10.7. Summary

In this chapter you learned that:

  • The traditional file system is not enough anymore. It is much too easy to create file chaos, where few, if any, have control of the information stored.

  • Traditional document management systems, DMSs, are often very advanced and hard to use, which may be an obstacle when implementing a DMS in an organization.

  • Traditional DMSs are not always so well integrated into MS Office.

  • SharePoint enables you to create new columns for document libraries that contain metadata or properties for documents.

  • Using SharePoint's view, documents can be sorted, presented, and grouped in a large number of ways, based on the column settings for the document library.

  • By default SharePoint does not allow all file types to be stored in a document library, but that is easy to fix. However, be sure to protect your document library with SharePoint-enabled antivirus solutions.

  • Each document library may have individual permission settings. All settings will be valid for all documents in that library.

  • SharePoint allows unique permission settings for libraries and lists, plus folders and individual list items and documents.

  • Create alerts when you want to be notified that a specific document or a folder has been updated.

  • To keep track of changes in lists and libraries, you can also choose to configure them to be RSS feeds, then use Outlook 2007 as an RSS client.

  • You can lock a file for editing by using Check Out; this will remain active until the user does a check in.

  • An administrator ...

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