Activity 47 477
Activity 47
Are You Following Me?
Description
In this activity, the trainer provides guidelines for structuring a short presentation.
Participants then work alone to put these principles into practice on their own
presentation topic (chosen in advance). Participants’ work is then displayed and
discussed with the trainer and the other participants. A final question-and-answer
session allows the participants to create their action plans.
Note: Before taking part in this activity, the participants must decide on a topic that
they might in reality, want to present (or have to present) in the near future. This can
be as simple as talking for three minutes at a team meeting or as complex as
describing the work of their department for an orientation program where they are
given a 10-minute slot.
Target Group
Support staff who have little or no experience in giving a presentation. It is not
intended to make individuals into professional presenters, but to give novices the
confidence to talk to a group and express themselves clearly.
Objectives
To highlight the need for a specific structure to a presentation and to identify
who this helps and how it helps
To make sure that the presenter’s message is clearly conveyed
To help participants organize their material for a presentation
Number of Participants
4 to 8
Time
90 minutes
Materials and Preparation
Overhead projector and screen (optional)
Flipchart and markers
Sheets of flipchart paper and colored pens for all participants
Reuseable adhesive, masking tape, or some other means of sticking flipchart
pages to the walls
478 50 Training Activities for Administrative, Secretarial, and Support Staff
Activity 47 (continued)
Transparency 47-1 (optional)
Handouts 47-1 and 47-2
Trainer’s Notes 47-1, 47-2, and 47-3
Preparation
1. Prepare an overhead slide of the objectives for this activity using Transparency
47-1 or write them on the flipchart.
2. Make copies of Handouts 47-1 and 47-2 for all participants.
3. Familiarize yourself with the content of Trainer’s Notes 47-1, 47-2, and 47-3.
Method
1. Display the objectives for this activity (Transparency 47-1) and lead a
discussion using the questions listed in Trainer’s Notes 47-1.
2. Say: “Let’s imagine that you are going to talk to a group of college seniors who
will be looking for work in a few months. Your topic will therefore be ‘Looking for
Work.’ I’m going to show you how to organize your notes, starting by drawing a
mind map.”
Move to the flipchart and write the heading “Looking for Work” in the middle of
the page and draw a circle around it. Ask the participants to call out, one at a
time, anything they might want to talk about under that heading.
Write their suggestions, linking ideas as they are expressed. Whenever a
couple of similar points are offered, give them a heading and find out whether
you can get more ideas under that heading. The end result should be a diagram
similar to that on Trainer’s Notes 47-2.
3. Say: “Now let’s consider in what order we should discuss these ideas. What
would be first? What would follow logically from that?” and so on.
Number the grouped categories as you discuss them with the participants. See
Trainer’s Notes 47-3 for reference.
4. Next, discuss with the participants how much they could say in, for example, 10
minutes. Explain that you would probably divide the time up as follows:
Introduction/beginning: 1 minute
Middle/main body of the talk: 6 minutes
Questions and ending: 2 or 3 minutes
Point out that if the “middle” section is only 6 minutes, you cannot cover more
than three or four brief points at the most!

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