Chapter 7. Purchasing Card Manual

Introduction

This chapter contains the primary procedures and forms required to roll out a successful purchasing card program. A company may find that it eventually purchases 25% or more of its annual acquisitions with purchasing cards, so this is potentially a high-risk area requiring the many controls noted in the following procedures. The procedures enumerate the role of the purchasing card manager, how employees apply for purchasing cards, buy items with the cards, reconcile their monthly statements of items purchased to detailed records, account for missing receipts, reject purchases they claim not to have made, request alterations to their spending limits, report lost cards, and handle card user terminations. Thus, the procedures presented here are intended to address all aspects of the purchasing card process.

Policy/Procedure Statement

Introduction

Subject: Purchasing Card Program Overview

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1.

PURPOSE AND SCOPE

This document provides an overview of the purchasing card program, as well as the range of related procedures and forms associated with the program.

2.

OVERVIEW

The corporate purchasing card program is intended to simplify the purchasing of low-cost items that would otherwise require a purchase requisition and the involvement of the purchasing department. Purchases under $2,500 generally ...

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