Microsoft® PowerPoint® 2010 Bible

Chapter 19. Creating Support Materials

IN THIS CHAPTER

• Creating audience handouts

• Organizing speaker notes

• Printing your hard copy materials

• Setting printing options

• Exporting notes pages to Word

If you are presenting a live show, the centerpiece of your presentation is your slides. Whether you show them using a computer screen, a slide projector, or an overhead projector, the slides — combined with your own dazzling personality — make the biggest impact. But if you rely on your audience to remember everything you say, you may be disappointed. With handouts, the audience members can follow along with you during the show and even take their own notes. They can then take the handouts home with them to review the information again later.

You probably want a different set of support materials for yourself than you want for the audience. Support materials designed for the speaker's use are called speaker notes. In addition to small printouts of the slides, the speaker notes contain any extra notes or background information that you think you may need to jog your memory as you speak. Some people get very nervous when they speak in front of a crowd; speaker notes can remind you of the joke you wanted to open with or the exact figures behind a particular pie chart.

The When and How of Handouts

Presentation professionals are divided about how and when to use handouts most effectively. Here are some of the many conflicting viewpoints. I can't say who is right or wrong, but each of these statements ...