Business Meeting & Event Planning For Dummies, 2nd Edition

Chapter 10

Lights, Camera, Action!

IN THIS CHAPTER

Deciding on the meeting room setup

Grasping audiovisual needs

Planning for special presentation situations

Your meeting success depends on many factors. The greatest presentation can be ruined by physical logistics, such as room setup, audiovisual equipment, and ambiance. Ignore these factors at your peril.

In this chapter, I show you how to select and arrange a room for your meeting or presentation, ensure appropriate lighting, determine what audiovisual equipment will do the best job for you, and figure out what to do in several special presentation situations. Quite a lot of stuff to grasp in one sitting!

Taking Control of Your Environment

If you’ve ever suffered through a meeting in a stuffy room, craning your neck to see the speaker and being startled every few minutes by loud voices in the hall outside, you know how miserable and unproductive a poorly planned meeting can be.

Creating an environment conducive to your meeting or event is fundamentally important to its success. The following sections contain some general guidelines on how to choose and arrange the room suitable for your event, a room that will accommodate ...