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101 Sample Write-Ups for Documenting Employee Performance Problems, 3rd Edition

Book Description

Managers may dread dealing with performance problems, but this sanity-saving guide by HR expert Paul Falcone is here to help. Revised to reflect the latest developments in employment law, the third edition of 101 Sample Write-Ups for Documenting Employee Performance Problems explains the disciplinary process and provides ready-to-use documents that eliminate the stress and second-guessing about what to do and say. These expertly crafted, easily customizable write-ups address:

  • Absenteeism
  • Insubordination
  • Sexual harassment
  • Drug or alcohol abuse
  • Substandard work
  • Email and phone misuse
  • Teamwork issues
  • Managerial misconduct
  • Confidentiality breaches
  • Social media abuse
  • And more

With a focus on getting employees back on track, each sample document includes an incident description, a performance improvement plan, outcomes and consequences, and a section for employee rebuttal.

Whether you’re addressing an initial infraction or handling termination-worthy transgressions, this trusted resource ensures every encounter remains clear, fair, and—most importantly—legal.

Table of Contents

  1. Cover
  2. Half title
  3. Title
  4. Acknowledgments
  5. Contents
  6. Introduction
  7. Part I: Mastering the Write-Up Tool
    1. 1 Progressive Discipline and Its Legal Considerations
    2. 2 Disciplinary Levels, Subjects, and Prior Notifications
    3. 3 Incident Descriptions and Performance Improvement Plans
    4. 4 Consequences, Rebuttals, and Employee Acknowledgments
    5. 5 Commonly Asked Questions and Practical Answers to Tricky Employee Relations Issues
    6. 6 About the 101 Sample Write-Ups
  8. Part II: Disciplining the Probationary Employee
    1. #1 Disciplining the Probationary Employee
    2. #2 Disciplining the Probationary Employee
    3. #3 Disciplining the Probationary Employee
    4. #4 Disciplining the Probationary Employee: Extending the Length of Probation
    5. #5 Disciplining the Probationary Employee: Extending the Length of Probation
    6. #6 Disciplining the Probationary Employee: Extending the Length of Probation
    7. #7 Performance Problems That Arise Right After the New Hire’s Probationary Period Ends
    8. #8 Performance Problems That Arise Right After the New Hire’s Probationary Period Ends
    9. #9 Performance Problems That Arise Right After the New Hire’s Probationary Period Ends
  9. Part III: Policy and Procedure Violations
    1. #10 Inappropriate Interviewing Questions
    2. #11 Failure to Follow Departmental Policies and Procedures
    3. #12 Failure to Follow Departmental Policies and Procedures
    4. #13 Excessive Personal Telephone Calls
    5. #14 Software Piracy (Unauthorized Installation)
    6. #15 Unauthorized Use of Company Equipment, Time, Materials, or Facilities
    7. Bonus Sample—Lost Equipment
    8. #16 Unauthorized Removal of Company Files
    9. Bonus Sample—Employee Time Card Falsification
    10. #17 Leaving the Work Site During a Regularly Scheduled Shift
    11. #18 Working Unauthorized Overtime
    12. #19 Disclosure of Confidential Information About the Company or Its Customers
    13. #20 Failure to Follow Company Dress Code
    14. #21 Smoking on Company Grounds
    15. #22 Unauthorized Release of References to Prospective Employers
    16. #23 Email Misuse (Nonwork-Related Usage)
    17. Bonus Sample—Email Misuse (Racially Influenced and Distasteful Messaging)
    18. Bonus Sample—Personal Cell Phone Use
    19. #24 Off-Duty Conduct and “Moonlighting”
  10. Part IV: Performance Transgressions
    1. #25 Substandard Work Performance
    2. #26 Substandard Work Performance
    3. #27 Substandard Work Performance
    4. #28 Substandard Work Performance
    5. #29 Substandard Work Performance
    6. #30 Substandard Work Performance
    7. #31 Substandard Work Performance
    8. #32 Substandard Customer Service
    9. #33 Safety Infractions
    10. #34 Safety Infractions
    11. #35 Lack of Sales Production
    12. Bonus Sample—Substandard Sales Performance (Extension of Final Written Warning)
    13. #36 Unwillingness to Perform Properly Assigned Work
    14. #37 Unwillingness to Perform Properly Assigned Work
    15. #38 Recurring Negligence and Thoughtlessness
    16. Bonus Sample: Improper Cash Handling (Dual Custody Violation)
    17. #39 Acts Resulting in Loss to the Employer
    18. #40 Acts Resulting in Loss to the Employer
    19. #41 Slow or Inefficient Production
    20. #42 Slow or Inefficient Production
    21. #43 Failure to Observe Working Schedule, Including Rest and Lunch Periods
    22. #44 Failure to Observe Working Schedule, Including Rest and Lunch Periods
    23. #45 Sleeping on the Job (Written Warning)
    24. Bonus Sample—Sleeping on the Job (Final Written Warning)
    25. #46 Failure to Learn New Material During Training
    26. Bonus Sample—Failure to Retain Information After Training
    27. #47 High Error Factor and Scrap Rate
    28. #48 Falsification of Employer Records
    29. #49 Lack of Communication with Supervisor
    30. #50 Lack of Communication with Supervisor
    31. Bonus Sample—VP-Level Substandard Performance and Conduct
    32. Bonus Sample—Unacceptable Skip-Level Findings (Director Level)
    33. Bonus Sample—Substandard Project Management (Director Level)
  11. Part V: Behavior and Conduct Infractions
    1. #51 Profane Language in the Workplace and Insubordination
    2. #52 Poor Attitude
    3. #53 Insubordination
    4. #54 Insubordination and Substandard Work Performance
    5. #55 Insubordination and Substandard Work Performance
    6. #56 Misconduct, Fighting, and Horseplay
    7. #57 Misconduct, Fighting, and Horseplay
    8. 58 Sexual Harassment
    9. 59 Sexual Harassment
    10. 60 Sexual Harassment
    11. 61 Sexual Harassment
    12. #62 Creating an Intimidating Work Environment
    13. Bonus Sample—Social Media Cyberbullying
    14. #63 Veiled or Direct Threats of Violence
    15. #64 Antagonistic Behavior Toward a Coworker
    16. #65 Antagonistic Behavior Toward a Coworker
    17. #66 Antagonistic Behavior Toward a Coworker
    18. #67 Managerial Retaliation
    19. #68 Intoxication During Work Hours
    20. #69 Intoxication During Work Hours
    21. #70 Intoxication During Work Hours
    22. #71 Drug-Related Impairment During Work Hours
    23. Bonus Sample—Failure to Disclose Coworker Inebriation
    24. #72 Misuse of Power and Office
    25. #73 Union Steward Abuse
    26. #74 Character Assassination and Defamation
    27. Bonus Sample—“Locker Room” Banter
  12. Part VI: Absenteeism and Tardiness
    1. Caution Regarding Restrictions Related to Disciplining or Terminating Employees for Attendance and Tardiness
    2. #75 Excessive, Unscheduled Absence: “No Fault” System
    3. #76 Excessive, Unscheduled Absence
    4. #77 Excessive, Unscheduled Absence
    5. #78 Pattern of Excessive, Unscheduled Absence
    6. #79 Pattern of Excessive, Unscheduled Absence
    7. #80 Excessive, Unscheduled Absence: “Excuse-Based” System
    8. #81 Excessive Tardiness
    9. #82 Excessive Tardiness
    10. #83 Excessive Tardiness
    11. Bonus Sample—FMLA Abuse: Failure to Provide Appropriate Medical Documentation
    12. Bonus Sample—FMLA Abuse: Failure to Follow the Terms of the Medical Certification
    13. Bonus Sample—FMLA Abuse: Failure to Consult HR Regarding Leave Request
    14. Bonus Sample—Failure to Engage in the ADA Interactive Process
  13. Part VII: Termination Notices
    1. #84 Discharge for Cause: Substandard Performance
    2. #85 Discharge for Cause: Substandard Performance
    3. #86 Employee Fails to Report to Work on First Day; Company Rescinds Its Employment Offer
    4. #87 Summary Discharge: Falsification of Company Records
    5. #88 Summary Discharge: Employee Time Card Fraud
    6. Bonus Sample—Supervisory Time Card Manipulation
    7. #89 Summary Discharge: Loss of Current Weapons License
    8. #90 Summary Discharge: Possession, Sale, or Being Under the Influence of Alcohol or Illegal Substances
    9. Bonus Sample—Medical Marijuana Misuse
    10. #91 Summary Discharge: Failure to Pass Certification Exam
    11. #92 Summary Discharge: Terminating an Employee Without Corporate Approval
    12. #93 Summary Discharge: Misconduct at Company Holiday Party
    13. #94 Summary Discharge: Threatening a Coworker with Bodily Harm
    14. #95 Summary Discharge: Terminating the Probationary Employee
    15. #96 Letter Confirming Acceptance of an Employee’s Verbal Resignation
    16. #97 Summary Discharge: Acceptance of Gratuities
    17. #98 Summary Discharge: Insubordination (Inappropriate and Undermining Behavior)
    18. Bonus Sample—Insubordination (Violent Employee Reaction)
    19. Bonus Sample—Social Media Misuse
    20. #99 Secretarial Layoff: No Severance
    21. #100 Director-Level Layoff, Including Severance Package, Outplacement, and Appropriate Legal Release
    22. #101 Job Abandonment
  14. Index
  15. Selected Additional Titles from the Society for Human Resources Management (SHRM®)
  16. About the Author
  17. Free Sample Chapter from 75 Ways for Managers to Hire, Develop, and Keep Great Employees by Paul Falcone
  18. Other Best-Selling books by Paul Falcone
  19. About Amacom
  20. Copyright