Software Piracy (Unauthorized Installation)
Incident Description and Supporting Details: Include the following information: Time,
Place, Date of Occurrence, and Persons Present as well as Organizational Impact.
In December 2009, Data Security Administrator Bill Wright performed a “baseline software
audit” and removed programs from your PC that were not authorized for installation. You
were told not to load any unauthorized copies of software again.
In a random software audit conducted on 4/22/10, Bill Wright found programs on your PC
that were formerly removed from your system back in December and for which there is no
proof of ownership. This clearly violates our company’s software piracy policies, which state
that no unauthorized copies of computer software are to be loaded onto an employee’s PC
under any circumstances. Your actions might violate U.S. copyright law as well.
Performance Improvement Plan
1. Measurable/Tangible Improvement Goals: Dennis, I expect you to uphold all rules
and policies regarding software installation and to abide by all of our organization’s
standards of performance and conduct.
2. Training or Special Direction to Be Provided: A copy of the company policy on
unauthorized installation of software is attached. Please read it immediately and let me
know if you have any questions.
3. Interim Performance Evaluation Necessary? No
4. Our Employee Assistance Program (EAP) Provider, Prime Behavioral Health Group,
can be conﬁdentially reached to assist you at (800) 555-5555. This is strictly voluntary.
A booklet regarding the EAP’s services is available from Human Resources.
5. In addition, I recognize that you may have certain ideas to improve your performance.
Therefore, I encourage you to provide your own Personal Improvement Plan Input
(Attach additional sheets if needed.)
Outcomes and Consequences
Positive: I will remain available to help you and discuss areas where you require
additional support. If you meet your performance goals, no further disciplinary action
will be taken regarding this issue.