DK Essential Managers: Managing Meetings

Using Formal Procedure

Formal procedure provides a ready-made framework for running a meeting. The use of set procedures can help a meeting achieve its objectives by setting out certain etiquette. Learn to use them properly, and they will help you control any meeting.

Distinguish between written rules and unwritten rituals.

Opening formally

Before opening a formal meeting, ensure that the following conditions have been met:

• Full and proper notice has been given to all necessary attendees;
• A quorum (the minimum number of people required) is present;
• Both you and the quorum are at the location within a certain time of the scheduled start. ...