book

Adobe® Acrobat® 8 PDF Bible

Name: Adobe® Acrobat® 8 PDF Bible
Author: Ted Padova
ISBN: 9780470050514

by Ted Padova

February 2007

Beginner to intermediate

1085 pages

31h 13m

English

Wiley

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Copyright
About the Author
Preface
About This BookHow to read this bookIconsThe book's contentsStaying ConnectedInternet connectionRegistrationWeb sites to contactContacting Me
Acknowledgments
Introduction
What Is Adobe Acrobat?NomenclatureAdobe Systems and the Acrobat missionPDF workflowsNew Features in Adobe Acrobat Professional
I. Welcome to Adobe Acrobat
1. Getting to Know Adobe Acrobat
1.1. What Is Adobe Acrobat?1.2. What Is PDF?1.2.1. Document repurposing1.2.2. PDF and Adobe PostScript1.2.3. PDF versions1.3. Understanding PDF Standards1.4. Looking at the New User Interface1.5. Acrobat Environment1.5.1. Menus1.5.1.1. File menu1.5.1.2. Edit menu1.5.1.3. View menu1.5.1.4. Document menu1.5.1.5. Comments menu1.5.1.6. Forms menu1.5.1.7. Tools menu1.5.1.8. Advanced menu1.5.1.9. Window menu1.5.1.10. Help menu1.5.1.11. Submenus1.5.1.12. Context menus1.5.1.13. Keyboard shortcuts1.5.2. Tools, task buttons, and toolbars1.5.2.1. Task buttons1.5.2.2. Loading and unloading tools1.5.2.3. Default toolbars1.5.2.4. Managing default toolbars1.5.2.5. Understanding advanced toolbars1.5.2.5.1. Opening advanced toolbars1.5.2.5.2. Advanced Editing toolbar1.5.2.5.3. Comment & Markup toolbar1.5.2.5.4. Edit toolbar1.5.2.5.5. Forms toolbar (Acrobat Professional only)1.5.2.5.6. Measuring tools1.5.2.5.7. Object Data tool1.5.2.5.8. Print Production tools1.5.2.5.9. Redaction1.5.2.5.10. Typewriter toolbar1.5.2.5.11. Properties Bar1.5.2.6. Customizing the Acrobat workplace1.5.2.7. Tool Tips1.5.3. Palettes1.5.3.1. Default palettes1.5.3.1.1. Pages1.5.3.1.2. Bookmarks1.5.3.1.3. How To1.5.3.1.4. Signatures1.5.3.1.5. Attachments1.5.3.1.6. Comments1.5.3.2. Hidden panels1.5.3.2.1. Articles1.5.3.2.2. Content1.5.3.2.3. Destinations1.5.3.2.4. Fields1.5.3.2.5. Info1.5.3.2.6. Layers1.5.3.2.7. Model Tree1.5.3.2.8. Order1.5.3.2.9. Tags1.5.3.3. Palette menus1.5.3.4. Context menus1.6. Accessing Help1.6.1. Getting Started in Acrobat1.6.2. How To pane1.6.3. Acrobat help1.6.3.1. Complete Acrobat 8.0 Help1.6.3.1.1. Contents tab1.6.3.1.2. Search tab1.6.3.1.3. Index tab1.6.3.1.4. Navigating topics1.6.3.1.5. Printing topics1.6.3.2. Adobe LiveCycle Designer1.6.3.3. More help1.6.3.4. Acrobat User Community1.7. Understanding Preferences1.8. Summary
2. Using Acrobat Viewers
2.1. Viewer Distinctions2.1.1. Adobe Reader2.1.2. Acrobat Elements2.1.3. Acrobat Standard versus Acrobat Professional2.1.4. Acrobat 3D2.2. Using Plug-ins2.2.1. Installing plug-ins2.2.2. Uninstalling plug-ins2.2.3. Resolving plug-in conflicts2.2.4. Working with plug-ins2.3. Summary
3. Getting Started in Adobe Acrobat
3.1. Getting Started Window3.2. Navigating the Getting Started Window3.3. Using the Tasks Buttons3.4. Opening the Tasks Descriptions from Tasks Buttons3.5. Summary
4. Getting Familiar with Adobe Reader
4.1. Welcome to Adobe Reader4.2. Setting Some Critical Preferences4.3. Adobe Reader Tools4.3.1. Loading tools and toolbars4.3.2. Getting familiar with the Reader tools4.3.2.1. Default tools4.3.2.2. Tools available with enabled PDF documents4.4. Enabling Adobe Reader Usage Rights4.4.1. Commenting in Adobe Reader4.4.2. Using file attachments4.4.3. Working with Forms in Adobe Reader4.5. Getting Help4.6. Adding More Functionality to Adobe Reader4.6.1. Creating PDFs online4.6.2. Understanding Adobe Reader Extensions4.7. What We Lost in Adobe Reader 84.8. Summary

5. Viewing and Navigating PDF Files
5.1. Setting Up the Work Environment5.2. Arranging Toolbars in the Acrobat Window5.3. Navigating PDF Documents5.3.1. Navigation toolbar5.3.2. Context menus5.3.3. Navigation menu commands5.3.3.1. Go To5.3.3.2. Zoom5.3.3.3. Page Display5.3.3.4. Rotate View5.3.3.5. Reading mode5.3.3.6. Full Screen mode5.3.3.7. Menu Bar5.3.3.8. Toolbars5.3.3.9. Navigation Tabs5.3.3.10. Grid (Acrobat Professional only)5.3.3.11. Snap to Grid (Acrobat Professional only)5.3.3.12. Rulers (Acrobat Professional only)5.3.3.13. Guides5.3.3.14. Line Weights5.3.3.15. Automatically Scroll5.3.3.16. Read Out Loud5.3.4. Scrolling5.4. Zooming5.4.1. Marquee Zoom tool5.4.2. Zoom In tool5.4.3. Zoom Out tool5.4.4. Dynamic Zoom tool5.4.5. Loupe tool (Acrobat Professional only)5.4.6. Pan & Zoom Window (Acrobat Professional only)5.4.7. Zoom tool behaviors5.5. Changing Page Views5.6. Setting Initial View Attributes5.6.1. Understanding Initial View preferences5.6.2. Saving the Initial View5.7. Viewing Files with the Window Menu5.7.1. Minimize and zoom views5.7.2. New Window5.7.3. Cascade5.7.4. Tile5.7.5. Close All5.7.6. Split5.7.7. Spreadsheet Split5.7.8. Full Screen Mode5.8. Viewing Links5.8.1. Navigation panel5.8.2. Navigation panels5.8.3. Hypertext links5.9. Opening PDF Files5.9.1. Opening recently viewed files5.9.2. Using the Organizer5.9.2.1. Using the Categories pane5.9.2.2. Using the Files pane5.9.2.3. Using the Pages pane5.9.2.4. Bookmarking Web-hosted PDFs5.10. Summary
6. Searching PDF Files
6.1. Setting Up the Work Environment6.2. Using the Find Toolbar6.3. Using the Search Window6.3.1. Basic search options6.3.1.1. Where to search6.3.1.2. Navigating search results6.3.1.3. Stopping a search6.3.1.4. Displaying results6.3.1.5. Searching files and folders6.3.2. Searching PDFs on the Internet6.3.3. Performing advanced searches6.3.3.1. Searching the open PDF file with Advanced Search Options6.3.3.2. Searching multiple PDFs with Advanced Search Options6.3.3.2.1. Searching dates6.3.3.2.2. Searching metadata6.3.3.3. Searching layers6.3.3.4. Boolean queries6.3.3.5. Search preferences6.4. Document Descriptions6.4.1. Searching document descriptions6.4.2. Document descriptions and Boolean queries6.5. Full-Text Versus Index Searches6.6. Search Index Procedures6.7. Creating Search Indexes (Acrobat Professional Only)6.7.1. Preparing PDFs for indexing6.7.1.1. Document descriptions6.7.1.2. File structure6.7.1.3. Optimizing performance6.7.1.4. Creating search help6.7.2. Creating a new index file6.7.2.1. Index title6.7.2.2. Index description6.7.2.3. Include these directories6.7.2.4. Exclude these subdirectories6.7.2.5. Remove6.7.3. Saving index definitions6.7.4. Setting options6.7.4.1. Do not include numbers6.7.4.2. Add IDs to Adobe v1.0 files6.7.4.3. Do not warn for changed documents when searching6.7.4.4. Custom properties6.7.4.5. XMP Fields6.7.4.6. Stop Words6.7.4.7. Structure tags6.7.5. Building the index6.7.5.1. Stopping builds6.7.5.2. Building existing indexes6.7.5.3. Building legacy index files6.7.5.4. Building index files from secure documents6.7.6. Rebuilding an index6.7.7. Purging data6.7.8. Setting Catalog preferences6.7.8.1. Indexing6.7.8.2. Index defaults6.8. Using Index Files6.8.1. Loading index files6.8.2. Attaching an index file to a document6.8.3. Disabling indexes6.8.4. Finding index information6.8.5. Searching an index6.8.6. Searching external devices6.9. Working with Embedded Index Files6.10. Summary
II. Converting Documents to PDF
7. Converting Files to PDF
7.1. Setting Up the PDF Creation Environment7.2. Understanding How PDFs Are Created7.3. Converting Native Documents to PDF7.3.1. Adobe PDF printer (Windows)7.3.2. Adobe PDF (Macintosh OS X)7.4. Creating Blank New Pages7.5. Creating PDFs from Files7.5.1. Supported file formats7.5.2. Applying settings7.5.3. Converting multiple files to PDF7.5.4. Converting Clipboard images (Windows)7.5.5. Converting Clipboard images (Macintosh)7.5.6. Taking snapshots7.5.7. Creating PDFs from blank pages7.6. Scanning to PDF7.7. Converting Web Pages to PDF7.7.1. Understanding Web site structure7.7.2. Understanding captured pages structure7.7.2.1. Accepted file types and links7.7.2.2. Bookmarks in converted pages7.7.3. Capturing Web pages7.7.3.1. Settings in the Create PDF from Web Page dialog box7.7.3.2. Conversion settings7.7.3.3. Page Layout conversion settings7.7.3.4. Determining download status7.7.4. Appending pages7.7.5. Refreshing Web pages7.7.6. Locating Web addresses7.7.7. Setting preferences for Web Capture7.8. Creating PDFs from Templates7.9. Summary
8. Using PDFMaker with Microsoft Programs
8.1. Setting Up the Environment8.2. Using Acrobat with Microsoft Word8.2.1. Changing conversion settings (Macintosh)8.2.2. Changing conversion settings (Windows)8.2.2.1. Settings8.2.2.2. Security8.2.2.3. Word8.2.2.4. Bookmarks8.2.3. Working with comments (Windows)8.2.4. Working with custom page sizes8.2.4.1. Creating custom page sizes on Windows8.2.4.2. Creating custom page sizes on the Macintosh8.2.4.3. Adding crop marks to PDFs8.2.4.4. Using graphics in Word8.3. Converting Microsoft Excel Files to PDF8.4. Converting Microsoft PowerPoint Files to PDF8.5. Converting Microsoft Publisher Files8.6. Microsoft Visio and PDF Creation8.6.1. Working with object data8.7. Converting Web Pages from Internet Explorer to PDF (Windows Only)8.8. Converting Microsoft Outlook E-mails to PDF8.9. Summary
9. Exporting to PDF from Authoring Applications
9.1. Setting Up the Environment9.2. Working with Acrobat and the Adobe Creative Suite9.2.1. Acrobat and Adobe Photoshop9.2.1.1. Saving to PDF from Photoshop9.2.1.2. Working with Photoshop color modes9.2.1.3. Acquiring PDF files in Photoshop9.2.1.3.1. Opening PDF files in Photoshop9.2.1.3.2. Placing PDF files in Photoshop9.2.1.4. Using comments in Photoshop9.2.1.5. Creating PDF presentations9.2.2. Adobe Illustrator CS9.2.2.1. Saving PDFs from Adobe Illustrator CS9.2.2.2. Saving layered files to PDF9.2.2.3. Creating multi-page PDFs9.2.2.4. Saving SWF files9.2.2.5. Opening Illustrator files in Acrobat9.2.2.6. Exporting PDFs for print9.2.2.7. Exporting Adobe PDF Layers9.2.3. Adobe GoLive CS9.3. Using Acrobat with Non-Adobe Programs9.4. Summary
10. Using Acrobat Distiller
10.1. Setting Up the Work Environment10.2. Understanding PostScript10.2.1. Creating PostScript files10.2.2. Encoding10.2.3. PostScript levels10.3. Using Acrobat Distiller Preferences10.3.1. Startup Alerts10.3.2. Output Options10.3.3. Log Files10.4. Editing Adobe PDF Settings10.4.1. Using the Default Adobe PDF Settings10.4.2. Changing Adobe PDF Settings10.4.3. General settings10.4.4. Images10.4.4.1. Color images10.4.4.2. Grayscale10.4.4.3. Monochrome images10.4.4.4. Guidelines for sampling images10.4.5. Fonts10.4.5.1. Font types10.4.6. Color10.4.6.1. Adobe Color Settings10.4.6.2. Color Management Policies10.4.6.3. Working Spaces10.4.6.4. CMYK color spaces10.4.6.5. Device-Dependent Data10.4.7. Advanced10.4.8. Standards (Acrobat Professional only)10.4.8.1. PDF/X10.4.8.2. PDF/A10.5. Managing Adobe PDF Settings10.6. Identifying Font Locations10.7. Using Watched Folders10.7.1. Licensing restrictions10.7.2. Creating watched folders (Acrobat Professional only)10.8. Working with Non-Roman Text10.9. Accessing Distiller10.10. Summary
III. Editing PDFs
11. Saving and Versioning Files
11.1. Setting Up the Work Environment11.2. Saving PDF Files11.3. Exporting Data11.3.1. Adobe PDF files (*.pdf)11.3.2. Adobe PDF Files, Optimized (*.pdf)11.3.3. Encapsulated PostScript (*.eps) and PostScript (*.ps)11.3.3.1. General settings11.3.3.2. Output11.3.3.3. Marks and Bleeds11.3.3.4. PostScript Options11.3.4. HTML 3.2 (*.htm), HTML 4.01 with CSS 1.0 (*.htm), XML 1.0 (*.xml), and Text (Plain) (*.txt)11.3.5. JPEG (*.jpg, .jpeg, .jpe), JPEG2000 (.jpf, *.ipx, *.jp2, *.j2k, *.j2c, .jpc), PNG (.png), and TIFF (*.tif, *.tiff)11.3.6. Microsoft Word Document (*.doc) and Rich Text Format (*.rtf)11.3.7. Text (Accessible) (*.txt)11.4. Saving Different Document Versions (Adobe Acrobat Professional and Creative Suite)11.4.1. Setting Up the Version Cue Workspace (Adobe Creative Suite users only)11.4.1.1. Enabling Version Cue and setting preferences (Adobe Creative Suite users only)11.4.1.2. Specifying workspace folders (Adobe Creative Suite users)11.4.1.3. Enabling Version Cue within Acrobat Professional (Adobe Acrobat and Creative Suite users)11.4.2. Working with Version Cue files (Adobe Acrobat and Creative Suite users)11.4.2.1. Creating a Version Cue project11.4.2.2. Saving Version Cue files11.4.2.3. Understanding states11.4.2.4. Adding files to a Version Cue project11.4.2.5. Working with the Versions command11.5. Summary
12. Combining, Packaging, and Attaching PDFs
12.1. Setting Up the Work Environment12.2. Combining PDFs12.2.1. Combining files and folders12.2.2. Using the Combine Files Wizard12.2.2.1. Adding files to the wizard12.2.3. Organizing files12.2.3.1. Previewing files12.2.3.2. Conversion options12.2.4. Editing Bookmark names12.2.4.1. Previewing and saving combined files12.3. Working with PDF Packages12.3.1. Creating a package12.3.2. Viewing PDF Packages12.3.3. Creating a template for a PDF Package12.4. Working with File Attachments12.4.1. Using the Attach tools12.4.2. Record Audio Comment tool12.4.2.1. Attaching prerecorded sounds12.4.2.2. Recording sounds12.4.3. Attachments and PDF Packages12.4.4. Using the Attachments panel12.5. Summary
13. Editing Text
13.1. Setting Up the Text Editing Environment13.2. Using the TouchUp Text Tool13.2.1. Changing text attributes13.2.2. Editing text on layers13.2.3. Adding new text to a document13.2.4. Copying text with the TouchUp Text tool13.3. Setting Text Editing Preferences13.3.1. Selecting the order of objects13.3.2. Using the Hand tool for text selections13.4. Using the Select Tool13.4.1. Copying text13.4.1.1. Copying multiple pages of text13.4.1.2. Using the Select All command13.4.1.3. Copying a file to the Clipboard (Windows only)13.4.2. Working with table data13.4.2.1. Copying and pasting table data13.4.2.2. Opening selected data in a spreadsheet document13.4.2.3. Saving data to a spreadsheet file13.5. Looking Up Definitions13.6. Working with Text in New Blank Pages13.6.1. Setting text attributes13.6.2. Setting preferences13.6.3. Using the PDF Editor13.6.3.1. Keyboard shortcuts in the PDF Editor13.6.3.2. Tools and commands in the PDF Editor13.6.3.3. PDF Editor behavior13.6.4. Alternate methods for creating blank pages13.7. Summary
14. Redacting PDFs
14.1. Setting Up the Work Environment14.2. What Is Redaction?14.3. Getting a Grip on the Redaction Tools14.4. Redacting PDF Files14.5. Summary
15. Editing Images and Objects
15.1. Setting Up the Editing Environment15.2. Selecting Images15.2.1. Using the Select tool15.2.1.1. Interactivity15.2.1.2. Pasting images15.2.1.3. Transforming pasted images15.2.1.4. Saving image files15.2.1.5. Image Properties15.2.1.6. Recognize Text Using OCR15.2.2. Using the TouchUp Object tool15.2.2.1. Pasting images and objects15.2.2.2. Place Image15.2.2.3. Delete Clip15.2.2.4. Set Clip15.2.2.5. Rotations15.2.2.6. Scaling images15.2.2.7. Create/Remove Artifact15.2.2.8. Find15.2.2.9. Show Metadata15.2.2.10. Properties15.3. Image and Object External Editing15.3.1. TouchUp preferences15.3.2. Editing images in Adobe Photoshop15.3.3. Editing objects in Adobe Illustrator15.3.4. Editing text in Adobe Illustrator15.3.5. Using Edit Page in Adobe Illustrator15.4. Using the Snapshot Tool15.4.1. Changing snapshot resolutions15.4.2. Pasting snapshot data15.5. Exporting Images15.6. Summary
16. Editing Pages
16.1. Setting Up the Page-Editing Environment16.2. Working with Page Thumbnails16.2.1. Navigating pages16.2.2. Changing thumbnail sizes16.2.3. Embedding and unembedding thumbnails16.3. Organizing Pages16.3.1. Reordering pages16.3.2. Copying pages16.3.3. Removing pages16.4. Modifying Pages16.5. Cropping Pages16.6. Rotating Pages16.6.1. Rotating PDF elements16.6.2. Minimizing rotation problems16.7. Creating Headers and Footers16.7.1. Updating headers and footers16.7.2. Removing headers and footers16.8. Numbering Pages16.8.1. Numbering individual PDF documents16.8.2. Using Bates numbering16.8.2.1. Removing Bates numbers16.8.2.2. Packaging files with Bates numbers16.9. Adding Watermarks and Backgrounds16.9.1. Adding backgrounds16.9.1.1. Replacing backgrounds16.9.1.2. Updating backgrounds16.9.1.3. Removing backgrounds16.9.2. Adding watermarks16.9.3. Removing and updating watermarks16.10. Summary
17. Scanning and OCR Conversion
17.1. Setting Up the Scanning Work Environment17.2. Configuring Scanners17.2.1. TWAIN software17.2.2. Adobe Photoshop plug-in software17.3. Understanding Scanning Essentials17.3.1. Preparing a document17.3.2. Photocopying originals17.3.3. Ensuring straight alignment17.4. Using Scan to PDF17.5. Understanding the Acrobat Scan Attributes17.5.1. Input options17.5.2. Output options17.5.3. Document options17.5.4. Text recognition and metadata options17.6. Creating Workflow Solutions17.7. Using Text Recognition17.7.1. Understanding suspect words17.7.2. Reducing suspects17.8. Exporting OCR text17.9. Scanning Paper Forms17.9.1. Scanning forms for Adobe LiveCycle Designer (Windows only)17.9.2. Using a digital camera in lieu of a scanner17.10. Summary
18. Repurposing and Batch Processing
18.1. Setting Up the Environment18.2. Reducing File Sizes18.2.1. Downsizing cropped images18.2.2. Using the Reduce File Size command18.2.3. Examining documents18.2.4. Using PDF Optimizer (Acrobat Professional only)18.2.4.1. Auditing space usage18.2.4.2. Optimizing files18.2.4.2.1. Settings18.2.4.2.2. Make compatible with18.2.4.2.3. Images18.2.4.2.4. Fonts18.2.4.2.5. Transparency18.2.4.2.6. Discard Objects18.2.4.2.7. Discard User Data18.2.4.2.8. Clean Up18.3. Redistilling Files18.4. Batch Processing PDF Files18.4.1. Creating a batch sequence18.4.2. Setting output options18.4.3. Running sequences18.4.4. Editing sequences18.4.5. Creating custom sequences18.5. Summary
19. Enabling Features for Adobe Reader
19.1. Setting Up the Enabling Work Environment19.2. Adobe LiveCycle Reader Extensions Server19.3. Restrictions for Enabling Features19.3.1. Audience19.3.2. Licensing restrictions19.3.3. Enforcing the restrictions19.4. Enabling PDF Documents with Reader Extensions (Acrobat Professional only)19.4.1. Enabling PDFs for Commenting19.4.2. Enabling PDFs for Comment & Review19.4.3. Enabling PDFs for form saves19.4.4. Sending files for Shared Reviews19.4.5. Distributing Forms?19.4.6. What about Adobe Designer Forms?19.5. Editing Enabled PDF Files19.5.1. Modifying an enabled PDF file19.5.2. Working with enabled files and PDF Packages19.6. Summary
IV. PDF Interactivity
20. Review and Markup
20.1. Setting Up the Review and Comment Environment20.2. Setting Commenting Preferences20.3. Looking at the Comment & Markup Toolbar20.4. Using the Comment & Markup Tools20.4.1. Using the Sticky Note tool20.4.1.1. Managing notes20.4.1.2. Sticky Note tool properties20.4.1.3. Setting default properties20.4.1.4. Using the Properties Bar20.4.2. Working with the Text Edits tools20.4.3. Working with the Highlight tools20.4.4. Attaching Files as Comments20.4.5. Recording audio comments20.4.6. Using the Stamp tool20.4.6.1. Selecting stamps20.4.6.2. Adding a stamp to a page20.4.6.3. Changing stamp properties20.4.6.4. Creating custom stamps20.4.6.5. Appending stamps to a new category20.4.6.6. Pasting a clipboard image as a stamp20.4.7. Attaching files20.5. Using the Markup Tools20.5.1. Callout tool20.5.2. Cloud tool20.5.3. Line tools with inline text20.5.4. Text Box tool20.5.5. Drawing tools20.5.5.1. Drawing tools and context menus20.5.5.2. Line tool properties20.5.5.3. Managing line comments20.6. Using the Show Menu20.7. Using the Comments Menu20.8. Using the Comments Panel20.8.1. Viewing comments20.8.1.1. Sorting comments20.8.1.2. Navigating comments20.8.2. Searching comments20.8.3. Printing comments20.8.4. Deleting comments20.8.5. Marking comments20.8.6. Setting comment status20.8.7. Editing comment pop-up notes20.9. Exporting and Importing Comments20.9.1. Exporting/importing comments to and from a file20.9.2. Exporting selected comments20.10. Filtering Comments20.11. Creating Comment Summaries20.12. Comparing Documents20.13. Summary
21. Working with Review Sessions
21.1. Setting Up the Commenting for Reviews Environment21.2. Creating an Attach for E-mail Review21.2.1. Initiating an Attach for E-mail review21.2.2. Participating in a review21.2.2.1. Recipient participation21.2.2.2. Author participation21.2.2.2.1. Updating comments21.2.2.2.2. Asking new reviewers to participate21.2.3. Using the Review Tracker21.2.3.1. Viewing documents in the Review Tracker21.2.3.2. Forms Tracker21.2.3.3. RSS (Subscriptions)21.2.3.4. PDF creation from the Review Tracker21.3. Working with Shared Reviews21.3.1. Setting Reviewing preferences for browser-based reviews21.3.2. Working in a Shared Review21.3.3. PROXY Reviewers21.3.4. Working offline21.4. Migrating Comments21.5. Summary
22. Links and Actions
22.1. Setting Up the Links and Actions Environment22.2. Working with Bookmarks22.2.1. Creating bookmarks22.2.2. Managing bookmarks22.2.3. Renaming bookmarks22.2.4. Structured bookmarks22.2.5. Bookmark appearances22.2.6. Bookmark properties22.2.7. Using the Properties Bar22.2.8. Setting bookmark opening views22.3. Working with Articles22.3.1. Viewing and navigating articles22.3.1.1. Article properties22.3.1.2. Viewing articles22.3.2. Defining articles22.3.2.1. Ending an article thread22.3.2.2. Deleting articles22.3.2.3. Combining articles22.4. Working with the Link Tool22.4.1. Creating links for page navigation22.4.2. Linking to views22.4.3. Editing a link action22.4.4. Link appearance properties22.4.5. Link properties22.4.6. Link actions properties22.4.6.1. Go to a 3D View22.4.6.2. Go to a page view22.4.6.3. Execute a menu item22.4.6.4. Import form data22.4.6.5. Open a file22.4.6.6. Open a web link22.4.6.7. Play a sound22.4.6.8. Play media (Acrobat 5 compatible)22.4.6.9. Play media (Acrobat 6 and Later Compatible)22.4.6.10. Read an article22.4.6.11. Reset a form22.4.6.12. Run a JavaScript22.4.6.13. Set layer visibility22.4.6.14. Show/hide a field22.4.6.15. Submit a form22.4.7. Managing links22.5. Working with Page Properties22.6. Creating Destinations22.6.1. Destination tools22.6.2. Creating a pop-up menu22.7. Working with Buttons (Acrobat Professional only)22.7.1. Creating a button field22.7.2. Duplicating buttons22.8. Summary
23. Multimedia and PDFs
23.1. Setting Up the Multimedia Environment23.2. Working with Sound Files23.2.1. Creating sound files23.2.2. Adding sounds to page actions23.2.3. Adding sounds to form field actions23.2.4. Using the Sound tool23.2.4.1. Acrobat 5–compatible Movie (Sound) Properties23.2.4.1.1. General properties23.2.4.1.2. Playback23.2.4.1.3. Appearance23.2.4.2. Acrobat 6–compatible Multimedia (Sound) Properties23.2.4.2.1. Settings23.2.4.2.2. Appearance23.2.4.2.3. Actions23.3. Creating Movie Files23.4. Importing Movies23.4.1. Acrobat 5–compatible movies23.4.1.1. Add Movie23.4.1.2. Acrobat 5 Movie Properties23.4.1.2.1. General23.4.1.2.2. Playback23.4.1.2.3. Appearance23.4.2. Acrobat 6–compatible movies23.4.2.1. Add Movie23.4.2.2. Acrobat 6 Multimedia Properties23.4.2.2.1. Understanding renditions23.4.2.2.2. Adding a rendition23.4.2.2.3. Editing a rendition23.4.2.2.4. Appearance23.4.2.2.5. Actions23.5. Creating Play Buttons23.6. Summary
24. Working with Layers
24.1. Setting Up the Work Environment24.2. Understanding Layers24.3. Layer Visibility24.3.1. Setting initial visibility24.3.2. Showing/hiding layers24.3.3. Initial Views24.4. Layer Properties24.4.1. Changing the default state24.4.2. Locking visibility24.4.3. Changing the initial state24.4.4. Overriding defaults24.4.5. Managing layers24.4.5.1. Merging layers24.4.5.2. Flattening layers24.5. Creating Layer Visibility Buttons24.6. Using Measuring Tools24.6.1. Measuring surface area24.6.2. Changing markup appearances24.6.3. Measuring Preferences24.6.4. Comments, measurements, and layers24.7. Summary
25. Accessibility and Tagged PDF Files
25.1. Setting Up the Work Environment25.2. Creating Accessible Documents25.2.1. Understanding accessibility25.2.2. Adding accessibility in authoring applications25.2.3. Making existing PDFs accessible25.2.3.1. Performing a Quick Check25.2.3.2. Performing a Full Check (Acrobat Professional only)25.2.3.3. Adding accessibility25.3. Understanding Structure25.3.1. Using the Tags palette25.3.2. Adding alternate text25.3.3. Using the Content tab25.3.4. Using the Order tab25.3.5. Checking accessible tags25.4. Viewing Accessible Documents25.5. Summary
V. PDF Publishing
26. Authentication and Security
26.1. Setting Up the Work Environment26.2. Restricting the Opening and Editing of Files26.2.1. Using password security26.2.2. Using a security policy26.2.3. Managing security policies26.2.3.1. Copying and editing policies26.2.3.2. Viewing and deleting policies26.3. Understanding Digital IDs26.3.1. Creating a personal digital ID26.3.1.1. Creating a custom appearance26.3.1.2. Creating a digital ID26.3.1.3. Managing multiple IDs26.3.1.4. Setting usage options26.3.2. Previewing before signing26.3.3. Using signature fields26.3.4. Creating a signature field when signing a document26.4. Certifying a document26.5. Protect an Adobe PDF File26.6. Working with Digital Signatures and PDF Packages26.7. Using Trusted Identities and Certificate Security26.7.1. Using certificate encryption26.7.2. Exporting public certificates26.7.3. Requesting contacts26.7.4. Managing Trusted Identities26.7.5. Setting certificate security permissions26.8. Validating Signatures26.9. Creating a Security Envelope26.10. Summary
27. PDFs and the Web
27.1. Setting Up the Environment27.2. Viewing PDFs in Web Browsers27.3. Working with Web links27.3.1. Web links in the Organizer27.3.2. Adding Web links to multiple pages27.3.3. Controlling links view behavior27.4. Converting PDF to HTML27.4.1. Setting export options27.4.2. Converting text documents to HTML27.4.3. Exporting PDF files with images to HTML27.5. Summary
28. PDFs and Presentations
28.1. Setting Up the Work Environment28.2. Creating Presentation Documents28.2.1. Converting PowerPoint slides to PDF (Windows)28.2.2. Converting PowerPoint notes and handouts to PDF28.2.3. Converting PowerPoint slides to PDF (Mac)28.2.4. Converting Apple Keynote slides to PDF (Mac)28.2.5. Converting authoring application documents to PDF28.3. Working with Page Transitions and Effects28.3.1. Converting animations to PDF from PowerPoint28.3.2. Adding page transitions in Acrobat viewers28.4. Using Full Screen Views28.4.1. Setting Full Screen preferences28.4.2. Saving Initial View options for files opening in Full Screen mode28.4.3. Scrolling pages in Full Screen mode28.4.4. Creating interactivity in Full Screen mode28.4.4.1. Creating links and buttons for cross-document linking28.4.4.2. Using interactive devices28.5. Conducting Presentations and Online Meetings28.6. Summary
29. Using Acrobat Connect
29.1. Setting Up the Work Environment29.2. Understanding Acrobat Connect29.3. Setting Up an Account29.4. Using Acrobat Connect and Professional Sessions29.5. Summary
30. PDFs and eBooks
30.1. Setting Up the eBook Work Environment30.2. Creating eBooks30.2.1. Adobe Content Server 330.2.2. Adobe LiveCycle Policy Server30.3. Acquiring Adobe Digital Editions30.4. Exploring the Adobe eBook Mall30.5. Reading eBooks30.6. Summary
31. Printing to Desktop Color Printers
31.1. Setting Up the Work Environment31.2. Understanding Color Management31.3. Selecting a Color Workspace31.4. Using Color Output Profiles31.5. Some Printing Basics in Acrobat31.6. Who's Going to Manage Color?31.7. Printing to Desktop Printers31.7.1. Printing to Epson printers31.7.1.1. Printer profile selection on Windows31.7.1.2. Printing from the Macintosh enabling the printer to determine color31.7.2. Selecting a printer profile31.7.2.1. Printing using a printer profile on Windows31.7.2.2. Printing using a printer profile on the Macintosh31.7.3. Printing to HP inkjet printers31.7.3.1. Printing to HP printers on Windows31.7.3.2. Printing to HP printers on the Macintosh31.7.4. Printing to Canon printers31.7.4.1. Printing to Canon printers on Windows31.7.4.2. Printing to Canon Printers on the Mac31.8. Printing Comments, Forms, and Summaries31.8.1. Printing comments31.8.2. Printing form field data31.8.3. Printing comment summaries31.9. Summary
32. Commercial Printing and Prepress
32.1. Setting Up the Work Environment32.2. Soft Proofing Color32.2.1. Setting up your color management environment32.2.2. Output Preview32.2.2.1. Color Warnings32.2.2.1.1. Simulation Profile32.2.2.1.2. Simulate Black Ink32.2.2.1.3. Simulate Paper Color32.2.2.1.4. Warnings32.2.2.1.5. Rich Black32.2.2.2. Separations32.2.3. Convert Colors32.2.4. Ink Manager32.3. Transparency Flattener Preview32.4. Trapping Files32.4.1. Fixing hairlines32.4.2. Creating trap presets32.5. Cropping Pages32.5.1. Adding printer marks32.5.2. Cropping pages32.6. PDF Optimizer32.7. Working with Job Definition Files32.8. Preflighting PDF Files32.8.1. Preflighting a file32.8.2. Creating a new profile32.8.3. Creating reports and comments32.9. Printing PDFs for Commercial Printing32.9.1. Output32.9.2. Marks and Bleeds32.9.3. PostScript Options32.10. Summary
VI. Acrobat PDF and LiveCycle Designer Forms
33. Designing PDF Forms (Windows Only)
33.1. Setting Up the Work Environment33.1.1. The Adobification of Designer33.1.2. Preparing the workspace33.2. Understanding the Why for Adobe LiveCycle Designer33.3. Getting Started with a New Form Design33.4. Creating a Simple Form in Designer33.4.1. Creating a blank new page33.4.2. Adding an image33.4.3. Working with text fields33.4.4. Duplicating fields33.4.5. Adding graphic objects to a form33.4.6. Adding radio buttons to a form33.4.7. Adding a drop-down list to a form33.4.8. Finishing up a form33.5. Importing a PDF Document33.5.1. Converting a PDF document to a Designer form33.5.2. Add text fields33.5.3. Adding numeric fields33.5.4. Managing fields33.5.5. Calculating fields33.5.6. Adding a signature field33.6. Creating Dynamic Forms33.6.1. The anatomy of a dynamic form33.6.2. Setting up the form properties33.6.3. Working with subforms33.6.3.1. Adding subforms to a document33.6.3.2. Using the Hierarchy palette33.6.3.3. Subform types33.6.3.4. Calculating data33.6.4. Distributing forms33.6.5. Run-time events33.7. Converting Designer XML Forms to Acrobat PDF Forms33.7.1. Converting a static form to an Acrobat PDF form33.7.2. Converting a dynamic XML form to an Acrobat PDF form33.8. Enabling Forms with Reader Extensions33.9. Creating Data Connections33.9.1. XML schema and XML data sources33.9.2. Connecting to OLEDB data sources33.9.3. WSDL file33.10. Learning Adobe Designer33.11. Summary
34. Understanding Acrobat Form Tools
34.1. Setting Up the Environment34.2. What Are Acrobat Forms?34.2.1. The non-PDF form34.2.2. Development of a PDF form34.3. Filling In Forms34.3.1. Using the Typewriter tool34.3.2. Filling in forms containing form fields34.3.2.1. Form field navigation keystrokes34.3.2.2. Viewing fields34.3.2.3. Using Auto-Complete features34.4. Working in the Forms Editing Environment34.4.1. Form Field Recognition34.4.2. Understanding form fields34.5. Assigning Form Field Properties34.5.1. General properties34.5.2. Appearance properties34.5.3. Options properties34.5.3.1. Text options34.5.3.2. Check box and radio button options34.5.3.3. Combo box and list box options34.5.3.4. Button options34.5.3.5. Barcode options34.5.4. Actions properties34.5.4.1. Importing form data34.5.4.2. Resetting a form34.5.4.3. Submitting a form34.5.5. Format properties34.5.6. Validate properties34.5.7. Calculate properties34.5.8. Selection Change properties34.5.9. Digital Signature fields properties34.5.10. Barcode properties34.5.11. Using the Properties Bar34.6. Managing fields34.6.1. Organizing fields34.6.1.1. Duplicating fields34.6.1.2. Moving fields34.6.1.3. Deleting fields34.6.1.4. Aligning fields34.6.1.5. Sizing fields34.6.1.6. Creating multiple copies of fields34.6.1.7. Duplicating fields34.6.1.8. Setting attribute defaults34.6.2. Setting field tab orders34.7. Creating a PDF Form34.7.1. Adding text fields34.7.2. Adding radio buttons and check boxes34.7.3. Adding Combo and List Boxes to a form34.7.4. Adding a Button field34.8. Using the Fields Panel34.9. Summary
35. Working with Form Data
35.1. Setting Up the Environment35.2. Calculating Field Data35.2.1. Formatting for calculations35.2.2. Using the preset calculation formulas35.2.2.1. Summing data on parent names35.2.2.2. Using hidden fields35.2.3. Using Simplified field notation35.2.4. Using JavaScripts35.3. Managing Form Data35.3.1. Importing and exporting data35.3.1.1. Creating common fields35.3.1.2. Exporting FDF/XML data35.3.1.3. Importing FDF/XML data35.3.1.4. Importing text data35.3.2. Creating spreadsheets from form data35.3.2.1. Exporting data to a spreadsheet35.3.2.2. Aggregating data from multiple files into a single spreadsheet35.3.2.3. Aggregating FDF/XML data35.4. Submitting and Receiving Data Forms35.4.1. Creating a Submit Form button35.4.2. Distributing forms35.4.3. Compiling form data35.4.4. Using the Forms Tracker35.5. Summary
36. Understanding JavaScript
36.1. Setting Up the Environment36.2. Getting Started with Acrobat JavaScript36.2.1. Finding JavaScripts36.2.1.1. Examining field scripts36.2.1.2. Bookmarks and links36.2.1.3. Examining document-level JavaScripts36.2.1.4. Examining page actions36.2.1.5. Examining document actions36.2.1.6. Searching for page templates36.2.2. Using the JavaScript Debugger36.2.3. Using the JavaScript Console36.3. Creating Viewer Options Warning Alerts36.3.1. Creating viewer type alerts36.3.2. Creating viewer version alerts36.4. Performing JavaScript Calculations36.4.1. If/else statements36.4.2. Calculating dates36.4.3. Using loops36.5. Using Document Actions36.6. Working with Page Templates36.6.1. Creating a page template36.6.2. Spawning a page from a template36.7. Creating Pop-Up Menus36.7.1. Writing document-level JavaScripts36.7.2. Creating a pop-up menu36.7.3. Pop-up menus for page navigation in PDF Packages36.8. Working with Trusted Functions36.8.1. Creating new documents36.8.2. Adding menu commands36.9. Using a JavaScript Builder36.10. Summary
A. Using the CD-ROM
A.1. System RequirementsA.2. Installation InstructionsA.2.1. ContentsA.2.2. Adobe Reader 8.0A.2.3. PDF version of the bookA.2.4. Author-created PDF documentsA.2.5. Windows demonstration plug-insA.3. TroubleshootingA.3.1. Customer care
Wiley Publishing, Inc. End-User License Agreement

Overview

The Adobe Acrobat 8 PDF Bible is the comprehensive guide to Acrobat for novices and power users alike. With a concise, easy-to-read format, you will be creating interactive XML forms, enabling streamlined document review processes, and publishing high-impact electronic documents in no time.

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