Effective Portfolio Management Systems

Table of contents

1. Preface
2. Acknowledgments
3. About the Authors
4. Chapter 1 - Overview of Organizational Portfolio Management
   1. Introduction
   2. Organizational Portfolio Development Cycle
      1. Phase I: Develop the Organizational Portfolio
      2. Phase II: Create the OPM System Implementation Plan
      3. Phase III: Implement the OPM System
      4. Phase IV: Practical Applications of Project Change Management within the OPM System
   3. Summary
5. Chapter 2 - Phase I: Develop the Organizational Portfolio
   1. Introduction
   2. Developing the Organizational Portfolio: A Typical Scenario
   3. Thirteen Fundamental Terms
   4. Activities for Phase I
      1. Activity #1: Assign an Individual and/or Team (Portfolio Development Leader) to Set Up and Manage the Development of the Organizational Portfolio
         1. Inputs
         2. Activities
         3. Outputs
      2. Activity #2: Classify the Business Cases Using a Qualitative, Quantitative, or Blended Model Based on the Potential Value
         1. Inputs
         2. Activities
         3. Outputs
      3. Activity #3: Prioritize the Projects and Programs Based on the Resources Available
         1. Inputs
         2. Activities
         3. Outputs
      4. Activity #4: Select Projects and Programs for the Portfolios and Assign a Portfolio Leader to Oversee Them
         1. Inputs
         2. Activities
         3. Outputs
      5. Activity #5: Identify a Sponsor and Project Manager for Each Project and Program
         1. Inputs
         2. Activities
         3. Outputs
      6. Activity #6: Define High-Level Project Milestones and a Budget for Each Project and Program
         1. Inputs
         2. Activities
         3. Outputs
      7. Activity #7: Obtain Executive Approval for Each Project and Program Including Its High-Level Milestones and Budget
         1. Inputs
         2. Activities
         3. Outputs
   5. Summary
   6. References
6. Chapter 3 - Phase II: Create the OPM System Implementation Plan
   1. Introduction
   2. Activities for Phase II
      1. Activity #1: Prerequisites for OPM System Implementation Planning
      2. Activity #2: Establish the Project Management Office (PMO)
         1. Examples of Project Decentralization
      3. Activity #3: Assemble the OPM System Implementation Team
      4. Activity #4: Create the OPM System Implementation Plan
         1. Sample OPM System Implementation Plan
   3. References
7. Chapter 4 - Phase III: Implement the OPM System
   1. Introduction
   2. OPM System Critical Success Factors
   3. Activities for Phase III
      1. Activity #1: Develop a Clear Vision of the Organization’s Strategic Goals and Objectives
      2. Activity #2: Communicate the Change Agenda: Goals, Objectives, Benefits, Risks, Rewards, and Challenges
      3. Activity #3: Identify Impacted Business Processes
      4. Activity #4: Provide for Planning and Implementation Phase Information Technology (IT) Support
      5. Activity #5: Develop Universal and Tailored Training
      6. Activity #6: Develop Measurement and Reporting Standards
      7. Activity #7: Identify Risks and Technology Constraints
      8. Activity #8: Schedule and Facilitate User Acceptance Testing and End User Training
      9. Activity #9: Develop Project/Portfolio Security and Data Integrity Procedures
      10. Activity #10: Implement the OPM System and Report Progress
   4. Summary
   5. Reference
8. Chapter 5 - Phase IV: Change Management—Practical Applications within OPM
   1. Introduction
   2. Activities for Phase IV
      1. Activity #1: Start at the Top
      2. Activity #2: Create a Portfolio Enrollment and Management Plan
      3. Activity #3: Communicate the Rewards, Challenges, Risk, and Consequences
      4. Activity #4: Build Capacity within the Organization
      5. Activity #5: Integrate Risk Mitigation and Project Planning
      6. Activity #6: Plan for Sustained Results
      7. Activity #7: Standardize the Portfolio Change Management Approach
   3. Summary
9. Appendix A: Project and OPM Definitions
   1. Reference
10. Appendix B: Potential Project and OPM/PPM Resources
    1. CA PPM (formerly CA Clarity PPM) and CA PPM as a Service
       1. Features
          1. Benefits
       2. Daptiv
       3. HP Project and Portfolio Management (PPM) Center
       4. Microsoft™
          1. Microsoft Office® Enterprise Project Management (EPM) Solution
          2. Microsoft Project Online: Cloud-Based Project Portfolio Management Solution
          3. Oracle Primavera: Professional Project Management (P6) Software Suite
       5. PD-Trak
       6. Planview Enterprise
       7. IBM Rational Focal Point
11. Appendix C: Sample Project Authorization Form (PAR)