Microsoft 365 and SharePoint Online Cookbook - Second Edition

5

Document Management in SharePoint Online

A library in SharePoint is a special type of list built specifically for managing files and the metadata around them. Libraries carry over the following similarities from lists:

• Just like you work with individual items in lists, libraries contain files that you can work with.
• Just as columns in lists define the information that gets stored as part of each list item, columns in libraries define the metadata that you can associate with each file. Once the columns for a library are defined, you can tag individual files with the appropriate metadata.
• Just like you can manage items individually or by selecting multiple items in lists, you can manage metadata in libraries for a single file or together for ...