Chapter 31. Preparing Documents for Distribution


  • Optimizing documents for various output solutions

  • Setting initial views

  • Creating search indexes

  • Searching index files

Electronic documents are often created for one purpose and eventually modified to suit another purpose. You may initially create a design piece for print where images are optimized for high-resolution output and later want to modify the design piece for screen viewing, where imageresolution requirements are significantly less than for print. Taking a document designed for one purpose and modifying it for another purpose is known as document repurposing.

To prepare files for distribution electronically, via the Web, or on CD-ROM/ DVDs, you may need to resample files for image resolutions appropriate for viewing, set viewing attributes suited for on-screen viewing, and create search indexes for easy access to selected files. In this chapter, we discuss preparing files for a variety of output purposes and how to optimize files for viewing.

Repurposing Documents

One of the more common needs for repurposing documents is taking a file originally designed for print and modifying it for downloading from a Web site. For high-resolution output, image files can be 300 ppi (pixels per inch) or more. For Web viewing and viewing documents on your computer monitor, you need file sizes of 72 ppi when viewing in a 100 percent view. Files with lower resolutions are smaller; when you are downloading documents from a Web server, ...

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