10.3.1. Paste Unformatted10.3.2. Picture This10.3.3. Copying and Moving Text without Using the Clipboard10.3.3.1. It's a Drag10.3.3.2. The F2 Factor10.3.3.3. The Spike10.4. Word Options and the Clipboard10.5. Summary
11. Find, Replace, and Go To
11.1. Basic Find (Ctrl+F)11.1.1. Find Again11.1.2. Search for Selected Text11.2. Basic Replace (Ctrl+H)11.3. Search Codes11.3.1. Find What and Replace With Codes (With Wildcards On or Off)11.3.1.1. Tab Character ((r))11.3.1.2. ASCII Character11.3.1.3. ANSI Character11.3.1.4. Em Dash ( — )11.3.1.5. En Dash ( – )11.3.1.6. Caret Character11.3.1.7. Manual Line Break (()11.3.1.8. Column Break11.3.1.9. Page or Section Break11.3.1.10. Manual Page Break11.3.1.11. Nonbreaking Space ( )11.3.1.12. Nonbreaking Hyphen11.3.1.13. Optional Hyphen ()11.3.2. Find What and Replace With (Use Wildcards Off)11.3.2.1. Paragraph Mark ()11.3.3. Find What: Field Only (Use Wildcards On or Off)11.3.3.1. Picture or other Graphic (inline only)11.3.3.2. SmartArt or Drawing Object (inline only)11.3.3.3. Footnote or Endnote11.3.4. Find What Field Only (Use Wildcards Off)11.3.4.1. Any Character11.3.4.2. Any Digit11.3.4.3. Any Letter11.3.4.4. Unicode Character11.3.4.5. Footnote Mark11.3.4.6. Endnote Mark11.3.4.7. Field11.3.4.8. Opening and Closing Field Braces (When Field Codes Are Visible)11.3.4.9. Comment11.3.4.10. Section or Page Break11.3.4.11. White Space11.3.5. Codes That Work Only in the Replace With Box (Use Wildcards On or Off)11.3.5.1. Clipboard Contents11.3.5.2. Find What Matching Text11.4. Options11.4.1. Selected Text11.4.2. More or Less11.4.3. Reading Highlight11.4.4. Find All11.4.5. Search Direction11.4.6. Match Case11.4.7. Find Whole Words Only11.4.8. Use Wildcards11.4.8.1. Find What: Codes11.4.8.1.1. Exception: \11.4.8.1.2. Any Character: ?11.4.8.1.3. Characters in Set: [ ]11.4.8.1.4. Characters in Range: [ - ]11.4.8.1.5. Beginning of Word: <11.4.8.1.6. End of Word: >11.4.8.1.7. Rearranging Text with the Expression Operators: ( )11.4.8.1.8. Not: [!]11.4.8.1.9. Exactly n occurrences: {n}11.4.8.1.10. At least n: {n ,}11.4.8.1.11. From n to m occurrences: {n,m }11.4.8.1.12. Previous 1 or More: @11.4.8.1.13. 0 or More Characters: *11.4.8.2. Replace With Codes11.4.9. Sounds Like (English)11.4.10. Find All Word Forms (English)11.4.11. Match Prefix and Match Suffix11.4.12. Ignore Punctuation Characters11.4.13. Ignore White-space Characters11.5. Finding and Replacing Formatting11.6. Go To (Ctrl+G)11.6.1. Page11.6.2. Section11.6.3. Line11.6.4. Bookmark11.6.5. Comment11.6.6. Footnotes and Endnote11.6.7. Field11.6.8. Table, Graphic, and Equation11.6.9. Object11.6.10. Heading11.7. Summary
III. Writing Tools
12. Language Tools
12.1. Spelling12.1.1. Checking Spelling12.1.2. Options12.1.2.1. Correcting Spelling in Office Programs12.1.2.1.1. Custom Dictionaries12.1.2.1.2. Creating Custom Dictionaries12.1.2.2. Correcting Spelling in Word12.1.3. Recheck Document12.1.4. Exceptions for Current Document12.1.5. Exception Lists (Exclude Dictionaries)12.2. Grammar12.2.1. Checking Grammar in Word12.2.2. Options12.2.2.1. Grammar Settings12.3. Thesaurus12.4. Research12.4.1. Using the Research Task Pane12.4.2. Research Options12.4.2.1. Parental Controls12.5. Translation12.5.1. Translating12.5.2. Translation Tool Tips12.5.3. Translation Options12.6. Summary
13. Building Blocks and Quick Parts
13.1. Using Quick Parts and Building Blocks13.1.1. Building Blocks versus Quick Parts13.1.2. Building Blocks Organizer13.1.3. Adding a New Building Block or Quick Part13.1.3.1. Galleries13.1.3.2. Categories13.1.3.3. Description13.1.3.4. Templates13.1.3.5. Options (Insertion Behavior)13.2. Whither AutoComplete?13.2.1. Formatting13.3. Building Blocks: Need to Know13.3.1. Backing Up13.3.2. Sharing13.3.2.1. Why You Shouldn't Store Them in Building Blocks.dotx.13.3.2.2. Copying Building Blocks13.4. Using Building Blocks with the AutoText Field13.5. Summary
14. AutoCorrect
14.1. Built-in Corrections14.1.1. Replace Text as You Type14.1.1.1. AutoCorrect from Typos14.1.1.2. Plain Text versus Formatted Text14.1.2. AutoCorrect Limits14.1.3. Backing Up AutoCorrect Entries14.1.4. Sharing AutoCorrect Entries14.2. AutoCorrect versus Building Blocks14.3. Math AutoCorrect14.3.1. Recognized Functions14.3.2. Backing Up the Math AutoCorrect List14.4. Summary
15. AutoFormat
15.1. AutoFormat versus AutoFormat As You Type15.2. The AutoFormat Command15.2.1. Using AutoFormat15.2.2. Running AutoFormat15.2.3. A Practical Use for the AutoFormat Command15.3. AutoFormat As You Type15.4. Tips and Techniques15.4.1. Tricks with Quotes15.4.2. What About the Other Fractions?15.4.2.1. Assigning Fractions Using Symbols and AutoCorrect15.4.2.2. Assigning Fractions Using Equations and AutoCorrect15.5. Summary
16. Smart Tags (What Are Those Purple Dots?)
16.1. Understanding Smart Tags16.2. Smart Tags Settings16.2.1. Remove Smart Tags16.2.2. Recheck Document16.2.3. Additional Options16.2.4. Common Smart Tag Options16.2.4.1. Remove This Smart Tag16.2.4.2. Stop Recognizing16.3. SmartTag Add-Ons16.4. Summary
IV. More than Mere Words
17. Tables
17.1. Quick Start17.2. Table Basics17.2.1. Inserting Tables from Scratch17.2.1.1. AutoFit Behavior17.2.2. Inserting Tables Based on Existing Data17.2.2.1. Convert Text to Table17.2.2.2. Converting Tables to Text17.2.3. Handling Tables17.2.3.1. Selecting Tables, Rows, and Columns17.2.3.2. Copying Table Matter17.2.3.3. Moving and Copying Columns17.2.3.4. Moving and Copying Rows17.2.4. Table Properties17.2.4.1. Preferred Width17.2.4.2. Alignment17.2.4.2.1. Table Indent from Left17.2.4.3. Text Wrapping17.2.4.3.1. Positioning17.3. Table Layout and Design17.3.1. Modifying Table Layout17.3.1.1. Deleting Tables and Table Parts17.3.1.2. Deleting Tables17.3.1.3. Deleting Rows, Columns, and Cells17.3.1.4. Inserting Rows, Columns, and Cells17.3.1.5. Controlling How Tables Break17.3.1.6. Merge17.3.1.7. Splitting Cells, Row, and Columns17.3.1.8. Cell Size17.3.1.9. Cell Alignment17.3.1.10. Text Direction17.3.1.11. Cell Margins and Cell Spacing17.3.1.12. Tables That Span Multiple Pages17.3.1.13. Sorting Tables17.3.2. Table Math17.3.3. Modifying Table Design17.3.3.1. Table Styles17.3.3.1.1. Table Style Options17.3.3.2. Shading17.3.3.3. Borders and Table Drawing17.3.3.3.1. Drawing Tables from Scratch17.3.3.4. The Table Eraser17.4. Summary
18. Pictures and SmartArt
18.1. Inserting Pictures from Files18.1.1. If Your Picture Format Isn't Supported18.2. Pictures from the Clipboard and Internet18.3. Manipulation 10118.3.1. Wrapping18.3.1.1. Setting Wrapping and Wrapping Defaults18.3.1.1.1. Changing Wrap Points18.3.2. Dragging and Nudging18.3.3. Resizing and Cropping18.3.3.1. Resizing18.3.3.2. Cropping18.3.3.3. Picture Styles18.3.3.4. Picture Effects18.3.4. Format Picture/Shape18.3.5. Adjust18.3.6. Arranging Pictures on the Page18.4. Inserting Clip Art18.4.1. Microsoft Clip Organizer18.5. SmartArt18.5.1. Inserting SmartArt18.5.1.1. Changing Layout18.5.1.2. SmartArt Quick Styles18.5.1.3. SmartArt Formatting18.6. Summary
19. Headers and Footers
19.1. The Header and Footer Layer19.1.1. Document Sections19.2. Header and Footer Navigation and Design19.2.1. Editing the Header/Footer Areas19.2.2. Header and Footer Styles19.2.3. Section Surfing19.2.3.1. Inserting and Deleting Section Breaks19.2.4. Link to Previous19.2.5. Different First Page19.2.6. Different Odd & Even Pages19.2.7. Show Document Text19.2.8. Distance from Edge of Paper19.3. Adding Header and Footer Material19.3.1. Page Numbers19.3.1.1. Insert Page Numbers19.3.1.2. Where Do Page Margin Numbers Really Go?19.3.1.3. Deleting Page Numbers19.3.1.4. Formatting Page Numbers19.4. Summary
20. Symbols and Equations
20.1. Symbols20.2. Symbols Dialog Box20.2.1. Symbols Tab20.2.1.1. Using the Symbols Dialog Box to Find a Character's Code20.2.2. Special Characters Tab20.3. Equations20.3.1. Inserting Equations from the Gallery20.3.2. Creating an Equation from Scratch20.3.3. Saving Equations to the Gallery20.3.4. Working with Equations20.3.4.1. Linear versus Professional20.3.4.2. Math AutoCorrect20.3.4.2.1. Add Your Own Math AutoCorrect Entries20.3.4.3. Inserting Text before or after an Equation20.3.4.4. Inserting Normal Text Inside an Equation Container20.3.4.5. Working with Structures20.3.4.5.1. Contextual Tools20.3.5. Equation Options20.3.6. Numbering Equations20.3.6.1. A Semiautomatic Way to Number Equations20.4. Legacy Equations20.5. Summary
21. Field Guide
21.1. And Field Codes Are . . .?21.2. Basic Field Study21.2.1. Updating Fields21.2.2. Field Display Shading21.2.3. Show Field Codes Instead of Their Values21.2.4. Field Keyboard Shortcuts21.2.4.1. Lockdown!21.2.5. Contextual Field Tools21.3. The Field Dialog Box21.3.1. Caveat MERGEFORMAT21.3.2. Field Codes and Hide Codes21.4. Field Syntax21.4.1. Text Format Switches21.4.1.1. Alphabetic21.4.1.2. Arabic21.4.1.3. Caps21.4.1.4. Cardtext21.4.1.5. Charformat and Mergeformat21.4.1.6. Dollartext21.4.1.7. Firstcap21.4.1.8. Hex21.4.1.9. Lower21.4.1.10. Ordinal21.4.1.11. Ordtext21.4.1.12. Roman21.4.1.13. Upper21.4.2. Numeric Format Switches21.4.2.1. # (Number Placeholder)21.4.2.2. 0 (Zero Placeholder)21.4.2.3. X21.4.2.4. . (Decimal Point)21.4.2.5. , (Commas for x,xxx,xxx)21.4.2.6. + (Force the + Sign to Display)21.4.2.7. ; (Semicolon)21.4.2.8. ' (Quote)21.4.3. Date Format (Date-Time Picture Switches)21.4.3.1. Date Format Elements21.4.4. Switch Combinations21.5. Categories21.5.1. Date and time21.5.2. Document Automation21.5.3. Document Information21.5.4. Equations and Formulas21.5.5. Index and Tables21.5.6. Links and References21.5.7. Mail Merge21.5.8. Numbering21.5.9. User Information21.6. Summary
22. WordArt
22.1. Creating WordArt22.1.1. Creating WordArt from Selected Text22.1.2. Creating WordArt from Scratch22.1.3. The Edit WordArt Text Tool22.1.4. Editing and Shaping WordArt22.1.4.1. Changing WordArt Gallery Choices22.1.4.2. Changing Shapes22.1.4.3. Rotation22.1.4.4. Shaping by Dragging22.1.4.5. Resizing22.1.5. Coloring, Shadows, and 3-D Effects22.1.5.1. Block Letters22.1.5.2. Shadow Effects22.1.5.3. 3-D Effects22.1.6. Arrange and Size Controls22.2. Additional Tricks22.3. Summary
23. Charts
23.1. Excel or Microsoft Graph23.1.1. What If I Prefer Microsoft Graph's Simplicity?23.1.2. Can I Convert from Microsoft Graph to Office 2007 Charts?23.2. Chart Basics23.2.1. Design Ribbon23.2.1.1. Type23.2.1.2. Data23.2.1.3. Chart Layouts23.2.1.4. Chart Styles23.2.2. Layout Ribbon23.2.2.1. Current Selection23.2.2.2. Insert23.2.2.3. Labels23.2.2.4. Axes23.2.2.5. Background23.2.2.6. Analysis23.2.3. Format Ribbon23.2.3.1. Current Selection23.2.3.1.1. Chart Item Selector23.2.3.1.2. Format Selection23.2.3.1.3. Reset to Match Style23.3. Summary
24. Inserting Objects and Files
24.1. Object Basics24.1.1. Linking versus Embedding Objects in Word24.1.1.1. Icons versus Content24.1.2. New Versus from Existing File24.2. Inserting Text from Files24.2.1. Formatting Issues24.3. Pasting, Dragging, and Dropping24.3.1. Dragging from the File System24.3.2. Dragging from Another Open Program24.3.2.1. Dragging Text24.3.2.2. Dragging Other Objects24.3.3. The Paste Alternative24.4. Summary
V. Document Design
25. Page Setup and Sections
25.1. Page Setup Basics25.1.1. Section Formatting25.1.1.1. Them's the Breaks (Section Breaks, That Is)25.1.1.2. Inserting Section Breaks25.1.1.3. Automatic Section Breaks25.1.2. Styles, Section Formatting, and Paragraph Formatting25.1.2.1. Saving Section Formatting for Reuse25.1.3. Page Setup Dialog25.1.3.1. Margins25.1.3.2. Orientation25.1.3.3. Size25.1.3.4. Columns25.1.4. Page Layout Settings25.1.4.1. Fixing or Changing a Section Break25.1.4.2. Vertical Page Alignment25.2. Page Borders25.3. Summary
26. Text Boxes and Other Shapes
26.1. Why Use Text Boxes?26.1.1. Why Use Text Boxes?26.2. Inserting Text Boxes26.2.1. Prefab Text Boxes26.2.2. Drawing Your Own26.2.3. Formatting26.2.3.1. Draw Text Box26.2.3.2. Text Direction26.2.3.3. Chaining or Linking Text Boxes26.2.4. Text Box Styles26.2.4.1. Shape Fill and Shape Outline26.2.4.2. Shadow Effects and 3-D Effects26.2.4.3. Position26.2.4.4. Bring to Front and Send to Back26.2.4.5. Select Objects Tool26.2.4.6. Align26.2.4.7. Grouping26.2.5. Change Shape26.3. The Format Text Box Dialog26.4. Summary
27. Columns
27.1. Do I Really Want Columns?27.2. Column Formatting27.2.1. Changing the Number of Columns27.2.1.1. Line Between27.2.2. Formatting Columns Using the Horizontal Ruler27.3. Special Formats27.3.1. Changing Columns Using Section Breaks27.3.2. Changing Columns without Using Section Breaks27.3.3. Balancing Columns on the Last Page27.4. Summary
28. On Background
28.1. Page Background28.1.1. Printed versus Onscreen Background Colors and Images28.1.2. Background Versus Watermark28.2. Background Colors, Patterns, and Textures28.2.1. Colors28.2.1.1. More Colors28.2.2. Colors and Themes28.2.3. Gradient28.2.4. Texture28.2.5. Pattern28.2.6. Picture28.3. Watermarks28.3.1. Preset Watermarks28.3.2. Other Text Watermarks28.3.3. Picture Watermarks28.4. Removing Watermarks and Page Backgrounds28.5. Summary
29. Publishing as PDF and XPS
29.1. What Is PDF?29.1.1. What Is PDF?29.1.1.1. Corporate Squabbles?29.1.1.2. Viewing PDF Files29.1.2. What Is XPS?29.1.2.1. Viewing XPS Files29.1.3. Enabling Office 2007 Support for PDF and XPS29.1.4. Deciding Which Format to Use29.2. How Good Is Word 2007's Built-In PDF Capability?29.3. Creating PDF Output29.4. Creating XPS Output29.5. Summary
30. Publishing as HTML, XML, and Blogging
30.1. HTML30.1.1. What's So Bad about Word's HTML?30.1.2. What Is MHTML?30.2. XML30.2.1. XML Systems30.2.2. Finding the XML Tools30.2.2.1. Structure30.2.2.2. Schema30.2.2.3. Transformation30.2.3. Creating an XML File in Word30.3. Blogging30.3.1. Registration30.3.2. Composing and Publishing Your Blog Entry30.4. Summary
31. Templates and Themes
31.1. What Are Templates?31.1.1. Using Templates to Create New Documents31.1.1.1. Create a New Document31.1.1.2. Blank and Recent31.1.1.3. Installed Templates31.1.1.4. My Templates31.1.1.5. New from Existing31.1.1.6. Microsoft Office Online Templates31.1.1.6.1. Searching for Online Templates31.2. Creating Templates31.3. The Organizer31.3.1. Using the Organizer31.3.1.1. Copying Styles and Macros31.3.1.2. Deleting Styles and Macros31.3.1.3. Renaming Styles and Macros31.3.1.4. Removing Style Aliases31.4. Modifying Templates31.5. Themes31.5.1. What Are Themes?31.5.1.1. Understanding Themes31.5.1.2. Differences between Themes and Templates31.5.2. Theme Elements or Components31.5.2.1. Theme Colors31.5.2.2. Theme Fonts31.5.2.3. Theme Effects31.5.3. Saving Custom Themes31.5.4. Setting the Default Theme31.6. Summary
VI. With All Due Reference
32. Bookmarks
32.1. Working with Bookmarks32.1.1. Displaying Bookmarks32.1.2. User-Created Bookmarks32.1.2.1. Why Bookmarks Are Used32.1.2.2. What's in a Name?32.1.2.3. Overlap and Redundancy32.1.2.4. How Many Is Too Many?32.1.2.5. Copying and Pasting Bookmarks32.1.2.6. Bookmark Navigation32.1.3. Word-Created Bookmarks32.2. Broken Bookmarks32.2.1. Error! Bookmark Not Defined.32.2.2. Unwanted or Unexpected Results32.3. Summary
33. Tables of Contents
33.1. Automatic Tables of Contents33.1.1. Heading Styles33.1.1.1. Table of Contents Defaults and Options33.1.2. Caveat Add Text Tool33.1.2.1. Using Add Text on Heading 1–9 Styles33.1.2.2. Using Add Text on Non-Heading 1–9 Styles33.1.3. Using Outline Levels for the Table of Contents33.1.4. TOC Formats33.2. TOC Styles33.3. Manually Creating a Table of Contents33.3.1. Manually Adding Selected Text33.3.2. Inserting a Table of Contents Using Marked Entries33.4. Maintaining and Updating33.5. Converting a Table of Contents into Text33.6. Recycle, Recycle, Recycle33.7. The TOC Field Code33.8. Summary
34. Master Documents
34.1. Master Documents: The Sad History34.1.1. Will the "X" Files Be Master Documents' Salvation?34.1.2. Worth the risk?34.2. Creating Master Documents34.2.1. The Master Document Ribbon34.2.2. Creating a Master Document from Scratch34.3. Creating a Master Document from Existing Documents34.3.1. Converting an Existing File into a Master Document34.4. Working with Master Documents34.4.1. Converting Subdocuments into Master Document Text34.4.2. Merging Subdocuments34.4.3. Locking Subdocuments34.4.4. Expand/Collapse Subdocuments34.4.5. Handle with Care—Moving Subdocuments34.5. Summary
35. Footnotes and Endnotes
35.1. Footnotes and Endnotes Basics35.1.1. Footnote and Endnote Options35.1.2. Inserting a Footnote35.1.3. Inserting an Endnote35.1.4. Displaying and Editing Footnotes and Endnotes35.1.5. Deleting Footnotes and Endnotes35.1.6. Converting Footnotes and Endnotes35.2. A Matter of Style35.2.1. Footnote Text and Endnote Text styles35.2.2. Reference Mark Styles35.3. Separators and Continuation35.4. Summary
36. Citations and Bibliography
36.1. Sources36.1.1. Style First36.1.2. Inserting Sources from Scratch36.1.2.1. Add New Source36.1.2.1.1. Citation Gallery36.1.2.2. Citation Field Code36.1.2.3. Adding New Sources Using the Source Manager36.1.3. Using Existing Citations36.1.4. Placeholders36.1.5. Edit Source (and Convert Placeholder to Source)36.2. Editing Citations36.2.1. Deleting Sources36.2.2. Acquiring External Sources36.3. Bibliography36.3.1. Inserting a Bibliography36.3.2. Managing Bibliographies36.3.3. Deleting36.3.4. Converting a Bibliography into Static Text36.3.5. Save Selection to Bibliography Gallery36.4. Summary
37. Captions and Tables of Captioned Items
37.1. Caption Basics37.1.1. Insert Caption37.1.1.1. Labels37.1.1.2. Numbering37.1.1.2.1. How Numbering Is Done37.1.1.2.2. If You Don't Want Numbers37.1.1.3. Look Ma! No Label!37.1.2. The Caption Style37.2. AutoCaptioning37.2.1. Turning on AutoCaptioning37.3. Tables of Captioned Items37.3.1. Options37.3.2. Copying and Deleting Captions37.4. Summary
38. Indexing
38.1. Marking Index Entries38.1.1. Creating Index Entries Using Mark Entry38.1.2. Automatically Marking Index Entries Using AutoMark38.2. Compiling or Inserting an Index38.2.1. Index Field Code38.2.2. Subentries and Styles38.3. Creating Multiple Indexes38.4. Summary
39. Tables of Authorities
39.1. Citations39.1.1. Formatting Long Citation Entries39.1.2. Adding Categories39.1.3. Marking the Citations39.1.4. Citation Fields39.1.5. Removing Citations39.2. Inserting the Table of Authorities39.2.1. Category39.2.2. Use Passim39.2.3. Formatting39.2.3.1. Keep Original Formatting39.2.3.2. Tab Leader39.2.3.3. Formats39.2.4. Modifying Table of Authorities Styles39.2.5. Updating a Table of Authorities39.2.6. Converting Table of Authorities to Static Text39.3. Summary
40. Hyperlinks and Cross-References
40.1. Hyperlinks40.1.1. Automatic Hyperlinks40.1.2. Using and Displaying Hyperlinks40.2. Inserting Hyperlinks40.2.1. The Links Group40.2.2. Inserting a Hyperlink40.2.3. Link to Existing File or Web Page40.2.3.1. Link to a Local File40.2.3.2. Link to a Web Page40.2.4. Link to Place in This Document40.2.4.1. The Hyperlink Field40.2.5. Link to Create New Document40.2.6. Link to E-mail Address40.3. Inserting Cross-References40.3.1.40.3.1.1. Headings40.3.1.2. Numbered Items40.3.1.3. Bookmarks40.3.1.4. Footnotes and Endnotes40.3.1.5. Equations, Figures, and Tables40.4. Summary
VII. Getting Out the Word
41. Data Sources
41.1. Data Considerations41.1.1. Access and Portability41.2. Data Formats41.2.1. Type New List41.2.2. Word41.2.2.1. Caveat Headerless Data Files41.2.2.2. Opening a Word File as the Data Source41.2.3. Outlook41.2.4. Excel41.2.5. Access41.2.6. HTML Files41.3. Summary
42. Envelopes and Labels
42.1. Envelopes42.1.1. Delivery Address42.1.1.1. Advanced Find42.1.2. Return Address42.1.3. Options Button42.1.3.1. Envelope Options42.1.3.1.1. Changing the Default Envelope Formatting42.1.3.2. Printing Options42.1.4. Add Electronic Postage and E-Postage Properties42.1.5. Add to Document42.2. Labels42.2.1. Print Options42.2.2. Options (Label Type)42.2.3. New Document42.3. Summary
43. Data Documents and Mail Merge
43.1. Choosing the Type of Data Document43.1.1. Restoring a Word Document to Normal43.2. Attaching a Data Source43.2.1. Selecting Recipients43.2.1.1. Editing Data43.2.1.2. Sorting Records43.2.1.3. Filtering Records43.2.1.3.1. Understanding And and Or43.2.1.4. Duplicates43.2.1.5. Find Recipient43.2.1.6. Validate Addresses43.3. Assembling a Data Document43.3.1. Merge Fields43.3.1.1. Address Block43.3.1.2. Greeting Line43.3.2. Rules43.3.3. Match Fields43.3.4. Preview Results43.3.5. Find Recipient43.3.6. Update Labels43.3.7. Highlight Merge Fields43.3.8. Auto Check for Errors43.3.9. Finishing the Merge43.3.9.1. Edit Individual Documents43.3.9.2. Print Documents43.3.9.3. Send E-mail Messages43.4. Mail Merge Task Pane/Wizard43.4.1. Step 1: Document Type43.4.2. Step 2: Starting Document43.4.3. Step 3: Select Recipients43.4.4. Step 4: Write Your Letter43.4.5. Step 5: Preview Your Letter43.4.6. Step 6: Complete the Merge43.5. Summary
44. Forms
44.1. Out with the Old, In with the New?44.2. Forms Basics44.2.1. Creating and Using Forms: General Steps44.2.2. Form, Tools, and Controls44.2.2.1. Content Control Tools44.2.2.2. Legacy Form Tools44.2.2.3. ActiveX Controls44.2.3. Forms Protection44.2.3.1. Do Not Protect a Document If . . .44.2.3.2. Unprotecting a Form Document44.3. Creating a Fill-in Form Using Legacy Tools44.3.1. Create Form Document44.3.1.1. Turn on Nonprinting Formatting Characters and Form Field Shading44.3.1.2. Insert Text Form Field with Date Format44.3.1.3. Insert Regular Text Form Field44.3.1.4. Insert Dropdown List44.3.1.4.1. Run Macro On44.3.1.5. Insert Numeric and Calculation Fields44.3.1.6. Why No Checkbox?44.4. Using Content Controls44.4.1. Design Mode44.4.1.1. Don't Forget to Turn off the Lights . . .44.4.2. Content Control Tools44.4.2.1. Rich Text44.4.2.2. Plain Text44.4.2.3. Picture44.4.2.4. Drop-down List44.4.2.5. Combo Box44.4.2.6. Date Picker44.4.3. Building Block Gallery Control44.5. Word and InfoPath44.5.1. Importing a Word Form into InfoPath44.5.2. Publishing to Forms or SharePoint Server44.6. Summary
VIII. Power and Customization
45. Keyboard Customization
45.1. Getting Started45.1.1. Getting Started45.2. The Fast Way (The Cloverleaf Method)45.3. What Does This Have to Do with Templates?45.4. Multi-Stroke Key Assignment45.5. Word Options Method45.5.1. Categories45.5.2. Commands45.5.2.1. List Commands45.6. Other Methods45.6.1. Styles45.6.2. Symbols45.6.3. Record Macro45.7. Summary
46. The Quick Access Toolbar
46.1. The What?46.1.1. You Call This a Toolbar?46.2. Customizing the Quick Access Toolbar46.2.1. The QAT Top 1046.2.2. Adding Commands to the QAT46.2.3. Adding Groups/Chunks46.2.4. Removing Commands46.2.5. Rearranging46.3. The Customize Quick Access Toolbar Dialog46.3.1. Displaying the Main QAT Customization Dialog46.3.2. Setting the Storage Location for the QAT46.3.3. Finding Commands46.3.4. Adding Commands to the QAT46.3.5. Separator46.3.6. Removing Tools from the QAT46.3.7. Resetting the QAT to the Default46.4. Summary
47. Options and Settings
47.1. Accessing Options47.1.1. Other Routes to Options47.1.2. Information Tips47.1.3. The Rest of the Chapter . . .47.2. Popular47.3. Display (and Printing)47.3.1. Page Display Options47.3.2. Nonprinting Formatting Marks47.3.3. Printing Options47.4. Proofing47.5. Save47.5.1. Backup Options47.5.2. Offline Editing Options for Document Management Server Files47.5.3. Document-Specific Save Settings47.6. Advanced47.6.1. Editing Options47.6.2. Cut, Copy, and Paste47.6.3. Show Document Content47.6.4. Display47.6.5. Print47.6.5.1. When Printing from This Document (or All New Documents)47.6.6. Save47.6.7. Preserve Fidelity When Sharing This Document47.6.8. General47.6.9. Compatibility/Layout Options47.7. Customize47.8. Add-ins47.9. Trust Center47.9.1. Trusted Publishers47.9.2. Trusted Locations47.9.3. Add-ins47.9.4. ActiveX Settings47.9.5. Macro Settings47.9.6. Message Bar47.9.7. Privacy Options47.10. Resources47.11. Summary
48. Macros: Recording, Editing, and Using
48.1. Macro Tools48.1.1. Recording a Macro48.1.2. Editing a Macro48.1.3. Testing Your Macro48.2. Managing Macros48.2.1. Copying Macros to a New Module48.2.2. Digitally Signing Your Macros48.2.2.1. Installing and Running SelfCert48.2.2.2. Signing Your Macros48.3. Macro Security48.3.1. Confirming Office Is Really Closed with Windows Task Manager48.3.2. Macros and Security48.4. Macro Storage48.4.1. Global Add-ins48.5. Automatic Macros48.6. Microsoft Visual Basic Q&D48.6.1. All You Really Need to Know48.6.1.1. 1. Starting and Toggling the Visual Basic Editor48.6.1.2. 2. Project Explorer and Code Windows48.6.1.3. 3. Running Macros Directly from the Visual Basic Editor48.6.1.4. 4. The Visual Basic Editor Reads Your Mind48.6.1.5. 5. The Visual Basic Editor Wants to Help48.6.1.6. 6. If the Visual Basic Window Doesn't Respond . . .48.6.1.7. 7. If the Visual Basic Project Is "Locked," Blame Security48.6.1.8. 8. The Larger Context48.6.1.9. 9. Watch Macros as They're Being Recorded48.6.1.10. 10. Now You Know Why It's a Good Idea to Prompt to Save Normal.Dotm48.7. For More Information . . .48.7.1. Books48.7.2. Free Online Resources48.8. Summary
IX. Collaboration—Getting Along with Others
49. Security, Tracking, and Comments
49.1. Protection Types49.1.1. Protection Types49.1.2. Restricting Permission (Information Rights Management)49.1.2.1. Removing Access Restrictions49.1.3. Digital Signatures49.1.3.1. How to Digitally Sign a Word Document49.1.3.2. Removing a Signature49.1.4. Document Inspector (Removing Private/Personal Information)49.1.5. Formatting and Editing Restrictions49.1.5.1. Limit Formatting to a Selection of Styles49.1.5.2. No Changes (Read-Only)49.1.5.3. Comments49.1.5.4. Tracked Changes49.1.5.5. Filling in Forms49.1.6. Password to Open/Modify49.1.6.1. Applying Passwords to Open and/or Modify a Word Document49.2. Comments and Tracked Changes49.2.1. Comments49.2.1.1. Viewing Comments49.2.1.2. Inserting, Editing, and Deleting Comments49.2.2. Tracked Changes49.2.2.1. Track Changes Options49.2.2.2. Turn on Tracked Changes49.2.3. Show Markup49.2.4. Display for Review49.2.5. Reviewing Pane49.3. Reviewing Comments and Changes49.3.1. Accepting and Rejecting Comments49.3.2. Accepting and Rejecting Changes49.4. Protecting Documents for Review49.5. Summary
50. Comparing and Combining Collaborative Documents
50.1. Comparing Using Legal Blackline50.1.1. Protection50.1.2. Gaining More Screen Real Estate50.2. Combining Documents That Contain Tracked Changes50.2.1. Combining Multiple Documents Containing Changes50.2.2. Running the Combine Documents Command50.3. Summary
51. SharePoint
51.1. Accessing Your SharePoint Server51.1.1. Using Publish from the Office Menu51.1.1.1. Create Document Workspace51.1.2. Opening and Saving Files on the Server51.2. Workspace Management and Options51.2.1. Status51.2.2. Members51.2.3. Tasks51.2.3.1. Adding Tasks51.2.4. Documents51.2.4.1. Adding New Documents51.2.4.2. Creating a New Document Workspace51.2.4.3. Adding New Folders51.2.5. Links51.2.6. Document Information51.3. Server Tasks51.3.1. Check In51.3.2. Check Out51.3.3. Discard Check Out51.3.4. View Version History51.3.5. Document Management Information51.3.6. View Workflow Tasks51.4. Summary
52. Groove
52.1. Groove versus SharePoint52.2. Using the Groove 2007 Client52.2.1. Groove Basics52.2.2. Account52.2.2.1. Deleting an Account52.2.3. Workspaces52.2.3.1. Removing Workspaces52.2.4. Sending Workspace Invitations52.2.5. Canceling Pending Invitations52.2.6. Accepting Workspace Invitations52.2.7. Working with Groovy Documents52.3. Summary
53. Integration with Other Office Applications
53.1. Excel53.1.1. Using Excel Content in Word53.1.1.1. Clipboard53.1.1.2. Chart53.1.1.3. Object53.1.1.3.1. Create from File53.1.1.3.2. Create New53.1.1.4. From Spreadsheet to Table53.1.2. Using Word Content in Excel53.1.2.1. Clipboard53.1.2.2. Drag and Drop53.1.2.3. Object53.2. PowerPoint53.2.1. Converting Word to PowerPoint Presentations53.2.2. Converting PowerPoint Presentation to Word Documents53.3. Outlook53.3.1. Using the Outlook Address Book in Word53.3.2. Smart Tags, Outlook, and Word53.4. Summary
A. Guide to Word 2003 Menu Commands in Word 2007
B. Word 2007 Default Key Assignments

Overview

Microsoft’s Word 2007 rewrites the book on word processing and this book helps you soar over the hurdles and quickly brings you up to speed. No matter what level user you are, Microsoft Word MVP Herb Tyson’s expert guidance puts you in charge, helping you choose the best way to get your work done, and to get the most out of Word 2007. You’ll discover new ways to command legacy features, completely new features to accomplish old tasks, and brand new native capabilities.

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