Chapter 22. Preparing a Presentation for Mass Distribution


  • Working with file properties

  • Checking for compatibility and usability

  • Limiting user access to a presentation

  • Publishing a presentation on a data CD or DVD

  • Converting a presentation to a video file

  • Making a movie DVD of your presentation

  • Broadcasting your presentation

  • Working with the PowerPoint Viewer

When preparing a presentation that you will send out into the world, whether through e-mail, on CD, or on the Web, you never know what will happen to it or how people will end up viewing or even changing it. This can be a little unnerving!

In this chapter, you will learn how to protect your privacy by removing personal information from a PowerPoint file. You will also learn how to ensure that the presentation contains nothing that will be incompatible with an earlier version of PowerPoint. You will also learn how to distribute a presentation on CD or DVD, or as a video clip on a Web page or attached to an e-mail message.

Working with File Properties

The properties of a file include fixed attributes such as its creation date and size, as well as properties that you can edit, such as the author name, keywords, subject, and comments. Some of these variable properties are also referred to as metadata—literally, data about data.

PowerPoint automatically saves some properties for you, such as the author name, and provides opportunities for you to save additional properties. Properties can be helpful when you are searching for ...

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