In this chapter you learned that:
The traditional file system is not enough anymore. It is much too easy to create file chaos, where few, if any, have control of the information stored.
Traditional document management systems, DMSs, are often very advanced and hard to use, which may be an obstacle when implementing a DMS in an organization.
Traditional DMSs are not always so well integrated into MS Office.
SharePoint enables you to create new columns for document libraries that contain metadata or properties for documents.
Using SharePoint's view, documents can be sorted, presented, and grouped in a large number of ways, based on the column settings for the document library.
By default SharePoint does not allow all file types to be stored in a document library, but that is easy to fix. However, be sure to protect your document library with SharePoint-enabled antivirus solutions.
Each document library may have individual permission settings. All settings will be valid for all documents in that library.
SharePoint allows unique permission settings for libraries and lists, plus folders and individual list items and documents.
Create alerts when you want to be notified that a specific document or a folder has been updated.
To keep track of changes in lists and libraries, you can also choose to configure them to be RSS feeds, then use Outlook 2007 as an RSS client.
You can lock a file for editing by using Check Out; this will remain active until the user does a check in.
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