Adobe® Acrobat® 9 PDF Bible

Chapter 20. Review and Markup

Adobe Acrobat is the perfect tool for workgroup collaboration. With sophisticated tool sets and a number of menu options, Acrobat provides you the ability to comment and mark up PDF documents and share your annotations with users dynamically on Web sites, through Acrobat.com, or through file exchanges on network servers or via email. For example, you can mark up documents, send your comments to a group of colleagues, ask for return comments, and track the review history. Where PDF documents may be too large to efficiently exchange files in emails, you can export comments to smaller data files or summarize them and create new PDF documents from comment summaries that can be sent to members of your workgroup. You can compare documents for changes, for comment status, and for errors and omissions, and, as with Acrobat 7 and 8 Pro, you can add usage rights in Acrobat 9 Pro to documents so Adobe Reader users can participate in reviews.

The review and comment tools and methods in Acrobat are extraordinary in number. Because Acrobat provides these great tools doesn't necessarily mean you'll use all of them in your daily work activities. The best way to decide what tools work best for you and your colleagues is to review this chapter thoroughly and pick and choose the tools you favor and the features in review and markup that work best in your environment. In this chapter, you learn how to use all the comment tools and compare documents for reviewing purposes. ...