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2007 Microsoft® Office System Step by Step, Second Edition by Joan Lambert, John Pierce, Steve Lambert, M. Dow Lambert III, Curtis D. Frye, Joyce Cox

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Making Numbers Easier to Read

Changing the format of the cells in your worksheet can make your data much easier to read, both by setting data labels apart from the actual data and by adding borders to define the boundaries between labels and data even more clearly. Of course, using formatting options to change the font and appearance of a cell’s contents doesn’t help with idiosyncratic data types such as dates, phone numbers, or currency.

For example, consider U.S. phone numbers. These numbers are 10 digits long and have a 3-digit area code, a 3-digit exchange, and a 4-digit line number written in the form (###) ###-####. Although it’s certainly possible to type a phone number with the expected formatting in a cell, it’s much simpler to type a ...

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