Chapter 23. Working with Footnotes, Indexes, and TOCs


  • Adding footnotes

  • Indexing documents and books

  • Creating tables of contents and lists

Many business documents — books, reports, white papers, and so on — use features traditionally associated with academic book publishing: footnotes to cite sources, indexes to provide a map to where specific content is located in the document, and tables of contents (TOCs) to provide an overview of the document's structure and contents.

When you're working on any type of document — a report, a magazine, a textbook — you can easily spend more time manually creating tables of contents, keeping footnotes updated, and laboriously managing indexes than you spend designing the publication. InDesign helps reduce this labor while also ensuring that your footnotes, indexes, and TOCs stay automatically updated as your document is revised.


Although you can use the footnote, index, and TOC features in individual documents, they're also designed to work across multiple documents such as books. Chapter 24 covers how to manage such multidocument projects.

Working with Footnotes

Many kinds of document use footnotes — academic articles and journals, books, manuals, and even some magazines. So it makes sense for InDesign to support them as well.

InDesign imports footnotes from Microsoft Word files (see Chapter 13) as well as lets you add footnotes directly. The process is simple: Choose Type

InDesign can help you find the footnoted text in your document. ...

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