Thomas J. Watson, the founder of IBM, said that the starting point in making meetings more effective is to think carefully about the meeting in advance.
Determine what kind of meeting is being held and then structure the meeting in such a way that you maximize the time of the participants. Too many meetings are held spontaneously and ad hoc, with no real thought, particular preparation, purpose, or clear goal in mind.
There are five different types of meetings. Some of them overlap, but each meeting type has its own requirements.
The first is an information-sharing meeting. This is when you bring people together to review progress and to share information in a roundtable way. The participants’ role is ...