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186 Lotus LearningSpace R5.01 Deployment Guide
14.1 User profiles - the tool for creating groups
For companies with more than 20 employees, we suggest that you create groups
for students. You can do this either in advance of or after importing users.
However, if you are in the early stages of the deployment, we recommend that
you prepare user profiles in advance, and use them during registration.
The User Profiles are used to create groups of users in LearningSpace 5 Core.
You can create User Profile Categories, which can contain several User Profiles.
The User Profiles can be used to:
Search data according to a user’s membership in a User Profile
Assign permissions for the members of a profile
Enable access for profile members to have a look at the group members’
records via profile matching
Enroll profile members into courses
Create reports according to membership in a profile
For a detailed description of creating User Profiles and assigning them to users,
see Chapter 2 of the LearningSpace 5.01 Course Administrator’s Guide.
Figure 14-1 shows an example of assigning profiles to users.
Figure 14-1 Assigning profile in LearningSpace administrator users module
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Chapter 14. Populating with users 187
14.1.1 User profiles - controlling access
User Profiles can be used to control security. You can set permissions to profiles
but not directly for users. Users get all the permissions of the profiles to which
they belong.
For example, look at the default access rights of the Students profile members to
the My Course page elements, as shown in Figure 14-2.
Figure 14-2 LearningSpace administrator profiles permissions module
Security depends on profiles in two ways:
Profile matching for restricting what can a user see from other’s records
Permissions assigned to the profiles
Profile matching
For a detailed description on how to use profile matching, see Chapter 2 of the
LearningSpace 5.01 Course Administrator’s Guide.
Permissions for User Type profiles
A complete list of the modules’ permissions and the default status values for the
profiles of the User Type profile category is shown in Table 14-1 on page 188. For
a detailed explanation of these profiles’ effects on access rights, see Chapter 2 of
the LearningSpace 5.01 Course Administrator’s Guide.
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188 Lotus LearningSpace R5.01 Deployment Guide
Table 14-1 Modules and permissions for standard user types
Module Permission SA ST IN A
U
Course Catalog Access Course Catalog Module
Enroll in Courses
Unenroll from Courses
View Advanced Search
View By Category
View By Course Number
View Quick Search
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
Enrollment Access Enrollment Module
Add Enrollments
Delete Enrollments
Modify Automatic Enrollments
Modify Course Responsibilities
Modify Enrollments
Modify Instructors
X
X
X
X
X
X
X
X
X
X
X
X
Global See All Courses
See All Profiles
See All Users
X
X
X
Home Access Home Module
Change Password
Collaboration Settings
Core Settings
Directory Settings
X
X
X
X
X
X
X
X
X
Learning Home Access Learning Home Module
Change Password
View Progress Reports
View Schedule List
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
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Chapter 14. Populating with users 189
Materials Access Materials Module
Add/Modify Assessments
Add/Modify Follow Me Sets
Add/Modify Live Sessions
Add/Modify Questions
Add/Modify Whiteboards
Add/Modify/Clear Discussions
Delete Assessments
Delete Discussions
Delete Follow Me Sets
Delete Live Sessions
Delete Questions
Delete Whiteboards
View Assessments
View Discussions
View Live Sessions
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
My Courses Access My Courses Module
Display Enrollable Courses
Enroll in Courses
Resize Course List
Unenroll from Courses
View Chat
View Discussion Board
View E-mail
View Progress Report
View Schedule List
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
Planner Access Planner Module
Add Course Items
Add Courses
Add/Modify Discussion Thread
Check In Any Item
Delete Course Items
Delete Courses
Modify Course Items
Modify Courses
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
Profiles Access Profiles Module
Add Profile Categories
Add Profiles
Delete Profile Categories
Delete Profiles
Modify Permissions
Modify Profile Categories
Modify Profiles
X
X
X
X
X
X
X
X
Module Permission SA ST IN A
U
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190 Lotus LearningSpace R5.01 Deployment Guide
14.1.2 User profile design checklist
Study the following points before creating user profiles:
Try to keep categories and profiles as simple as you can.
Although you can create profile categories with several profiles so that a
student could belong to some or all off of them, avoid doing so. Preferably,
give only one profile for every user per profile category. Try to define
categories with a distinct profile membership, especially in the following
cases:
Reporter Access Reporter Module
Add Reports
Delete Reports
Modify Reports
Run All Reports
X
X
X
X
X
XX
X
X
X
Results Access Results Module
Modify Results
X
X
X
X
Users Access Users Module
Add Users
Delete Users
a
Import Users
Modify Users
X
X
X
X
X
Reports Course Detail
Course Summary
Current User Enrollment Progress
Current User Progress
Enrolled Course Progress
Enrollment Summary
Interaction Summary
Logon Summary
Multiple Profile Progress
Multiple User Progress
Profile Progress Comparison
Profile Progress Summary
Profile Roster Summary
Single Profile Progress
Single User Enrollment Progress
Single User Progress
Single User Progress Detail
User Interaction Detail
X
X
a. A Delete User flags the user record but retains the progress records.
Module Permission SA ST IN A
U
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