Exchange Server Cookbook

5.26. Using Mailbox Manager

Problem

You want to use the Mailbox Manager feature of Exchange Server to clean up certain items within your users' mailboxes.

Solution

Using a graphical user interface

1. Open the Exchange System Manager (Exchange System Manager.msc).

2. Expand the Recipients node and select the Recipient Policies node.

3. Right-click Recipient Policies and select New→ Recipient Policy.

4. Select Mailbox Manager Settings and click OK.

5. On the General tab, type a name for the policy, such as Mailbox Manager.

6. Select the Mailbox Manager Setting (Policy) tab.

7. Ensure that the default settings meet your needs. If you wish to modify an item, select the item and click Edit to change either the age or size limit defined.

8. In the When processing a mailbox drop-down list, select Move to Deleted Items folder. You may also choose to use the reporting mode initially; if so, select Generate report only.

9. Select Send notification to mail user after processing and click Message.

10. Modify the message as appropriate. You may also select the Insert the number of messages processed option so your users will know how many items were cleaned up within their mailbox. Click OK.

11. Click Apply. Close Mailbox Manager Properties by clicking OK.

You now need to schedule Mailbox Manager to run on each mailbox server within your organization. The same set of policies you just created will be used on each server.

1. In the Exchange System Manager snap-in, browse to the Server object (Administrative Groups→ Administrative Group Name→