Knowing When to Archive

Outlook has default archive settings for the default folders in your data file. You can change these settings, as you will learn later in this chapter in the “Examining Archive Settings” section. Archive settings are based on the age of items, which is called their aging period. When items reach their aging period, they are automatically archived, a process Outlook calls AutoArchive. You can also manually archive folders based on the ages of items in the selected folders, as you will learn later in this section.

The default aging periods for folders are shown in Table 13.1.

Table 13.1. Folder Aging Periods
Aging PeriodFolder
2 monthsSent Items, Deleted Items
3 monthsJunk E-mail, Outbox
6 monthsInbox, Calendar, Tasks, Notes, ...

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