book

IBM Lotus Notes 8.5 User Guide

by Karen Hooper

August 2010

Beginner to intermediate

296 pages

6h 48m

English

Packt Publishing

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What this book covers

ErrataPiracyQuestions
Starting Lotus Notes—start your enginesPassword prompt
Shortcuts
Search toolbarSearch preferences
What is Sametime
Understanding availability statusAdding Sametime contactsChatting with contactsMulti-way chatChat window options
Chat HistoryChat Window preferencesChat Notification preferences
Adding feedsFeeds sidebar panelIndentifying feed-enabled websitesAdding feeds to Lotus Notes
Widgets do what!
Adding a Gas Price widget from the IBM Greenhouse catalogAdding a Digg iPhone application from a web pageAdding a Currency Converter from the Google Gadget directory
Live Text preferences
Accessing mail in Lotus Notes
Creating a messageMessage actionsDelivery optionsReplying to messages
How to address a messageProtecting names in To, Cc, and Bcc fieldsPrevent the expansion of personal groups
Using the Permanent Pen and Highlighter PenChanging the Permanent Pen font and colorDragging and dropping textShortcut keys in Lotus NotesFurther formatting options
Adding attachments to messages or documentsWorking with attachmentsOpening attachments: Open buttonEditing attachments: Edit buttonViewing attachments: View buttonSaving attachments: Save buttonWorking with multiple attachmentsPrinting attachments
Preview paneConversationsViewing conversationsDeleting a conversationTurning off conversationsViewing unread mailHow to mark a message as Unread or Read
Creating a folderRenaming and removing foldersSelecting messagesSelecting one or more messages or documentsFiling messagesFinding filed messagesAll DocumentsDiscover Folders tool
Senders' Colors and Recipient IconsSpecifying colors that identify sendersDisplaying icons that identify your recipient level
Viewing collaboration history for a person
Flagging messages for follow upImportanceOptional follow up settingsQuick FlagSetting Follow Up Preferences for the Quick Flag optionFollow Up view and Mini viewAllowing delegates to add follow up flags when managing our mailRemoving flags
Creating stationeryEditing, renaming, or deleting stationeryHow to use stationeryBookmarking stationery
How to recall a message
Enabling spell check for messagesPerforming a manual spell checkPerforming spell check as we type (Instant Spell check)Performing an automatic spell checkSetting spell check preferences
Enabling the Out of Office featureHow to disable the Out of Office feature (if necessary)
Managing junk mails
Creating a quick ruleCreating a rule
Hints on reducing the size of our mail
Setting up archiving
Letterhead
TablesSections
What to Print section
Opening contacts
Show optionsContact view actions
Adding contactsEditing contactsSynchronizing contacts
Forwarding contacts as vCardsImporting a vCardImporting contactsExporting contacts
Printing contact entries as labelsPrinting a contact or groupPrinting the Contacts view
Calendar tourOpening the CalendarCalendar side navigatorCalendar PickerCalendar ViewsMiniViewPreview, Filter, and Summary optionsPreview optionsFilter optionsSummary optionsCalendar FooterCalendar view action buttonsNew action buttonMore action button
Creating a calendar entry
Changing dates on repeating calendar entries
Responding to an invitationDelegating, declining an invitation and setting decline/delegate preferences
Scheduling a meetingCreating meeting shortcut in mailReserving rooms and resourcesFinding available time with the schedulerScheduler: DetailsScheduler: Summary section
Checking if invitees are attending: View Invitee StatusSending a message to inviteesRescheduling meetings and cancelling meetingsAdding or removing additional invitees
Managing calendar notices (invites and responses) in mailAutomatic processing of invitationsSetting our free time (availability) scheduleSetting our available hoursUnprocessed and cancelled meeting preferencesDefault optionsAlarmsColorsDelegating access to mail, calendar, To Do list, and contactsSetting defaults for room and resource reservations
Automatic reminder notices for booked rooms
Importing Holidays featureOpening another person's calendarCalendar cleanup toolManaging imported calendarsOverlaying another person's calendar
Creating group calendars
To Do side navigatorTo Do action buttonsCreating To DosAssigning To Dos to othersMarking To Dos complete
What is a Lotus Notes applicationApplication examplesExamples of standard template applicationsLocal (PC or laptop) applicationsTemplate and application information
Bookmarking an application
Creating a link to a document, view, folder, or applicationCopying a view and pasting it as a table
Working offline in Lotus NotesReplicaReplication (Synchronize)Replication and Sync pageLocationsConnection documentsID fileMobile directoryOutgoing mail application
Identifying our location in Lotus NotesCreating a location
Replicating (synchronizing) mail, calendar, and To DosReplicating (synchronizing) all applications including mailReplicating an individual applicationReplicating when shutting down or starting up Lotus NotesManaging replication via the Replication and Sync pageSetting a replication schedule
What is Lotus Symphony
Opening Symphony filesSaving Symphony filesSymphony toolbar/menu optionsSymphony propertiesSymphony status bar settings
Symphony shortcuts
Creating a presentation from a template in the default library

Content preview from IBM Lotus Notes 8.5 User Guide

Setting Sametime preferences

There are many preferences that we can set so that Sametime is just how we like it! We have already seen how to set our preference for changing our status automatically. It is worth exploring the Sametime preferences available for us to be aware of all our options.

To access the Sametime preferences, select File | Preferences | Sametime.

The following is a screenshot of preferences for Sametime. Be aware that depending on a company's version of Sametime, not all the options will be available and so one will not be able to set preferences for them.

It is recommended to review all the preferences available. The following ...

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Publisher Resources

ISBN: 9781849680202Other