Lotus LearningSpace R5.01 Deployment Guide

186 Lotus LearningSpace R5.01 Deployment Guide

14.1 User profiles - the tool for creating groups

For companies with more than 20 employees, we suggest that you create groups

for students. You can do this either in advance of or after importing users.

However, if you are in the early stages of the deployment, we recommend that

you prepare user profiles in advance, and use them during registration.

The User Profiles are used to create groups of users in LearningSpace 5 Core.

You can create User Profile Categories, which can contain several User Profiles.

The User Profiles can be used to:

򐂰 Search data according to a user’s membership in a User Profile

򐂰 Assign permissions for the members of a profile

򐂰 Enable access for profile members to have a look at the group members’

records via profile matching

򐂰 Enroll profile members into courses

򐂰 Create reports according to membership in a profile

For a detailed description of creating User Profiles and assigning them to users,

see Chapter 2 of the LearningSpace 5.01 Course Administrator’s Guide.

Figure 14-1 shows an example of assigning profiles to users.

Figure 14-1 Assigning profile in LearningSpace administrator users module

Chapter 14. Populating with users 187

14.1.1 User profiles - controlling access

User Profiles can be used to control security. You can set permissions to profiles

but not directly for users. Users get all the permissions of the profiles to which

they belong.

For example, look at the default access rights of the Students profile members to

the My Course page elements, as shown in Figure 14-2.

Figure 14-2 LearningSpace administrator profiles permissions module

Security depends on profiles in two ways:

򐂰 Profile matching for restricting what can a user see from other’s records

򐂰 Permissions assigned to the profiles

Profile matching

For a detailed description on how to use profile matching, see Chapter 2 of the

LearningSpace 5.01 Course Administrator’s Guide.

Permissions for User Type profiles

A complete list of the modules’ permissions and the default status values for the

profiles of the User Type profile category is shown in Table 14-1 on page 188. For

a detailed explanation of these profiles’ effects on access rights, see Chapter 2 of

the LearningSpace 5.01 Course Administrator’s Guide.

188 Lotus LearningSpace R5.01 Deployment Guide

Table 14-1 Modules and permissions for standard user types

Module Permission SA ST IN A

U

Course Catalog Access Course Catalog Module

Enroll in Courses

Unenroll from Courses

View Advanced Search

View By Category

View By Course Number

View Quick Search

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

Enrollment Access Enrollment Module

Add Enrollments

Delete Enrollments

Modify Automatic Enrollments

Modify Course Responsibilities

Modify Enrollments

Modify Instructors

X

X

X

X

X

X

X

X

X

X

X

X

Global See All Courses

See All Profiles

See All Users

X

X

X

Home Access Home Module

Change Password

Collaboration Settings

Core Settings

Directory Settings

X

X

X

X

X

X

X

X

X

Learning Home Access Learning Home Module

Change Password

View Progress Reports

View Schedule List

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

Chapter 14. Populating with users 189

Materials Access Materials Module

Add/Modify Assessments

Add/Modify Follow Me Sets

Add/Modify Live Sessions

Add/Modify Questions

Add/Modify Whiteboards

Add/Modify/Clear Discussions

Delete Assessments

Delete Discussions

Delete Follow Me Sets

Delete Live Sessions

Delete Questions

Delete Whiteboards

View Assessments

View Discussions

View Live Sessions

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

My Courses Access My Courses Module

Display Enrollable Courses

Enroll in Courses

Resize Course List

Unenroll from Courses

View Chat

View Discussion Board

View E-mail

View Progress Report

View Schedule List

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

Planner Access Planner Module

Add Course Items

Add Courses

Add/Modify Discussion Thread

Check In Any Item

Delete Course Items

Delete Courses

Modify Course Items

Modify Courses

X

X

X

X

X

X

X

X

X

X

X

X

X

X

X

Profiles Access Profiles Module

Add Profile Categories

Add Profiles

Delete Profile Categories

Delete Profiles

Modify Permissions

Modify Profile Categories

Modify Profiles

X

X

X

X

X

X

X

X

Module Permission SA ST IN A

U

190 Lotus LearningSpace R5.01 Deployment Guide

14.1.2 User profile design checklist

Study the following points before creating user profiles:

򐂰 Try to keep categories and profiles as simple as you can.

򐂰 Although you can create profile categories with several profiles so that a

student could belong to some or all off of them, avoid doing so. Preferably,

give only one profile for every user per profile category. Try to define

categories with a distinct profile membership, especially in the following

cases:

Reporter Access Reporter Module

Add Reports

Delete Reports

Modify Reports

Run All Reports

X

X

X

X

X

XX

X

X

X

Results Access Results Module

Modify Results

X

X

X

X

Users Access Users Module

Add Users

Delete Users

a

Import Users

Modify Users

X

X

X

X

X

Reports Course Detail

Course Summary

Current User Enrollment Progress

Current User Progress

Enrolled Course Progress

Enrollment Summary

Interaction Summary

Logon Summary

Multiple Profile Progress

Multiple User Progress

Profile Progress Comparison

Profile Progress Summary

Profile Roster Summary

Single Profile Progress

Single User Enrollment Progress

Single User Progress

Single User Progress Detail

User Interaction Detail

X

X

a. A Delete User flags the user record but retains the progress records.

Module Permission SA ST IN A

U