Chapter 1

Initiating Forms


The purpose of the initiating process group is to authorize a project, provide a high-level definition of the project, and identify stakeholders. There are two processes in the initiating process group:

  • Develop Project Charter
  • Identify Stakeholders

The intent of the initiating process group is to at least:

  • Authorize a project
  • Identify project objectives
  • Define the initial scope of the project
  • Obtain organizational commitment
  • Assign a project manager
  • Identify project stakeholders

As the first processes in the project, the initiating processes are vital to starting a project effectively. These processes can be revisited throughout the project for validation and elaboration as needed.

The forms used to document initiating information include:

  • Project Charter
  • Stakeholder Register
  • Stakeholder Analysis Matrix

These forms are consistent with the information in the PMBOK® Guide—Fifth Edition. Tailor them to meet the needs of your project by editing, combining, or revising them.


The project charter is a document that formally authorizes a project or phase. The project charter defines the reason for the project and assigns a project manager and his or her authority level for the project. The contents of the charter describe the project in high-level terms, such as:

  • Project purpose or justification
  • High-level project description
  • High-level requirements
  • Project objectives and related success criteria
  • High-level ...

Get A Project Manager's Book of Forms: A Companion to the PMBOK Guide, 5th Edition now with the O’Reilly learning platform.

O’Reilly members experience live online training, plus books, videos, and digital content from nearly 200 publishers.