2007 Microsoft® Office System Step by Step

Attaching Files to Messages

A convenient way to distribute a file (such as a Microsoft Office Word document, Microsoft Office Excel spreadsheet, or Microsoft Office PowerPoint presentation) to other people is by attaching the file to an e-mail message. The message recipient can save the file to his or her hard disk, open the file from the message, or if he or she is using Outlook 2007, preview the file in the Reading Pane.

You can send a file as a regular attachment or—if your organization has a collaboration site built on Microsoft SharePoint products and technologies—as a shared attachment. When you send a shared attachment, Outlook creates a document workspace for the attached file and, rather than sending a copy of the file to each message ...