IBM WebSphere Everyplace Access V5 Handbook for Developers and Administrators Volume IV: Advanced Topics

26 IBM WebSphere Everyplace Access V5, Volume IV: Advanced Topics

1.4.2 My User Groups portlet

You can set up and manage user groups for receiving and delivering notifications

(as a group) in order to classify different groups. For example, you can manage

how you receive messages from the members of user groups. Examples of user

groups include your team, department, friends, or family. You can create and

populate groups with members, or you can delete groups that you do not need.

From the My User Groups portlet, you can create and delete groups as well as

add and remove users to a group. To create a new group:

1. Select Add User Group inside Intelligent Notification User Groups, as shown

in Figure 1-11.

Figure 1-11 My User Groups portlet

2. In the screen that appears (Figure 1-12 on page 27), enter the name of the

user group, and select Add member.

Note: The users that you select must be active users for WebSphere

Everyplace Access and must have Intelligent Notification Services

capabilities.

Chapter 1. Intelligent Notification Services 27

Figure 1-12 Creating a group from the Intelligent Notification User Groups portlet

When you select Add member, the window shown in Figure 1-13 on page 28

appears.

Before adding users in the group, you must look for the users, taking into

account the following:

– You can use short names in your search.

– You can use long names in your search.

– You can combine any of the above with the predefined wildcard (*).

– If you are not sure about the name you are looking for, just enter (*).

– After the field is entered with your needs, click Go. Do not press Enter.

– Each group must contain at least one member.

– Groups cannot be added to a group.

28 IBM WebSphere Everyplace Access V5, Volume IV: Advanced Topics

Figure 1-13 Adding/Removing users from a Group

3. After you have selected all the users, select OK in this window, and then OK

again in the previous window. The name of the group is displayed.

You can deleted groups from the My Users Group by selecting the name of the

group that the user has defined and then selecting the trash icon beside Delete

this group.

You can add or remove users from groups by selecting the group and then

selecting Add member or Remove member.

By default, WebSphere Everyplace Access creates a default users group that is

called All Users Group. That group contains all the users who are authorized for

Intelligent Notification Services. You cannot delete the default group from the

system.

Note: You can test the functionality of users groups by sending messages

from the Message Center portlet.

Note: Applications can send messages directly to the Notification Manager

(see 1.1, “Introduction to Intelligent Notification Services” on page 2). In that

case, the application can send messages to the a User Defined group. When

the Notification Manager gets that notification, it sends a request to the

Preferences Manager to determine which users are assigned to the group that

is marked by the application, and it forks as many notifications as there are

users are in that group.