Microsoft Project 2010: The Missing Manual

Chapter 22. Project on the Internet

These days, business relies on the Internet as much as cellphones and fax machines. Although Project isn’t a web browser or email program, it doesn’t leave you stranded offline. Far from it. Just as hyperlinks help you navigate websites, you can access web pages by following hyperlinks in Project files. You can even access other files the same way.

Like any self-respecting Microsoft program, Project also has a strong working relationship with Outlook. For example, you can share tasks and contacts between Project and Outlook (so you can take advantage of Outlook’s reminder feature, for example). You can even send email messages and attachments right from Project—ideal for things like circulating reports among project stakeholders.

Hyperlinking to Information

Managing projects means keeping track of information stored in different places and different types of files. As a project manager, your nose is usually buried in a Project file, so why not access the information you need directly from Project? For example, you can add hyperlinks to tasks to access the corresponding work package Word documents, an Excel spreadsheet with financial figures, or the web page with your customer’s mission statement. Project hyperlinks can also jump to tasks or resources within the Project file.

Note

You can add only one hyperlink to each task, resource, or assignment.

Creating a Hyperlink to a File or Web Page

Hyperlinks can connect to any kind of file—a Word document, ...