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2007 Microsoft® Office System Step by Step, Second Edition by Joan Lambert, John Pierce, Steve Lambert, M. Dow Lambert III, Curtis D. Frye, Joyce Cox

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Archiving Messages

As messages accumulate in your Inbox and other message folders, you might need to consider other ways to store them in order to cut down on the amount of storage space you’re using. For example, you might want to archive all messages received or sent before a certain date. Archiving messages in a separate Outlook message file helps you manage clutter and the size of your primary data file, while still allowing easy access to the archived messages from within Outlook.

By default Outlook automatically archives messages in all your folders at regular intervals to a location determined by your operating system—usually an Archive data file you can access from the Navigation Pane. You can change the default AutoArchive settings, such ...

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