Absolute Beginner's Guide to Microsoft® Office Outlook® 2003

How Outlook Works

Outlook data is stored in a database called a data file. You can have many data files open at the same time in Outlook, but you always have one default data file. Each Outlook data file contains folders that hold Outlook items, such as e-mails and contacts. Outlook creates default folders for you, and you can also create your own folders to organize data in the way that you want. In the following sections, you will learn about Outlook items, folders, and data files.

Outlook Items and Folders

As you use Outlook, you work with a number of different types of items, such as e-mail and contacts. Each type of Outlook item is different and provides fields for entry of data related to that item, such as destination addresses for e-mails ...