Processes and IT: Keeping Data Safe and Your Business Trading
In this section we provide some useful advice relating to computing and technical system processes, and we also describe a few simple measures for keeping your general business processes up and running.
To protect that most valuable but intangible resource – your business data – here are a few tips:
Copy your data regularly onto a memory stick, DVD, portable hard-disk drive or backup tape and take it off-site. Whatever option you choose, test it to make sure that you can retrieve all the files on another PC.
One of the most common mistakes that a business makes is conscientiously backing up its data every day, but not checking that the backup is working and that staff can retrieve the data when necessary. You don’t want to discover this problem during an incident. Also make sure that another person has permission and access to get to the backup files so that in your absence someone else can restore your data or recover a lost file.
Print off copies of documents that you can’t afford to lose. Invest in storing important paper copies off-site or scan documents and hold them electronically on a memory stick that you can easily ...