Adobe® InDesign® CS5 Bible

Chapter 24. Workgroup Editing

IN THIS CHAPTER

• Working with tracked changes

• Preparing documents for workgroup editing

• Working with story assignments

• Using the InCopy program

Publishing is almost always a workgroup activity involving writers, editors, copy editors, layout artists, and production editors. Even when a person has multiple roles, most publications still involve multiple people, and that means that files go back and forth as edits are made, layouts are created, and text and other elements are adjusted to fit the available space.

That back-and-forth is more effective if you can track the changes made at each step, so you can make sure the changes are correct and don't cause other issues, such as making text too long or short for the layout. For years, Adobe has offered an add-on product called InCopy that lets people track text changes in a layout, but that was no help for the majority of users who trade InDesign files and do not buy the extra-cost InCopy. In Design CS5 addresses that deficit, adding text-change tracking to InDesign itself.

That's not to say you shouldn't consider using InCopy, especially if you work in a large workgroup with strict separation of roles — typical for magazines, newspapers, and "white paper"–style marketing collateral. InCopy is not a layout tool — your designers use InDesign for that work — but it does let copy editors, editors, and other wordsmiths work on InDesign layouts to make sure headlines fit, stories fit, and captions can be written in ...