Chapter 12. Recording Actuals
IN THIS CHAPTER
Organizing the updating process options
Updating tasks to reflect actual information
Using actuals and costs
Techniques and tips for updating
Actuals represent what has, in fact, occurred during your project. In Microsoft Project, you can record actual information about the cost of a task and about the lime that was spent completing the task. By recording actual information, you accomplish the following things:
You let Project automatically reschedule the remainder of your project.
You provide management with a way to measure how well your project is going.
You provide yourself with valuable information on your estimating skills — information that you can apply to the remainder of the current project and to your next project.
Organizing the Updating Process
Before you launch into the mechanics of updating a project, you should take a moment to examine the updating process. Updating a project can become complicated, particularly for large projects with many resources assigned to them. You need to establish efficient manual procedures for collecting information in a timely fashion, and then you need to determine the best ways to enter that information into Project.
Individuals working on tasks should answer the following questions regularly:
Is the task on schedule?
How much is done?
Is a revised estimate available on the duration of the task?
Is a revised estimate available on the work that is required to complete the task?
It your ...