Microsoft 365 Word Tips and Tricks

Microsoft 365 Word Tips and Tricks

by Heather Ackmann, Bill Kulterman
Released November 2021
Publisher(s): Packt Publishing
ISBN: 9781800565432

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Book description

Learn how to get the most out of Word with expert help and take your documents to a new level

Key Features

  • Lean into expert advice from Microsoft Certified trainers with decades of experience
  • Collaborate effortlessly with other even when you’re using different formats and versions of Word
  • Learn to undo tricky mistakes and troubleshoot difficult scenarios without panic

Book Description

If you’re proud of yourself for finally learning how to use keyboard shortcuts and the search function, but still skip a beat when asked to generate a table of contents, then this book is for you. Written by two experts who’ve been teaching the world about Word for decades, Microsoft 365 Word Tips and Tricks is a powerhouse of demystifying advice that will take you from Word user to Word master.

This book takes you on a step-by-step journey through Word essentials with plenty of practical examples. With it, you'll explore different versions of Microsoft Word, its full functionality, and understand how these versions impact collaboration with others. Each chapter focuses on a different aspect of working with the legendary text editor, including a whole chapter dedicated to concentrating better with the help of Word. Expert advice will fill your knowledge gaps and teach you how to work more productively and efficiently with text, images, styles, and even macros.

By the end of this book, you will be able to make better documents faster and troubleshoot any Word-related problem that comes your way. And because of its clear and cohesive structure, you can easily come back to refresh your knowledge whenever you need it.

What you will learn

  • Track a document s changes as well as comment on and review changes by others, both locally and remotely
  • Use Word s navigation and view features to improve productivity
  • Generate more consistently formatted documents with Styles
  • Perform common tasks through simple formatting techniques, Quick Parts, customizing AutoCorrect/AutoFormat, and memorizing keyboard shortcuts
  • Troubleshoot the most frustrating formatting problems experienced by Word users
  • Create more universally accessible documents by adding Alt Text using the accessibility checker and other Word features

Who this book is for

Authors, copywriters, teachers, professionals, and everyone else who uses Word on a daily basis, but is still a little intimidated by it, will get a lot out of this book. You won’t need any prior knowledge of Microsoft Word’s advanced functions to get started, but the basics – like open, save, copy, and paste – are a must.

Table of contents

  1. Microsoft 365 Word Tips and Tricks
  2. Foreword
  3. Contributors
  4. About the authors
  5. About the reviewers
  6. Preface
    1. Who this book is for
    2. What this book covers
    3. To get the most out of this book
    4. Download the color images
    5. Conventions used
    6. Get in touch
    7. Share Your Thoughts
  7. Section 1: Working More Efficiently, Together or Alone with Word
  8. Chapter 1: There Is No One Word
    1. How to check your version
      1. On a PC
      2. On a Mac
    2. The different versions of Word
      1. Microsoft 365 Word
      2. Word 2019
      3. Older versions
    3. Word for different devices
      1. Word for the Web and mobile
    4. Word on different operating systems
      1. Word on a Mac
    5. About this book
    6. Summary
  9. Chapter 2: Working with Others Remotely (Sharing and Collaboration)
    1. Introduction to cloud storage
    2. Saving Word documents to the cloud
      1. Saving to OneDrive
      2. Saving to SharePoint and Teams
      3. Sharing a Word document
    3. Accessing and sharing Word documents, OneDrive, SharePoint, and Teams
      1. SharePoint and Teams
    4. AutoSave
      1. AutoSave is always on, unless it's not
      2. Turning AutoSave off
    5. Retrieving unsaved documents
      1. When disaster strikes
      2. Changing AutoRecover settings
      3. Changing the AutoRecover interval
      4. Changing the AutoRecover location
    6. Summary
  10. Chapter 3: Reviewing Documents Remotely
    1. Using Track Changes
      1. Turning on Track Changes
    2. Commenting
      1. Changing the privacy settings in Word
      2. Replying to comments
      3. Resolving and reopening a comment
      4. Showing or hiding comments
      5. Reviewing and deleting comments
    3. Mentioning others in comments
    4. Viewing, comparing, and combining changes
      1. Comparing documents
      2. Comparing versions of the same document
      3. Comparing documents with tracked changes
      4. Combining documents
      5. Combining documents with tracked formatting changes
    5. Summary
  11. Chapter 4: Concentrating Better with Microsoft Word
    1. The Navigation pane
      1. Turning on the Navigation pane
      2. Jumping to a specific page
      3. Searching for a keyword
    2. Dictate
      1. What you will need before getting started
      2. Starting dictation
    3. Immersive Reader
      1. Using the Immersive Reader tool
    4. The reading view
      1. Switching to the reading view
      2. Getting out of the reading view
    5. Focus
      1. Turning on the Focus view
      2. Getting out of the Focus view
    6. Summary
  12. Section 2: Making Sense of Formatting Short and Long Documents
  13. Chapter 5: Working with Short Documents
    1. Starting from a template
      1. Browsing Microsoft Word templates
      2. Downloading a template in Microsoft Word
    2. Formatting essentials for templates
      1. Exploring a template
      2. Editing a template
      3. Editing the template's content controls
    3. Saving time with Quick Parts
      1. Exploring the Quick Parts gallery
      2. Creating your own custom Quick Part
    4. Summary
  14. Chapter 6: Lists and Characters
    1. Working with bulleted and numbered lists
      1. Creating a bulleted and numbered list
      2. Creating multilevel lists
      3. Applying a bullet
      4. Defining a bullet
      5. Applying numbering
      6. Defining a number format
      7. Applying a multilevel list
      8. Defining a new multilevel list
      9. Changing list indents
      10. Renumbering a list
    2. Viewing word and character counts
    3. Special characters
      1. Inserting special characters
    4. Summary
  15. Chapter 7: Structuring Long Documents for Better Organization
    1. Creating breaks
      1. Types of breaks
      2. Creating a page break
      3. Creating section breaks
    2. Creating different page orientations
      1. Changing the page orientation
    3. Numbering sections and pages
    4. Customizing the header and footer
      1. Adding page numbers to your footer
      2. Navigating Microsoft Word by section
    5. Summary
  16. Chapter 8: Saving Time and Ensuring Consistency with Styles
    1. What is a style?
    2. Applying Quick Styles
      1. Types of styles
      2. Using the Styles pane
    3. Understanding how themes affect styles
      1. Changing the theme
      2. Changing theme colors
    4. Creating a new style by modifying an existing style
      1. Creating a style from formatting
      2. Creating a new style by modifying an existing style
    5. Summary
  17. Chapter 9: Working Faster with Automation
    1. Preparing for automation
      1. Why automate?
      2. Identifying tasks for automation
      3. Prioritizing the list of tasks
      4. Identifying the best automation system
    2. Keyboard shortcuts
      1. Viewing and customizing keyboard shortcuts
    3. AutoCorrect and AutoFormat
      1. AutoFormat as You Type
    4. Creating custom Quick Parts
      1. Creating a custom header
    5. Creating and running a macro
      1. Turning on the Developer tab
      2. Understanding macro security
      3. Creating a macro
      4. Recording a macro
      5. Running a macro
    6. Summary
  18. Chapter 10: Working with Illustrations, Charts, and Tables
    1. Inserting illustrations
      1. Inserting pictures
      2. Inserting shapes
      3. Inserting icons
    2. Wrapping text around illustrations
      1. Exploring the default layout for illustrations
      2. Different text wrapping options
      3. Editing wrap points
    3. Keeping illustrations in place
      1. Working with anchors
    4. Using charts and tables as illustrations
    5. Summary
  19. Chapter 11: Writing for Everyone – Understanding Document Accessibility
    1. Designing for document accessibility
      1. Applying headings
      2. Creating Word lists
      3. Inserting meaningful hyperlinks and ScreenTips
    2. Writing concise and contextual alt text
      1. Writing alt text for pictures
    3. The new and improved Accessibility Checker
      1. Running the Accessibility Checker
      2. Learning about accessibility guidelines
      3. Checking accessibility from the status bar
      4. Fixing accessibility issues from the Accessibility Checker
    4. Typing with your voice
      1. Turn on Dictate
    5. Transcribing audio
      1. Transcribing audio
    6. Summary
  20. Section 3: Help! Word Is Being Strange! Troubleshooting Common Problems
  21. Chapter 12: Formatting Problems – Too Much Space
    1. Removing different types of spacing
      1. Removing extra space between letters
    2. Hidden formatting marks
      1. Turning on the hidden formatting marks and symbols
    3. Troubleshooting paragraph spacing, line spacing, indents, and tab stops
      1. Horizontal space issues – the ruler, tab stops, and indents
      2. The easiest way to work with tab stops
      3. Working with indentation
      4. Using the Set As Default button in the Paragraph settings window
      5. Vertical space – line, paragraph, and page
    4. The magical Clear All Formatting button
    5. Summary
  22. Chapter 13: Transforming Annoying Automation
    1. Stopping Word from automatically adding or changing text
      1. Updating your name and initials in Microsoft Word
    2. Understanding and working with AutoFormat
      1. AutoFormat as you type
      2. Changing how Word corrects and formats text automatically
    3. Creating custom keyboard shortcuts
      1. Creating a custom keyboard shortcut by inserting symbols
      2. Creating a keyboard shortcut from Word Options
    4. Customizing custom dictionaries
      1. Adding or removing words from Word's custom dictionary
    5. Summary
  23. Chapter 14: Fixing Frustrating Numbers and Bullet Lists
    1. Examining problems when copying lists
    2. The number or bullet looks different than the line text
    3. Defining a new list style
    4. Summary
  24. Chapter 15: Stuck Like Glue – Word's Deceptively Simple Paste Options
    1. Paste options
      1. Keep Source Formatting
      2. Merge Formatting
      3. Picture
      4. Keep Text Only
      5. Other options
    2. The Word Clipboard
    3. Changing default paste options
    4. Summary
    5. Why subscribe?
  25. Other Books You May Enjoy
    1. Packt is searching for authors like you
    2. Share Your Thoughts

Product information

  • Title: Microsoft 365 Word Tips and Tricks
  • Author(s): Heather Ackmann, Bill Kulterman
  • Release date: November 2021
  • Publisher(s): Packt Publishing
  • ISBN: 9781800565432