IT Project Management, 2nd Edition

8.3. Hosting a Project Status Meeting

Within your Communications Management Plan you'll define which people need what information, when they need it, and how they'll get the information. Communication can be both formal, like a report, and informal, like a hallway conversation. In project management, both methods of communication are needed. The type of communication you'll use should be appropriate for the message you send. In other words, communicate major decisions using formal means, such as reports, project plan updates, or memos.

When it comes to informal communications, project managers should be in close proximity to their project team. Managing a project where you and your project team are in separate buildings is not conducive to effective ...