2007 Microsoft® Office System Step by Step, Second Edition

Creating a Document Workspace from an Office Document

A document workspace is similar to a document library, but it is created for a specific file. As with files in a document library, the file can be checked out by any site member with permissions to the document workspace. While the file is checked out, other people can view it but cannot edit it.

You can publish a file to a document workspace from Word, Excel, or PowerPoint. The process of publishing creates the workspace and stores a copy of the document there so that other people can work on it. When you open the document stored on your computer, the program asks whether you want to download updates from the document workspace and provides a Document Management task pane with tools you can ...